COVID-19 Guidance on Processing Prelim and Degree Warrants

The Graduate School is providing additional options for submitting warrant forms after completion of dissertation and thesis defenses, as well as preliminary exams, to help graduate students and programs fulfill the requirement virtually. The following instructions are a temporary solution, with a long-term, fully electronic solution coming soon.

  1. Graduate program coordinators may obtain warrants in electronic form in a variety of ways, including saving them as PDFs from the email notification which indicates that the warrant request has been approved. If the warrant is in printed form, coordinators can convert it into electronic format by either scanning the document or by taking a picture using a mobile device.
  2. After the dissertation defense (or optional master’s defense), the warrant electronic file should be circulated among committee members to collect signatures on a single PDF. Committee members can paste their signatures into the electronic file, or use the Fill and Sign function in Adobe Acrobat or Reader (if the warrant is in PDF). File sharing solutions may include Box or Google Drive, or simply emailing the form to members.
  3. Finally, after signatures have been collected, graduate program coordinators should do the following.

Preliminary exam warrants (Updated March 1, 2021):

Coordinators should upload signed prelim warrants to the Grad Portal.

  • In the Grad Portal, under Data, click on Enrollment (not Warrants)
  • Enter the campus ID.
  • If needed, select the Program and term. 
  • Click on the student’s name.
  • In the Warrants section, find the warrant type you need, look to the right and click on the three dots under Document. 
  • Select Upload Warrant Document and upload the signed and completed prelim warrant.

Master’s degree completion: Upload the signed PDF warrants at the Grad Portal.

Doctoral degree completion: students upload PDFs to the ETD site themselves when they submit their dissertation.

Keywords:COVID-19 - Processing Prelim and Degree Warrants   Doc ID:99144
Owner:Alissa E.Group:Graduate School
Created:2020-03-19 16:09 CDTUpdated:2021-04-21 14:19 CDT
Sites:Graduate School
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