Eligibility for Adobe Creative Cloud Licensed By University of Wisconsin System's ETLA

This document describes eligibility for Adobe Creative Cloud.

The software licensed under our Adobe ETLA can be used by most currently employed faculty and staff on both UW- and personally-owned devices. (Eligible faculty and staff can follow this procedure to access the software.) Universities of Wisconsin System negotiated and signed the Adobe agreement on the basis of a count of employees in specific job classifications, and we are obligated to restrict its use based on those classifications. The table below details who is and isn't eligible to use the software. Faculty and staff lose access to Adobe Creative Cloud applications and storage the day after their appointment terminates. 

Emeritus professors, retired staff, and alumni are not eligible to use the software licensed under the Adobe ETLA on personally-owned devices. Anyone with an Adobe ID may use the software on shared UW-owned devices that have been provisioned with Adobe's Shared Device Licensing. Undergraduate and graduate students can use their NetID to log in on those machines.

For use on personally-owned devices, undergraduate and graduate students enrolled in specific classes can get a free subscription if their instructors have contacted DoIT and requested access. Students who don't qualify for a free subscription may purchase a discounted Creative Cloud annual subscription from Adobe. Faculty and staff not licensed to use the software under UW's agreement may qualify for an academic discount from Adobe: https://www.adobe.com/creativecloud/buy/students.html.

This software is distributed separately by each of the UW's organizational entities. Faculty and staff paid through non-UW-Madison campuses should contact their campus's central IT to find out how to access the software.

Note: More explanation of these category codes can be found in the HRS Employee Classifications KB article: https://kb.wisc.edu/15813

Table with Employee Category codes and whether they are eligible for Adobe.
Common Employee Titles (not inclusive) Eligible to use Adobe software licensed under UW's ETLA on both UW- and personally-owned devices Notes
AS Academic Staff Y
CJ Univ Staff Project - FT Finite Y
CL Classified LTE Y
CL Univ Staff Temporary Emplymnt Y
CP Univ Staff Ongoing Employment Y
ET1 Research Assoc Y Added on 10/30/2017.
ET2 Misc No Withholding Y Added on 10/30/2017.
ET3 Misc With Withholding Y Added on 10/30/2017.
ET4 Grad Intern/Trainee Y Added on 10/30/2017.
FA Faculty/Asst. Professor Y
LI Limited Y
OT1 Ad Hoc Prg Spec/Corr Tutor N
OT2 Zero Dollar Conc/Teach Supv N
OT3 OT Pensions N
OT4 Honorary Assoc/Fellow N
OT6 Pre-College Intern N
SA1 Fellow,Scholar,Trainee,AOF N
SA2 Research Assistant N
SA3 Teaching Assistant N
SA4 Undergrad Asst N
SA5 Project Assistant/Graduate Assistant N
SA6 Undergraduate Intern N
SA7 Housefellow/Res Asst N
SH Student Help N
  Students not employed by UW-Madison N
Non UW Employees (Affiliates)
Currently affiliates are not eligible under our agreement.

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OwnerNick R.GroupDoIT Help Desk
Created2017-11-30 08:51:44Updated2024-04-03 16:01:31
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