How to Set up a Calendar Appointment

Directions to send to a UW affiliated person to set up an In-Person Calendar meeting if they are not familiar with the process.



  • To set up a meeting use the calendar function attached to your @wisc email address.
  • To get to the calendar, open your e-mail then hover over the Apps Launcher (the 9 dots at the top, left of the header) and you will see options, select Calendar.
  • In the Calendar view you will see your calendar, select a time that works for you. 
  • You will get a pop-up to create an appointment, at the lower, right corner click on More Options to open the full version of the appointment. 
  • Enter a title for your meeting.
  • In the Invite Attendees line enter name of person(s) you need to meet with.
  • Now click on the Scheduling Assistant in the header bar - you will now see their availability along with yours, drag the appointment to a time when all parties are free and click Done to be returned to the appointment entry.
  •  In the location field enter a location so people know where the meeting will take place.
  • Hit Send, all invitees will receive an email and the appointment will be added to all our calendars. 





Keywords:meeting, in-person, calendar,   Doc ID:113363
Owner:Carol P.Group:Center for the First-Year Experience
Created:2021-08-31 10:41 CDTUpdated:2021-08-31 10:46 CDT
Sites:Center for the First-Year Experience
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