Approved 10-11-12

ASEC MINUTES

3:00-5:00 p.m. Wednesday, October 3, 2012
Bascom Hall, Room 67

Members present: Daña Alder, Vice-Chair; Marwa Bassiouni, Heather Daniels, Past-Chair; Denny Hackel, Robert Newsom, Jeff Shokler, Chair.

Members absent: Heather McFadden, Jim Maynard, Erin Silva

Guests: Ad Hoc HR Design Committee members: Bob Ash, Brian Deith, Margaret Harrigan, Jeanne Hendricks, Jason Jankowski, Brenda Spychalla, Sheila Stoeckel, Steve Lund, OHR.

The meeting was called to order at 3:14 p.m.

The ASEC minutes for Thursday, September 27, 2012, were approved as distributed.

ANNOUNCEMENTS/Good Works: ASEC expressed thank yous and congratulations to the ad hoc HR Design Committee as well as to Heather Daniels and Jeff Shokler for an excellent HR Design session co-sponsored with MASA.

GUESTS: Ad Hoc HR Design Committee: The Committee has followed a process similar to that used by ASEC in drafting responses throughout the HR Design process by assigning two reviewers/respondents to each section. Heather Daniels led a discussion of specific concerns highlighted in the introduction including the use of the term of university staff governance that could be seen as an overarching term for all staff governance bodies. Another concern is OHR’s current capacity to work within a data driven system and to address external as well as internal communication. ASEC noted that the academic planning and institutional research office might be able to assist in this area. Other concerns include the need for clarification of timelines, and a continued emphasis on importance of inclusion of governance and specific identification of ‘vague’ recommendations.  ASEC also suggested that the white paper should identify and communicate the changes effected through governance throughout this process as well as the development of an appendix to list items that need to be addressed as the full design is implemented.  The date when the campus will report to the Board of Regents has been moved to December 7 so the Ad Hoc Committee will complete work on the white paper during the week of October 8 for ASEC review prior to presentation of the final report at the November 12 Assembly meeting.

GUEST: Steve Lund, Academic Personnel Office: Steve responded to ASEC concerns regarding the change in the presentation of the HR Strategic Plan to the Board of Regents, as well as to the involvement of current classified staff in identifying an appropriate title for their new category. Steve also reviewed the process used by the project team incorporate ASEC responses to the work team reports and advisory motions into the draft HR Strategic Plan.  Steve also clarified that OHR will review all academic staff positions for degree requirements when they become vacant. Academic staff positions would be based on the exempt/non-exempt status with the default that a degree is usually required but can be waived by OHR at the request of the department.

BUSINESS

·         HR Design-Discussed above

·         Next ASEC Meeting, October 11 2012, time to be determined

·         Convene in Closed Session Pursuant to Wis. Stats. 19.85(1)(c), and (f) [Moved by Heather Daniels. Seconded by Robert Newsom. Approved.)

-  Committee Appointments/Recommendations– for decision:

§  Motion that Jose Madera be recommended to the Provost for appointment to the L&S Search and Screen. [Moved by Daña Alder. Seconded by Heather Daniels. Approved.]

§  Motion that Allison Kaplan be recommended to the Provost for appointment to the L&S Search and Screen [Moved by Daña Alder. Seconded by Heather Daniels. Approved with one nay vote and one abstention.]

-  Reconvene in Open Session [Moved by Robert Newsom. Seconded by Denny Hackel.]

The meeting adjourned at 4:55

Submitted by Jo Ann Carr, Interim Secretary of the Academic Staff.