GSTS - Academic Advisement Report (Graduate Coordinators)

This document provides an overview of how Graduate Coordinators can access and run Academic Advisement Reports for graduate students using the Graduate Student Tracking System (GSTS). It also provides an overview of the Academic Advisement Report structure and an introduction to reading the report. Note that the access path and report view are different for both faculty and students.

Video Tutorial


Log in to using your NetID and password, and click the compass icon in the upper right hand corner of the screen to open the NavBar.

Arrow pointing to compass icon to open NavBar

Once open select Academic Advisement, then Student Advisement, and finally Request Advisement Report.

NavBar Main Menu with arrow pointing to Academic Advisement  NavBar Academic Advisement menu with arrow pointing to Student Advisement NavBar Student Advisement menu with arrow pointing to Request Advisement Report


If running a report for the first time select the Add a New Value tab. Then, in the ID field enter the student's EmplID*, enter the Report Type as GRADV, and click Add.

*Note: this is the SIS EmplID, not the Campus ID, and it can be found by looking at the student's record in the Records and Enrollment module of SIS.

Request Advisement Page with arrow pointing to the Add a New Value tab Add New Value tab with arrows

Click Process Request.

Advisement Report Request page with arrow pointing to Process Request button

The following screen should then be displayed.  This provides general information that explains what GSTS is, and includes a disclaimer for users that course exceptions and prior coursework may not be displayed in the report.

GSTS disclaimer box

Student's actual coursework and academic progress are reflected in this report.  Requirements that are "not satisfied" remain expanded, and requirements that are "satisfied" will be collapsed.  

Sample GSTS advisement report - coordinator view

However, you can automatically collapse and expand all sections in the report using the buttons at the top of the page.

Sample GSTS advisement report with arrows pointing to the Collapse All and Expand All buttons

Each requirement will show the units or number of courses required, taken, and needed.  Units or courses "In Progress" will count as if they have been successfully completed, but will display with a yellow diamond next to them notifying users that this status is pending successful completion.

Course status bar (taken, in progress, planned)

Scrolling down you will also see Program Minimum Requirements, including those for resident credit and graduate coursework (50%).  These minimums satisfy the Graduate School minimum requirements, and are pulled individually for each program from the Requirements tab on the program Guide page.

Program Minimum Requirements Section

Lastly, at the bottom of the page you will find Informational Data which includes courses not counted for program requirements, but which might be used towards completing the Graduate School requirements.

Informational Data section

Once a report has been requested for a student you can use the Find an Existing Value tab to search for the report.   In the ID field enter the student's EmplID*, enter the Report Type as GRADV, and click Search.  

Request Advisement Report page with arrow pointing to Find an Existing Value tab Find an Existing Value page with arrows

Note: Reports will be auto-run nightly.

See Also:

Keywords:Graduate Student Tracking System GSTS gsts graduate student tracking system Academic Advisement Report academic advisement report coordinators   Doc ID:94819
Owner:Madeline S.Group:Graduate School
Created:2019-10-04 08:32 CDTUpdated:2021-08-05 10:00 CDT
Sites:Graduate School
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