Topics Map > Academic Staff Executive Committee (ASEC) > 2016-2017 > 07. January
Academic Staff Executive Committee Minutes 01-19-17
Approved 1-26-17
Members Present: Bruno Browning; Aaron Crandall; Jenny Dahlberg; Sarah Kuba; Michael Moscicke; Robert Newsom; Kevin Niemi, Chair; Deb Shapiro
Guests: Ian Benton, Sarah Mangelsdorf, Gene Masters
The meeting was called to order at 2:01 p.m.
The minutes of January 5, 2017, were approved.
General Reports
Chair Kevin Niemi reported on a meeting with Mark Walters and Patrick Sheehan from OHR. The performance management system that was planned for campus-wide implementation (TREMS) is no longer going to be used. A system that is being developed for the Office of the Vice Chancellor for Research and Graduate Education may be used as an alternative. Meetings with the chairs of the other executive committees have been scheduled for the spring semester. Kevin also announced that the Worklife Survey White Paper is in its final editing stages.
Secretary of the Academic Staff Heather Daniels informed ASEC that the announcement for this year’s Academic Staff Institute went out yesterday. The planning team is finishing up the breakout sessions. Heather met with Barb Gerloff, Chair of the Appeals Committee, to discuss possible changes to ASPP to make things more uniform regarding the appeals process. Heather also brought up the topic of lump sums for teaching and the requirement to be offered a permanent position after 3 years, and discussed the exception that is in ASPP with Catharine DeRubeis from OHR. A working group may bring language forward for an exception. Heather reported that the PPPC recently discussed Title IX federal regulations and whether they are applied to disciplinary matters in addition to dismissal. Kevin will bring this issue to the UW System reps to see if this is being discussed at other campuses.
Guest: Sarah Mangelsdorf, Provost
Provost Mangelsdorf followed up with Dean Robert Golden and Brian Gittens regarding ASEC’s concerns regarding SMPH and the intersection of performance tracking and DCF requirements. Provost Mangelsdorf confirmed that reviews are only required for performance based increases. The point was raised that ASPP states that an employee’s performance is satisfactory if there is no review on file.
Regarding the Titling and Total Compensation Study, Provost Mangelsdorf reported that the committee is close to nailing down the details and selecting a specific vendor. UW-Madison’s study will be under the System umbrella but will have a project leader specifically for our campus. The vendor will hopefully be announced in early February, with the study requiring 18-24 months for completion.
There is no news on the budget beyond what was mentioned in the Governor’s state of the state address. ASEC asked about the proposal for UW students being treated for opioid addiction to be able to continue their education through a special program. The Provost said that there had been no discussion about that yet.
ASEC also discussed their revised version of Page 12 of the Budget in Brief with the Provost, who recommended possibly bringing in Scott Hildebrand to discuss further.
Guest: Ian Benton and Gene Masters, Co-Chairs, Districting and Representation Committee
Ian and Gene discussed the next steps for district size changes after the recent vote on district size boundaries. There are 23 districts that are too large and 35 that are too small. The DRC wants to automate as much of this process as possible so that changes don’t have to occur on the Assembly floor whenever they are needed. The DRC wants the Assembly to tell them how to proceed with their options, including revisiting the districting logic. The goal is to keep processes automated in such a way that honors the wishes of the Assembly. The DRC hopes to bring the issue to the floor for discussion at the February Assembly meeting with a vote at the March meeting. There was a discussion of the potential options, and the DRC emphasized that some manual intervention will be necessary at times. There will be informational sessions for all academic staff between the February and March Assembly meetings, and ASEC members will be in attendance as well.
Business
• Nominating Committee Slate
ASEC discussed the spring slate for the Nominating Committee further. ASEC asked the Secretary’s office to put out a call for more possible candidates.
• Page 12 of Budget in Brief
ASEC looked at the revised version from Michael. Further edits were made to the descriptive text.
• February Assembly Agenda
ASEC discussed the agenda further and will revisit it next week.
Meeting adjourned at 4:06 p.m.
