Before inviting users to create a NetID, consider if the person belongs to a population that is already NetID eligible and could be added via an existing business process. If the person falls outside of other existing populations, they can be invited to create a NetID via a Manifest group, as outlined in the next step

Process Overview

Manifest can be used to invite users to create their identities at UW-Madison if they are not already entered through other means (student information system, HR system, etc) and request access to services for a Manifest group.

• Step 1: Enable your Manifest group to invite users to create a NetID

  • If you are using a new group, then use the directions under Creating a New Group.

  • If you are using an existing group, then use the directions under Use an Existing Group.

• Step 2: Request the services that you, as the group administrators, would like the group members to have access to

  • If you would like to request access to WiscVPN and/or Duo then use the directions under MFA or WiscVPN for Research Collaborators

  • If you would like to request access to services other than WiscVPN and/or Duo services such as M365, Box, Zoom then use the directions under Request Service Approval

• Step 3: Give research collaborators access to your School/College/Division’s (S/C/D) websites, services, and research resources.

  • If you have services that are scoped in access to a particular Manifest group (like an intranet only available to people in your department), you can add the NetID-enabled Manifest group as a member of the group you’re using to provision access - and the users within the NetID group will get that access as well.

  • If you have services/resources that require MFA & VPN to access for research collaborators, follow the Duo MFA Access Steps above to make your Manifest group MFA/VPN enabled.

• Step 4: Invite users who do not have a NetID to create one using the directions under Sending NetID Invitations

  • This allows you to create NetIDs for research collaborators external to the organization.

• Step 5: Add Individual users with NetIDs to your group 

  • As long as a user remains within this group, neither their NetID nor access to other services provisioned for this group will expire. This is useful for some specific use cases such as ensuring a Graduate student retains their Manifest managed access to research resources and services (Duo, VPN, etc) to continue research after graduation.

• Step 6: Remove members from your NetID eligible group when they are no longer related to this group because it ensures services are only provisioned to eligible accounts.