This document contains instructions for joining a meeting in a conference room equipped with a Cisco Conferencing System and touch panel.
In rooms equipped with a Cisco Conferencing System and touch panel, you can join meetings from the following services in addition to placing/receiving phone calls:
- Zoom
- Microsoft Teams
- Cisco Webex
- Google Meet
Note: Before using the instructions below, the room needs to be added to the cloud meeting event (see Video Conferencing - Adding a Conference Room to a Cloud Meeting).
Joining a Meeting
Note: If you are joining the meeting from your laptop as well, be sure to mute your laptop's microphone and speakers or choose Don't Use/Connect Audio when joining the meeting to avoid echoes or feedback issues.
Zoom
If the room was added to the Zoom event, the meeting will appear on the touch panel 5 minutes before the scheduled start time.
Tap Join to join the meeting.
Note: If the Zoom meeting has not yet been started by the host, you will need to enter your Zoom host key (found at uwmadison.zoom.us under My Profile) or wait for the host to start the meeting.
Manually Join a Zoom Meeting
- If the room was not added to the Zoom event, tap Join Zoom
- Enter the meeting number (meeting ID) and the meeting passcode if required
- You will be asked if you are the host...
- If you are the host, enter your host PIN (found at uwmadison.zoom.us under My Profile)
- If you are not the host, you may need to wait for the host to admit you from the waiting room
Other's can't hear you?
Microsoft Teams
If the room was added to the Microsoft Teams event, the meeting will appear on the touch panel 5 minutes before the scheduled start time.
Tap Join to join the meeting.
Manually Join a Microsoft Teams Meeting
- If the room was not added to the Teams meeting, tap Join MS Teams
- Open the Keypad
- Get the Video Conference ID (NOT the Meeting ID or password) from the meeting invitation (ex. 123 456 789 0)
- Enter the Video Conference ID, then press Pound (#)
Cisco Webex
If the room was added to the Webex event, the meeting will appear on the touch panel 5 minutes before the scheduled start time.
Tap Join to join the meeting.
Manually Join a Webex Meeting
- To join a Webex meeting manually, tap Join Webex on the home screen:
- Enter the Meeting Number (access code) and tap Join
Google Meet
If the room was added to the Google Meet event, the meeting will appear on the touch panel 5 minutes before the scheduled start time.
Tap Join to join the meeting.
Manually Join Google Meet
- To join a Google Meet meeting manually, choose Google Meet on the home screen:
- Enter the 10-digit Meeting Code and tap Join
Note: the meeting code can be found in the meeting invitation
