SIS/Building Your Schedule of Classes - Maintain Schedule of Classes: Basic Data Tab

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This document outlines the field descriptions on the Basic Data Tab.

From the SIS Homepage, select the Curric & Enrollment Rep WorkCenter tile. Select the Maintain Schedule of Classes. 

Use the Find page to locate the course. Search by Institution, Term, and Subject Area (option: add Catalog Nbr). 


Basic Data Page Field Descriptions

Displayed Information on Basic Data Tab
Field Description
Course ID Unique number assigned by the system when a course is first added to the Course Catalog
Academic Institution Always displays UW-Madison
Term Four-digit code representing century, year and semester
Subject Area Three-digit numeric value that identifies an instructional unit with a discrete grouping of courses
Catalog Nbr Course number in a Course Catalog Subject Area.
Course Offering Nbr Each course (and member within a Cross-listed group) will have a unique Course Offering Number

Field descriptions that may be edited by Curricular Representatives
Field Description
Session

Represents the length and weeks a class meets. Regular sessions of full Fall and Spring terms are coded as A1. Courses meeting less than the full semester and summer term have a 3-letter code representing the Begin week, Span, and weeks of Instruction. Review this page for more details and to view all available session codes for a given term. 

Never change session codes on existing sections. Instead, delete or cancel section & re-add section in correct session.

Class Section

Every class is identified with a 3 digit Class Section number assigned by the user. Use the following class section numbers:

001 -299 Range 1: primary component type

301 - 599 Range 2: second component type

601 - 899 Range 3: third component type

Never change an existing class section number. Never repeat section numbers on the same course, even if they are in different sessions.

Component

Identifies the type of instruction for a sectional examples include: Lecture, Discussion, Lab, Seminar, Field, or Independent Study. Use the lookup icon to determine which components are available to select for a given course. 

Contact Curricular Services if a course does not have the correct component, or if an additional component is needed.

Class Type Identifies an Enrollment Section or Non-Enrollment Section. For an enrollment package of lectures and discussions, the section that is the enrollment section is identified as ‘Enrollment Section.’ Usually only one of the component types is identified as ‘Enrollment Section;’ the other component types are ‘Non-Enrollment Section.’
Associated Class

A unique number assigned to an enrollment package. Discussions, labs, and lectures that are packaged together have unique Associated Class numbers. Associated Class number ‘ 9999’ is a wildcard.


Tip:  Usually the Association Number matches the Class Section Number.
Units Number of units (credits) this section can be taken for. If the course has a credit range (e.g. 3-4 cr) determine if it should be scheduled for a fixed credit range, and edit this on Adjust Class Associations
Instruction Mode Method of instruction. Select from P: Classroom instruction, WC: Online (some classroom), or WO: Online only. For more details, review the Mode-of-instruction descriptions
Schedule Print Check this field for the course to appear in the Course Search & Enroll app.
Student Specific Permissions If the field is checked, Student Specific Permissions may be set up. If unchecked, General Permissions may be set up.
Course Topic ID Each Course Topic established for the particular course has a unique ID. The title of the topic displays after selecting the ID and tabbing out of the field. Select look up button to view selections. If you are scheduling a topics course, click the lookup icon to view the topics available for the given course. Select the topic from the list. Review Add a New Topic if you need to add a topic to the course. 
Course Attribute Section-specific course attributes (e.g. TRFR, GE)
Course Attribute Value Additional course attribute details (e.g. Communication Part B, Transfer Section)


Displayed Fields that Curricular Representatives May Not Edit
Field Description
Campus Always displays MAIN
Location Usually displays MADISON for UW-Madison. This field will display BURSAR if the course has non-standard feed. Do not change this field.
Course Administrator Determines e-Grading functionality on Association 9999 courses. Ignore this field unless instructed to check or update by Curricular Services.
Academic Organization Identifies schools, colleges, and/or individual departments. A single digit alpha character or three digit alpha/numeric identifies a school or college.  An alpha character followed by four numbers identifies a department(s) within those schools and colleges.
Academic Group Identifies a school or college within the university
Holiday Schedule Always displays UWMH
Primary Instr Section Matches section number. Do not change this field.
Class Nbr Unique 5-digit number automatically assigned to each section, which can be used for student enrollment.
Start/End Date Start and end date for the session.Do not change this field.
Event ID Automatically generated when Meeting pattern is updated

Basic Data Fields We Do Not Use at UW-Madison

  • Auto Create Component
  • Add Fee
  • Dynamic Date Calc Req’d
  • Generate Class Mtg Attend
  • Sync Attendance with Class Mtg
  • GL Interface Required
  • Print Topic in Schedule




Keywords:registrar, Office of the Registrar, RO, data, field description   Doc ID:118648
Owner:Ellen C.Group:Office of the Registrar
Created:2022-05-20 12:55 CDTUpdated:2022-06-24 15:55 CDT
Sites:Office of the Registrar
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