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GSTS - Accessing Advisement Reports (Graduate Coordinators)

This document provides an overview of how Graduate Program Coordinators/Managers can start using the Graduate Student Tracking System (GSTS) and how to run GSTS Advisement Reports for graduate students.

Accessing GSTS Advisement Reports

How to Access Reports (video tutorial) 


  1. Log in to using your NetID and password, and click the compass icon in the upper right hand corner of the screen to open the NavBar.
    1. Arrow pointing to compass icon to open NavBar
  2. Once open select Academic Advisement, then Student Advisement, and finally Request Advisement Report.
    1. NavBar Main Menu with arrow pointing to Academic Advisement
  3. When running a report for a student it is recommended to always go to the Add a New Value tab to generate a report with the most up to date information (if running a report for the first time will not be able to use the Find an Existing Value tab). Once on the Add a New Value tab - in the ID field enter the student's EmplID*, enter the Report Type as GRADV, and click Add. Note that this is the SIS EmplID, not the Campus ID, and it can be found by looking at the student's record in the Records and Enrollment module of SIS or using the magnifying glass to open an advanced search window.
    1. Request Advisement Page with arrow pointing to the Add a New Value tab
    2. Add New Value tab with arrows
  4. Click Process Request.
    1. Advisement Report Request page with arrow pointing to Process Request button
  5. The following screen should then be displayed.  This provides general information that explains what GSTS is, and includes a disclaimer for users that course exceptions and prior coursework may not be displayed in the report.
    1. GSTS disclaimer box
  6. Once a report has been requested for a student you can use the Find an Existing Value tab to search for the report.   In the ID field enter the student's EmplID*, enter the Report Type as GRADV, and click SearchHowever, it is recommended that you use the Add a New Value tab to generate a new report each time and ensure you are looking at the most up to date information.
    1. Find an Existing Value page with arrows


Note that reports will automatically run nightly.

KeywordsGraduate Student Tracking System GSTS gsts graduate student tracking system Academic Advisement Report academic advisement report coordinators   Doc ID94819
OwnerLorena K.GroupGraduate School
Created2019-10-04 08:32:39Updated2024-01-30 14:02:50
SitesGraduate School
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