Topics Map > Academic Staff Executive Committee (ASEC) > 2020-2021 > 10. April
Academic Staff Executive Committee Minutes 04-08-21
2:00 – 4:30 p.m.
Thursday, April 8, 2021
Present: Donna Cole; Jenny
Dahlberg; Tim Dalby, chair; Mallory Musolf; Leslie
Petty; Deb Shapiro; Lindsey Stoddard Cameron; Bill Tishler
Lesley Fisher, Denny Hackel,
Ron Harris, Patrick Kass, Heather
Reese, Dan Tokaji, Mark Walters
The meeting was called to order at 2:01 p.m.
The minutes of April 1 were approved.
Patrick Kass, Director, Transportation Services
Employees moving to offsite work as a result of the pandemic has impacted overall operations
for Transportation Services. They are focusing on how best to support the
different phases of resuming onsite work. Normally, the fall parking program
would be announced by now. There will be a meeting of the Campus Transportation
Committee tomorrow, and the program will hopefully be announced in a couple of
weeks. They are looking at a delay to the application process. The process does
have some fixed timelines, but will likely be similar
to what was done last year at this time. Transportation Services is continuing
to look at enhancements to the flex parking program, and there will be planning
over the next year in order to understand what the
demand is for flex parking before large scale changes are made. Some decisions
may not happen until summer, and they are working on ensuring that the program
has flexibility to meet different needs. There was approximately $13 million in
lost revenue as a result of the pandemic. They are
looking at the possibility of a minimal rate increase next fall. They are not
looking at changing the funding model, as there is the expectation that they
will get back to normal revenue and expense projections after Fiscal Year 2022.
Transportation Services continues to work with Madison Metro and Dane County Public
Health to understand requirements for distancing on buses and whether we need
to supply additional capacity.
There is the question of how parking
assignments are distributed. Prioritization is done by each
school/college/division. Transportation Services does not rank employees. Each school/college/division
determines how it prioritizes according to a number of
possible factors. Transportation Services then receives ranked lists, which are
fed into an algorithm based on proximity to campus, total number of employees, and
total number of spaces. Any college can revise its process at any time. In the
future, Transportation Services will be looking at a renewal process for those
who want to keep spaces that they have.
An analysis of campus transit was done a
couple of years ago. A kind of express backbone bus service across campus
started this fall. Madison Metro is also in the process of a redesign, and
Transportation services will need to incorporate any changes into the existing
Dan Tokaji, Dean, Law School
Dean Tokaji indicated that he is very happy to be
at the university and loves the culture, including the culture of shared
governance. He has found the Law School CASI to be a very useful mechanism for
advice on policy. He discussed strengths of the Law School, including: 1) a great
tradition of law in action, with emphasis not just on theory and doctrine but also
helping students develop practical skills, 2) a strong research tradition that
is both genuinely interdisciplinary and extends to a global focus, and 3) a strong
tradition of public service from faculty and staff, and inculcating that in the
students, including racial, social, and economic justice. The Law School is
great among other peer public law schools at keeping things affordable, and
Dean Tokaji is working on what can be done to continue to keep debt lower than
other peers. He wants to move forward in 3 areas: 1) affordable high quality
practical education, with consideration of both economic and racial diversity,
2) building the research profile, and 3) preparing students for great careers
and helping them get jobs, recognizing that there are a variety of legal needs
around the state and the country. Regarding diversity, equity, and inclusion,
the hope is to have a training in these areas for all students at some point in
their time at the Law School. On the question of how the professor of practice
title may be used within the Law School, it is not yet clear, and they are
working on how the teaching professor title will be used first.
Tim Dalby, ASEC Chair, reported that the Mentoring
Committee is planning for a wrap-up event for this year’s Mentor Match Program
on April 21 at 11:00 am. Tim, Mallory, Jenny, Lesley, and Jake met with Mark Walters
and Megan Dzyuba to discuss the Title and Total Compensation Project and the
forthcoming remote work policy. OHR is planning on
doing a survey in regard to remote work. Mark will be
coming to ASEC on April 22 to discuss the policy as well. There have been
concerns raised regarding campus communication around returning to onsite work
as of August 1.
Smith, Secretary of the Academic Staff, reported that there is an upcoming
listening session and a survey to provide feedback to the search and screen
committee for the Chief Diversity Officer position regarding the desired
qualities for candidates. He reported on the announcement about the use of
SD/UD grading for the spring semester, which was announced by the Provost
Office earlier in the week. Jake is providing feedback to OHR
for their survey on remote work, based on discussions with ASEC members and the
co-chairs of the Compensation and Economic Benefits Committee.
Lindsey Stoddard Cameron reported that the
School of Human Ecology CASI will be looking at getting their CASI going again
in the summer or fall.
reported on the SMPH all staff meeting. Topics
included the budget, return to onsite work, SMPH’s
timeline for TTC, and the question of whether TTC appeals cover position descriptions as well as the
Mark Walters, Chief Human Resources Officer
Mark reported that OHR is moving forward
with getting feedback on the remote work policy, along with the principles
developed by administration. The policy and the principles will continue to
evolve. Communications are signaling that we will be having some individuals
working remotely, but there will need to be a remote work agreement. We don’t want to go too far in one direction or the other in
terms of onsite vs. remote work, and schools/colleges/and divisions are working
on this and figuring out what makes sense for employees. We know that stress
and anxiety accompany this, and the thought is to identify transition periods.
We also have to make sure we know that the public
health requirements we have in place are followed as well. The intent is to
collect feedback over the next two weeks and finalize the policy by the
beginning of May. The policy is not meant to replace flexibility for occasional
remote work. The policy is meant to address standard periods of time that employees
are working remotely. The addendum to the existing policy identifies that it is
an exception process to work remotely. The new policy leaves that decision
within the school/college/division, with work agreements not having to go through
the numerous offices that they might have in the past. ASEC provided feedback
that there needs to be clarity around occasional vs. permanent remote work
arrangements in the policy.
The Title and Total Compensation Project will be implemented on November
7, with communications out this week in Inside UW. OHR
has received positive feedback on the delayed implementation date. Some
schools/colleges/divisions are wanting to complete employee conversations
before then. OHR continues to meet with stakeholders
and address any concerns in the process. Employees will have appeal rights to
the title, with the standard job description being tied to that. The position
description would be a part of that as well.
On policy around vaccines, Interim System President Thompson has
stated that we will not require the vaccine of students. It will be strongly
encouraged both for students and for employees.
Recessed at 4:06 p.m.
Reconvened at 4:10 p.m.
Motion to Convene in Closed Session Pursuant
to Wis. Stats. 19.85(1)(c) and (f) to Discuss Nomination to the Athletic Board
(Stoddard Cameron). Seconded. Approved.
Motion to Reconvene in Open Session (Dahlberg).
· Nomination – for vote
to nominate Andrew Turner to the Athletic Board (Stoddard Cameron). Seconded.
· May Assembly Agenda
reviewed an initial draft of the May agenda. Jake will invite OHR to provide updates on remote work, single pay, and TTC.
· Post-COVID Workplace Discussion
reviewed Jake’s summary of their brainstorming session on this topic from the
March 4 meeting. They discussed potential survey questions for OHR to pose in its survey to all employees on remote work.
ASEC also discussed the possible need for a town hall on the remote work policy
to get feedback.
Meeting adjourned at 4:57 p.m.
submitted by Jake Smith, Secretary of the Academic Staff