Eligibility for Adobe Creative Cloud Licensed By UW System's ETLA
This document describes eligibility for Adobe Creative Cloud.
The software licensed under our Adobe ETLA can be used by most currently employed faculty and staff on both UW- and personally-owned devices. (Eligible faculty and staff can follow this procedure to access the software.) UW System negotiated and signed the Adobe agreement on the basis of a count of employees in specific job classifications, and we are obligated to restrict its use based on those classifications. The table below details who is and isn't eligible to use the software. Faculty and staff lose access to Adobe Creative Cloud applications and storage the day after their appointment terminates.
Emeritus professors, retired staff, and alumni are not eligible to use the software licensed under the Adobe ETLA on personally-owned devices. Anyone with an Adobe ID may use the software on shared UW-owned devices that have been provisioned with Adobe's Shared Device Licensing. Undergraduate and graduate students can use their NetID to log in on those machines.
For use on personally-owned devices, undergraduate and graduate students enrolled in specific classes can get a free subscription if their instructors have contacted DoIT and requested access. Students who don't qualify for a free subscription may purchase a discounted Creative Cloud annual subscription from Adobe. Faculty and staff not licensed to use the software under UW's agreement may qualify for an academic discount from Adobe: https://www.adobe.com/creativecloud/buy/students.html.
This software is distributed separately by each of the UW's organizational entities. Faculty and staff paid through non-UW-Madison campuses should contact their campus's central IT to find out how to access the software.
Where To Find Employees Category Code
In WiscIT, click the second icon next to the requestor's name:
The following window will pop up, showing a Campus Affiliation section in the bottom-right of the screen.
- In the Campus Affiliation section, there will be 2 letters (with an optional digit) that indicates the requestor's Employee Category Code.
This code corresponds with the Employee Category Codes in the table below. Use this code and the table to reference the requestor's eligibility.
Instructions via Rachael Lang's post in DoIT HD General chat (01/07/2023)
their campus's central IT to find out how to access the software.
- Use [NetIDLookup.pl] to look up the NetID of the person who you are trying to find
- Once employee has been found using either; Last name, First name, or NetID click on their profile
- In their profile page you will find the employee category code under "Type"
|Common Employee Titles (not inclusive)||Eligible to use Adobe software licensed under UW's ETLA on both UW- and personally-owned devices||Notes|
|CJ||Univ Staff Project - FT Finite||Y|
|CL||Univ Staff Temporary Emplymnt||Y|
|CP||Univ Staff Ongoing Employment||Y|
|ET1||Research Assoc||Y||Added on 10/30/2017.|
|ET2||Misc No Withholding||Y||Added on 10/30/2017.|
|ET3||Misc With Withholding||Y||Added on 10/30/2017.|
|ET4||Grad Intern/Trainee||Y||Added on 10/30/2017.|
|OT1||Ad Hoc Prg Spec/Corr Tutor||N|
|OT2||Zero Dollar Conc/Teach Supv||N|
|SA5||Project Assistant/Graduate Assistant||N|
|Students not employed by UW-Madison||N|
|Non UW Employees (Affiliates)
|Currently affiliates are not eligible under our agreement.|