UW-Madison Box - Preserve Your Data

Audience: Individuals selected for service-based deactivation.

If you are leaving the University and need to preserve your data and collaborations, you are encouraged to classify your data into two categories:

Data type:

  • Personal

  • University

Note: If you are a researcher, please refer to the policy on data stewardship, access, and retention for guidance on how to manage research data.

Preserve Personal Data

  1. Move files to a personal Box account

    You can easily move your personal UW-Madison data to a non-UW-Madison account.

    Please note, you will need to create a personal Box account before moving files to a non-UW-Madison Box account. Free personal Box accounts are available with up to 10GB of storage.

    For more information see:

  2. Download Folders/Files

    If you don't want to use Box anymore, you can download personal folders/files to your computer and upload them to your preferred cloud storage service or storage device.

    How To Download Multiple Folders/Files from Box.

Transfer Ownership of University Data

  1. Move files to Project Directories. (recommended)

    Learn More About Project Directories

  2. Transfer ownership to another UW-Madison Faculty/Staff/Student's Box account.

    How to Transfer Folder Ownership of University Data

See Also:

  1. Help Desk - Deactivation Notifications for Microsoft 365, G Suite, Box, and Qualtrics
  2. Help Desk - Deactivation Timeline for Microsoft 365, G Suite, Box, and Qualtrics
  3. Help Desk - Resources for Microsoft 365, G Suite, Box, and Qualtrics account deactivations

Keywords:
box students faculty staff leaving dropout withdraw quit fired data project directories uw madison transfer data folders files ownership personal retention policy university department preserve institutional backup deactivation ineligible create account 
Doc ID:
80045
Owned by:
Admin B. in Box
Created:
2018-02-09
Updated:
2025-04-30
Sites:
Box, DoIT Help Desk