UW-Madison Google Workspace - Preserve organizational data

The following document provides recommendations for transferring Google Workspace data to another UW-Madison Google Workspace account.

This document only covers transferring data that is intended to remain within the UW-Madison Google Workspace.  For recommendations on exporting/backing up personal data, please see UW-Madison Google Workspace - Preserve your data


Google Drive

Files stored in Google Drive include Google Docs, Google Sheets, Google Slides, Google Sites, etc.  When your UW-Madison Google Workspace account is deleted, all files that you own will also be deleted and collaborators will lose access.  Ensure that all files that need to be retained by your department are transferred to another owner prior to your account being deactivated.

  1. Find files you own

    1. Log in to UW-Madison Google Workspace: UW-Madison Google Workspace - Log in
    2. Open Google Drive
    3. Search for owner:me or owner: firstname lastname (e.g., owner: bucky badger)
  2. Transfer Ownership of Files

    Transfer Ownership of Files to Another UW-Madison Google Workspace Account

    Google Drive - Transfer Ownership of Files

    Note: You can only transfer ownership of files to another UW-Madison Google Workspace account.  You will not be able to transfer ownership of files outside the UW-Madison domain.  This is a limitation by Google and cannot be overridden by the UW-Madison Google Workspace team.

    Move Files to Shared Drive

Google Calendar

When your UW-Madison Google Workspace account is deleted, Google Calendars owned by you will also be deleted.  See this document for instructions on how to transfer Google calendars or events: Google Calendar - Transfer Google calendars or events

Keywordsuw-madison Google Workspace google apps ga uwga how to transfer transferring data files consolidate consolidated consolidation account accounts Office 365 plus departmental transition migration drive sites wisc gtemp gsuite g suite gapps   Doc ID36590
OwnerChristina G.GroupUW Google Apps
Created2014-01-21 13:04:01Updated2024-05-22 14:27:29
SitesDoIT Help Desk, Google Apps, Microsoft 365, Wisc Account Admin
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