Minutes submitted by Jake Smith, Deputy Secretary of the Academic Staff
ASEC Minutes
2:00 – 4:00 p.m. Thursday, January 19, 2017
53 Bascom Hall
2:00 – 4:00 p.m. Thursday, January 19, 2017
53 Bascom Hall
Members Present: Bruno Browning; Aaron Crandall; Jenny Dahlberg; Sarah Kuba; Michael Moscicke; Robert Newsom; Kevin Niemi, Chair; Deb Shapiro
Guests: Ian Benton, Sarah Mangelsdorf, Gene Masters
The meeting was called to order at 2:01 p.m.
The minutes of January 5, 2017, were approved.
General Reports
Chair Kevin Niemi reported on a meeting with Mark Walters and Patrick Sheehan from OHR. The performance management system that was planned for campus-wide implementation (TREMS) is no longer going to be used. A system that is being developed for the Office of the Vice Chancellor for Research and Graduate Education may be used as an alternative. Meetings with the chairs of the other executive committees have been scheduled for the spring semester. Kevin also announced that the Worklife Survey White Paper is in its final editing stages.
Secretary of the Academic Staff Heather Daniels informed ASEC that the announcement for this year’s Academic Staff Institute went out yesterday. The planning team is finishing up the breakout sessions. Heather met with Barb Gerloff, Chair of the Appeals Committee, to discuss possible changes to ASPP to make things more uniform regarding the appeals process. Heather also brought up the topic of lump sums for teaching and the requirement to be offered a permanent position after 3 years, and discussed the exception that is in ASPP with Catharine DeRubeis from OHR. A working group may bring language forward for an exception. Heather reported that the PPPC recently discussed Title IX federal regulations and whether they are applied to disciplinary matters in addition to dismissal. Kevin will bring this issue to the UW System reps to see if this is being discussed at other campuses.
Guest: Sarah Mangelsdorf, Provost
Provost Mangelsdorf followed up with Dean Robert Golden and Brian Gittens regarding ASEC’s concerns regarding SMPH and the intersection of performance tracking and DCF requirements. Provost Mangelsdorf confirmed that reviews are only required for performance based increases. The point was raised that ASPP states that an employee’s performance is satisfactory if there is no review on file.
Regarding the Titling and Total Compensation Study, Provost Mangelsdorf reported that the committee is close to nailing down the details and selecting a specific vendor. UW-Madison’s study will be under the System umbrella but will have a project leader specifically for our campus. The vendor will hopefully be announced in early February, with the study requiring 18-24 months for completion.
There is no news on the budget beyond what was mentioned in the Governor’s state of the state address. ASEC asked about the proposal for UW students being treated for opioid addiction to be able to continue their education through a special program. The Provost said that there had been no discussion about that yet.
ASEC also discussed their revised version of Page 12 of the Budget in Brief with the Provost, who recommended possibly bringing in Scott Hildebrand to discuss further.
Guest: Ian Benton and Gene Masters, Co-Chairs, Districting and Representation Committee
Ian and Gene discussed the next steps for district size changes after the recent vote on district size boundaries. There are 23 districts that are too large and 35 that are too small. The DRC wants to automate as much of this process as possible so that changes don’t have to occur on the Assembly floor whenever they are needed. The DRC wants the Assembly to tell them how to proceed with their options, including revisiting the districting logic. The goal is to keep processes automated in such a way that honors the wishes of the Assembly. The DRC hopes to bring the issue to the floor for discussion at the February Assembly meeting with a vote at the March meeting. There was a discussion of the potential options, and the DRC emphasized that some manual intervention will be necessary at times. There will be informational sessions for all academic staff between the February and March Assembly meetings, and ASEC members will be in attendance as well.
Business
• Nominating Committee Slate
ASEC discussed the spring slate for the Nominating Committee further. ASEC asked the Secretary’s office to put out a call for more possible candidates.
• Page 12 of Budget in Brief
ASEC looked at the revised version from Michael. Further edits were made to the descriptive text.
• February Assembly Agenda
ASEC discussed the agenda further and will revisit it next week.
Meeting adjourned at 4:06 p.m.
Minutes submitted by Jake Smith, Deputy Secretary of the Academic Staff