UW-Madison G Suite - Getting Started with Google Groups

This document provides a high-level introduction to UW-Madison Google Groups.

Topics


Google Groups

Google Groups is a free communication and collaboration service that gives you the ability to create the following:

  • Email lists
  • Web forum (discussion board)
  • Q&A forum
  • Shared inbox
  • Manage group access to shared Google files (ex: Docs, Sheets, Shared Drive)

When you create a Google Group, the group’s email address will have the following name format: groupname@g-groups.wisc.edu .

Eligibility

  • Faculty/staff
  • Students
  • Alumni
View terms of service.

Benefits

  • Not owned by a single UW-Madison G Suite account
  • Not affected by account deactivation
  • Can be used to create permissions to manage group access to Google App files (ex: Docs, Shared Drive, etc)
  • Allows group moderation
  • Allows membership to include both UW-Madison (internal) and non-UW-Madison (external) email addresses

Quick start

  1. Create a Google Group

  2. Add multiple members

    • Group Name - Enter the name, not email address, of your group name (ex: bucky_support; not bucky_support@g-groups.wisc.edu).
    • Members - Enter one email address per line.

  3. Manage your Google Group

Reminder: Make sure you are logged into your UW-Madison G Suite account, not your personal Gmail account, when accessing or managing your UW-Madison Google Group.

Email delivery

You can email your Google Group at groupname@g-groups.wisc.edu to start collaborating with your colleagues. When you email your Google Group, that message will be delivered to the following inboxes:

  1. Google Group Archive inbox

    • Note: The archive feature may not be enabled by default. Learn how to view your Google Group’s archive feature status.
    • Archiving must be enabled to receive a copy of all messages sent to the Google Group.
    • Enabling archiving is beneficial when troubleshooting message delivery issues.
  2. Mailbox associated with the email address used to add member to the Google Group

    • Message delivery will depend on the member’s Google Group email subscription setting (ex: daily notifications, email digest)
    • Message delivery can be affected by the member's email settings such as rules, filters, spam/junk, etc.

Suppressing "out of office" messages

  • Internal email address - out of office messages sent from an @wisc.edu address (ex: bucky@wisc.edu) will be suppressed.

  • External email address - out of office messages sent from non @wisc.edu email addresses (ex: daniel@tech.com) will not be suppressed and will be sent to the Google Group.

Learn more

Internal resources

External resources




Keywords:google groups wisclist distribution list membership manage archive moderation join leave subscription permissions g suite gsuite create a google group   Doc ID:98121
Owner:Christina G.Group:Google Apps
Created:2020-02-19 19:13 CDTUpdated:2020-06-04 20:29 CDT
Sites:DoIT Help Desk, Google Apps
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