Topics Map > Academic Staff Executive Committee (ASEC) > 2017-2018 > 02. August
Academic Staff Executive Committee Minutes 08-24-17
Approved 8-31-17
Members Present: Bruno Browning; Jenny Dahlberg; Beth Giles; Kevin Niemi, Chair; Jim Rogers; Deb Shapiro
Guests: Michael Bernard-Donals, Matthew Call, Ron Harris, Heather McFadden, Jake Smith
The meeting was called to order at 1:34 p.m.
The minutes of August 17, 2017, were approved.
General Reports
Chair Kevin Niemi reported that he and Heather met with Michael Bernard-Donals in preparation for his appearance today at ASEC.
Secretary of the Academic Staff Heather Daniels reported that this year’s Employee Shared Governance Reception will be held on Wed, October 4 from 3-4:30. Wayne Guthrie, Director of Human Resources, will give remarks. She also noted that ASEC has been invited to appoint members to the Title and Total Compensation Job Family Functional Teams. She will send out a call for members before the end of the week.
Motion to Convene in Closed Session Pursuant to Wis. Stats. 19.85(1)(c), and (f) discuss appointment to the Mentoring Committee. (Browning). Seconded. Approved.
Motion to Convene in Open Session. (Browning). Seconded. Approved.
Business
• Appointment
Motion to appoint Chris Logterman to the Mentoring Committee (Browning). Seconded. Approved.
• September Assembly Agenda
ASEC reviewed the September Assembly agenda. The Madison Academic Staff Network has confirmed they will present. Mary Luther has also confirmed for an update on the Title and Total Compensation (TTC) study. Heather has invited someone from DoIT to give a brief presentation on the new phone system (VOIP).
• Shared Governance Participation Letter
ASEC reviewed the shared governance participation letter and made a couple of minor suggestions.
Guest: Ron Harris and Heather McFadden, academic staff members of the TTC Collaboration and Outreach Team
Ron Harris and Heather McFadden shared with ASEC that the team they were appointed to is not giving any input on decisions being made about the study. This team is being used to provide editorial comment on publications and also the forums that will be held this fall. There was concern expressed by ASEC that this was not what they had expected from this committee. ASEC decided to send an email to Mary Luther expressing their concerns and discuss their concerns with her at the ASEC meeting next week.
Guest: Matthew Call, Co-Chair Communications Committee
Matthew Call presented the results of the Performance Review survey that was conducted last fall. A few minor suggestions were made. It was suggested that the survey be conducted again this fall. The report will be shared with all academic staff and others on campus.
ASEC discussed what plans the Communications Committee had for the coming year. Last year they started the twice a year newsletter, performance review survey and also presented at Showcase. They are interested in doing additional things this year. One suggestion was to have a monthly informational item some which would be timely and others which could be recycled content on items related to academic staff governance and academic staff personnel issues.
Guest: Michael Bernard-Donals, Vice Provost for Faculty and Staff
Michael Bernard-Donals reported that the portfolio of pay tools for this year will look very similar to last year. If there is a state pay plan next year, there is a question of how to integrate that with the other pay tools that will be available.
The committee looking at family leave did not meet during the summer. They just held a meeting where they talked with someone about Incoming Continuation Insurance. That program doesn’t seem to be useful for family leave. They will also look at riders through insurance plans.
Meeting adjourned at 4:06 p.m.
Minutes submitted by Heather Daniels, Secretary of the Academic Staff
ASEC Minutes
1:30 – 4:00 p.m. Thursday, August 24, 2017
53 Bascom Hall
1:30 – 4:00 p.m. Thursday, August 24, 2017
53 Bascom Hall
Members Present: Bruno Browning; Jenny Dahlberg; Beth Giles; Kevin Niemi, Chair; Jim Rogers; Deb Shapiro
Guests: Michael Bernard-Donals, Matthew Call, Ron Harris, Heather McFadden, Jake Smith
The meeting was called to order at 1:34 p.m.
The minutes of August 17, 2017, were approved.
General Reports
Chair Kevin Niemi reported that he and Heather met with Michael Bernard-Donals in preparation for his appearance today at ASEC.
Secretary of the Academic Staff Heather Daniels reported that this year’s Employee Shared Governance Reception will be held on Wed, October 4 from 3-4:30. Wayne Guthrie, Director of Human Resources, will give remarks. She also noted that ASEC has been invited to appoint members to the Title and Total Compensation Job Family Functional Teams. She will send out a call for members before the end of the week.
Motion to Convene in Closed Session Pursuant to Wis. Stats. 19.85(1)(c), and (f) discuss appointment to the Mentoring Committee. (Browning). Seconded. Approved.
Motion to Convene in Open Session. (Browning). Seconded. Approved.
Business
• Appointment
Motion to appoint Chris Logterman to the Mentoring Committee (Browning). Seconded. Approved.
• September Assembly Agenda
ASEC reviewed the September Assembly agenda. The Madison Academic Staff Network has confirmed they will present. Mary Luther has also confirmed for an update on the Title and Total Compensation (TTC) study. Heather has invited someone from DoIT to give a brief presentation on the new phone system (VOIP).
• Shared Governance Participation Letter
ASEC reviewed the shared governance participation letter and made a couple of minor suggestions.
Guest: Ron Harris and Heather McFadden, academic staff members of the TTC Collaboration and Outreach Team
Ron Harris and Heather McFadden shared with ASEC that the team they were appointed to is not giving any input on decisions being made about the study. This team is being used to provide editorial comment on publications and also the forums that will be held this fall. There was concern expressed by ASEC that this was not what they had expected from this committee. ASEC decided to send an email to Mary Luther expressing their concerns and discuss their concerns with her at the ASEC meeting next week.
Guest: Matthew Call, Co-Chair Communications Committee
Matthew Call presented the results of the Performance Review survey that was conducted last fall. A few minor suggestions were made. It was suggested that the survey be conducted again this fall. The report will be shared with all academic staff and others on campus.
ASEC discussed what plans the Communications Committee had for the coming year. Last year they started the twice a year newsletter, performance review survey and also presented at Showcase. They are interested in doing additional things this year. One suggestion was to have a monthly informational item some which would be timely and others which could be recycled content on items related to academic staff governance and academic staff personnel issues.
Guest: Michael Bernard-Donals, Vice Provost for Faculty and Staff
Michael Bernard-Donals reported that the portfolio of pay tools for this year will look very similar to last year. If there is a state pay plan next year, there is a question of how to integrate that with the other pay tools that will be available.
The committee looking at family leave did not meet during the summer. They just held a meeting where they talked with someone about Incoming Continuation Insurance. That program doesn’t seem to be useful for family leave. They will also look at riders through insurance plans.
Meeting adjourned at 4:06 p.m.
Minutes submitted by Heather Daniels, Secretary of the Academic Staff