Eligibility for Adobe Creative Cloud Licensed By University of Wisconsin System's ETLA
Who is eligible?
The software licensed under our Adobe ETLA can be used by most currently employed faculty and staff on both UW- and personally-owned devices. (Eligible faculty and staff can follow this procedure to access the software.) Universities of Wisconsin System negotiated and signed the Adobe agreement on the basis of a count of employees in specific job classifications, and we are obligated to restrict its use based on those classifications. The table below details who is and isn't eligible to use the software. Faculty and staff lose access to Adobe Creative Cloud applications and storage the day after their appointment terminates.
Who is not eligible?
Emeritus professors, retired staff, and alumni are not eligible to use the software licensed under the Adobe ETLA on personally-owned devices. Anyone with an Adobe ID may use the software on shared UW-owned devices that have been provisioned with Adobe's Shared Device Licensing. Undergraduate and graduate students can use their NetID to log in on those machines.
Student eligibility
For use on personally-owned devices, undergraduate and graduate students enrolled in specific classes can get a free subscription if their instructors have contacted DoIT and requested access. Students who don't qualify for a free subscription may purchase a discounted Creative Cloud annual subscription from Adobe.
How to purchase Adobe if you're not eligible
Faculty and staff not licensed to use the software under UW's agreement may qualify for an academic discount from Adobe: https://www.adobe.com/creativecloud/buy/students.html.
This software will be the personal version and separate from the UW instance of Adobe.
Non-UW access
Faculty and staff paid through non-UW-Madison campuses should contact their campus's central IT to find out how to access the software.
Eligibility chart
Note: More explanation of these category codes can be found in the HRS Employee Classifications KB diagram: https://policy.wisc.edu/attachments/UW-5000/Employment-Categories-Rev-11-9-2022.pdf
| Employee Category Code |
Common Employee Titles (not inclusive) | Eligible to use Adobe software licensed under UW's ETLA on both UW- and personally-owned devices | Notes |
|---|---|---|---|
| AS | Academic Staff | Y | |
| CJ | Univ Staff Project - FT Finite | Y | |
| CL | Classified LTE | Y | |
| CL | Univ Staff Temporary Emplymnt | Y | |
| CP | Univ Staff Ongoing Employment | Y | |
| ET1 | Research Assoc | Y | Added on 10/30/2017. |
| ET2 | Misc No Withholding | Y | Added on 10/30/2017. |
| ET3 | Misc With Withholding | Y | Added on 10/30/2017. |
| ET4 | Grad Intern/Trainee | Y | Added on 10/30/2017. |
| FA | Faculty/Asst. Professor | Y | |
| LI | Limited | Y | |
| OT1 | Ad Hoc Prg Spec/Corr Tutor | N | |
| OT2 | Zero Dollar Conc/Teach Supv | N | |
| OT3 | OT Pensions | N | |
| OT4 | Honorary Assoc/Fellow | N | |
| OT6 | Pre-College Intern | N | |
| SA1 | Fellow,Scholar,Trainee,AOF | N | |
| SA2 | Research Assistant | N | |
| SA3 | Teaching Assistant | N | |
| SA4 | Undergrad Asst | N | |
| SA5 | Project Assistant/Graduate Assistant | N | |
| SA6 | Undergraduate Intern | N | |
| SA7 | Housefellow/Res Asst | N | |
| SH | Student Help | N | |
| Students not employed by UW-Madison | N | ||
| Non UW Employees (Affiliates) |
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| Currently affiliates are not eligible under our agreement. Please contact your IT staff if you are affiliate. |