Telephone Funding Change and Billing Information
Information on how to change the funding string being used to track telephone lines and information on how lines are billed.
We need to know the Fund, Department ID, Program Code and Project/Grant (if used). DoIT Network Applications serves UW-Madison and UW System. Therefore, we also need to your business unit. The business unit codes are as follows:
- A - Madison
- R - Colleges
- T - Extension
- Y or W - System
To change the funding for telephone lines, please use our online Telephone Funding Change form. You can change funding for any future billing. To change any past charges, please use the Cost Transfer Tool.
Please note that DoIT charges for services provided in the previous month. For example, you will be charged for your October calls and services in November. We do not receive our invoices from our vendors until after the month closes. If you want your funding change to be for the October services (that will be charged to your GL account in November), please choose the effective month as October. Funding changes need to be received by the 10th of the month following the effective month. For example, changes effective October must be received by November 10.
A single line cannot have multiple funding strings.
If funding is not kept up to date and fails during the posting process, the charges will be posted to the departmental 101 account.
Network Applications uses funding information to track telephone lines and to bill for cellular charges (and it is anticipated that international long distance billing to departments will be re-established sometime in the future). VoIP and related services, such as domestic long distance, have transitioned to a new annual billing model at the School/College/Division level. These charges are billed by campus administration, not DoIT. DoIT is unable to provide any detail on these charges.