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Graduate Transfer Credit for Prior Coursework - Entry Considerations
Entry Considerations
To ensure accuracy, the following recommendations are important to be aware of as you enter transfer credit for prior coursework.
Transfer credit appears on transcripts starting Summer 2023
The transfer credit tool launched in Summer 2023. If transfer credit for prior coursework was added to a student's record before the Summer 2023 term, you must delete and re-enter the entry to appear on a transcript.
Utilize comments in My Grad Portal for clarification
Attach a comment or note to the Comments section to clarify a transfer credit entry. This is most commonly use if an entry is an exception that deviates from policy.
Record all prior coursework counting toward a degree earned outside of graduate career at UW Madison
You do not need to re-enter prior coursework if credit was earned in a separate graduate program (e.g., MS) on campus. Example: Public Affairs, MPA degree completed and Mass Communications, PhD current student. Transfer credit for prior coursework completed during Public Affairs, MPA degree does not need to be added to the student's Mass Communications, PhD program.
UW Madison coursework must be designated in the Course Type field
Do not enter UW Madison prior coursework as a "Graduate Course From Other Institution". If a student completed courses at UW Madison outside of their graduate career, their Add Prior Coursework screen will autopopulate the appropriate Course Type (e.g., UW-Madison Undergraduate, UW-Madison Special Student).
Verify entry aligns with Graduate School and program-specific prior coursework policy
Review the Graduate School: Transfer Credits for Prior Coursework Policy. Program-specific prior coursework policy listed on your program's Guide page should be followed. Guide is a legal binding agreement with students that displays the requirements for completing awards. Locate your program's current Major-Specific Policies on your Guide page.
