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University Committee Meeting Minutes 2014-03-31

University Committee Meeting Minutes

approved April 7, 2014
March 31, 2014

Present: Bernard-Donals, Cook, Farrar Edwards, Fair, Meyerand, Petty 
Absent: none

The meeting began at 1:00 p.m.
1. Minutes of the previous meeting—Dorothy moved, Grant seconded to approve the minutes as distributed.  Motion Carried.   Updates and Announcements
2. Announcement—JoEllen noted that a draft document called “Preventing and Eradicating Bullying: Resource Guide” is circulating.  She suggested to the author that it be vetted by governance groups. 
3. Vice Chancellor for Finance and Administration, Darrell Bazzell discussed following:
a. The Huron efficiency report, noting that their work is completed and some of their recommendations will save money.  A report on administrative excellence and engagement is forthcoming.
b. Indications are that the new structure for travel policy is working well.
c. There is a need to look at annual leave accumulation and the funding mechanisms to sustain the liability exposure connected with it.  There is a belief that grants are not covering leave time adequately, if at all.
d. The problem of leveraging faculty salaries on grants to increase faculty size.  Essentially, the question becomes what happens when grant funding ends and tenured faculty have salary needs?  
4. Provost DeLuca continued the leveraging faculty salaries conversation noting that the Med School is about 30% leveraged.  This reflects the conversion of faculty salaries from 9 months to 12 month basis.  He also stated that the expectation is that the Medical School will pick up any salary needs due to grant loss, not the central campus.
Ownership of intellectual property was also briefly discussed as an issue that the campus may want to take up in the near future.  The current policy has lots of gray areas.  
5. The proposal for classified staff membership on Chapter 6 Committees was given a final review (Document 130479).  Mark noted that as revised, there would no longer be a faculty majority on the Information Technology Committee.  There was consensus that the faculty make-up of the committee would be comprised of a total of 10 faculty: 2 from each of the faculty division and 2 at-large faculty.
It was also noted that the Committee on Retirement Issues is very large.  Next year the UC might want to revisit its size with a view toward reducing the number people serving on it.
6. Noah Schneider (ASM Legislative Affairs Committee and David Gardner (ASM Chair) presented an idea for the creation of a new shared governance committee, the Campus Committee on Civic Engagement.  It was recommended that ASM prepare a draft outlining the committee’s composition and functions for the University Committee reaction.
7. Mark moved and JoEllen seconded to convene the meeting in closed session pursuant to Wis. Stats. 19.85(1)(c), and (f) to discuss personnel matters.
The meeting reconvened in open session at 4:03 p.m.
8. A new draft of the Dual Roles memo for Deans, Chairs and Institute Directors was reviewed.  Some additional edits were made.  A final version showing these edits will be reviewed at a subsequent meeting. Final version should be copied to Academic Personnel. It was noted that since this memo deals with a rule waiver, it doesn’t required Senate approval.  
Members noted that dual role waivers should be a part of the new Chair training and appear in the “chair’s toolbox.”  
9. The UC and VCR/DGS Working Group members discussed the FAQ document and its distribution to the faculty.  They also discussed how best to move forward at the upcoming Senate meeting.
There being no further business, the meeting adjourned at 5:20 p.m.

Respectfully submitted,
William A. Heiss, M.S.S.W.
Interim Secretary of the Faculty

KeywordsUniversity Committee   Doc ID60657
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