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GSTS - Faculty Advisor Guide

This document provides an overview of how Faculty Advisors can access GSTS Advisement Reports for their graduate student advisees. It also provides an overview of the Academic Advisement Report structure and an introduction to reading the report. Note that the access path and report view are different for both graduate coordinators and students.

Security Access to the Graduate Student Tracking System for Faculty Advisors:

All faculty who are assigned to advise graduate students have automatic access to view the GSTS Advisement Reports for their advisees through the Faculty Center in the Student Information System (SIS).

How to View GSTS Advisement Reports for Students:

Option 1 - Access through the Faculty Center

Log in to your MyUW account using your NetID and password

Note: You will also be prompted to enter Multi-Factor Authentication. 

NetID login screenshot
Select the Faculty Center tile from your MyUW homepage.  If you do not have the Faculty Center tile you can follow these instructions to search for and add the tile to your homepage.
Faculty Center Tile
At the top of the Faculty Center page click on the Advisor Center tab.
Faculty Center Page
Next, click on the Student Center tab to access the Advisee Student Center.
Advisor Center Page
In the Advisee Student Center use the drop down menu to select the student whose report you want to view, then click Change.
Student Center page within Advisor Center tab
Under the Academics section use the drop down menu to select Academic Requirements.  Then click the double arrow to generate the student's GSTS Advisement Report.

Student Center page within Advisor Center tab

The following screen will then display with the GSTS Advisement Report. At the top of the report is general information that tells the student what GSTS is. It also includes a disclaimer that warns users that student course exceptions and prior coursework may not be reflected in this report.

Top of Example GSTS Advisement Report for Anonymous student

To return to the Advisee Student Center page to view a report for another student click on the Student Center button in the top left corner.

Return to Advisee Student Center button

Option 2 - Through Student Information System (SIS)

Video Tutorial of logging in to SIS to Access the GSTS Advisement Reports as a Faculty Advisor

Go to: https://madison.sis.wisc.edu/ and use your NetID and password to log into the Student Information System (SIS).

Note: You will also be prompted to enter Multi-Factor Authentication
NetID login screen

Click on the compass in the upper right hand corner to open the NavBar.

SIS homepage with arrow pointing at compass icon and open NavBar

Select the Navigator icon, then select Self Service.

NavBar with arrow pointing at blue "Navigator" icon and "Self Service" menu option
Select Advisor Center, then Advisee Student Center.
NavBar menu with arrow pointing at "Advisor Center"
NavBar open with arrow pointing at "Advisee Student Center"     

In the Advisee Student Center use the drop down menu to select the advisee whose report you want to view.  Then click Change.

Advisee Student Center page with red box around "change advisee" dropdown menu
Under the Academics section use the drop down menu to select Academic Requirements.  Then click the double arrow to generate the student's GSTS Advisement Report.
Advisee Student Center page with red box around academic requirements dropdown menu
The following screen will then display with the GSTS Advisement Report. At the top of the report is general information that tells the student what GSTS is. It also includes a disclaimer that warns users that student course exceptions and prior coursework may not be reflected in this report.
Sample GSTS Advisement Report
To return to the Advisee Student Center page to view a report for another student click on the Student Center button in the top left corner.
GSTS Report with red circle and arrow pointing to return "Student Center" button

Additional Resources:

How to read and understand a GSTS Advisement Report

How to download a PDF version of a GSTS Advisement Report

Graduate Student Resources for GSTS




Keywords:GSTS, Faculty Center, Academic Advisement Reports, Graduate Student Tracking System   Doc ID:105804
Owner:Madeline S.Group:Graduate School
Created:2020-09-14 13:19 CDTUpdated:2023-03-10 14:37 CDT
Sites:Graduate School
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