COVID-19 Paper Grade Changes

Since the information the university needs to process a grade change, as well as the grade information itself, are protected data elements under FERPA, the Graduate School and the Office of the Registrar have devised a practice to get us through COVID-19 and will revisit the need to create a more robust electronic process once past the crisis.

A reminder that most grade changes should be initiated by instructors using the Faculty Center Grade Roster.  The Grade Change Report Request PDF should only be submitted by an instructor if: a) the student for whom they are submitting a grade does not exist in the class grade roster in SIS; or, b) if the grade that they want to submit is not available to be assigned to the student in the grade roster; or, c) if the instructor is trying to submit a grade for a single student enrolled in 790, 890 or 990 for Spring 2020.  If a Grade Change Report Request PDF is needed:


  1. Fill all required fields of the  Grade Change Report Request PDF.  If possible, route the attached form around using Box once student data and/or grades have been entered.  Please note that though Adobe makes it look like you can “submit” this form, you cannot actually do so.
  2. Save the form by inserting the student’s last name, first initial into the document title (e.g. BADGER,B_COVID-19 Grade Change Report Request_distributed.pdf) and route to Meleah Cue to sign for the Dean’s Office via the Box folder Paper Grade Change Report Requests. You will need to select "Join Folder" in the upper right hand corner the first time you access the folder. 
  3. If the request is urgent, please email Meleah Cue with the subject line of “Urgent Grade Change Request” and indicate that a grade change request report form for <student’s last name, first initial> has been routed to her for approval. 

Once Meleah has approved the Grade Change Report Request, she will upload it to the Office of the Registrar (RO) COVID-19 Grade Change Report Requests Box folder for processing.  Any urgency conveyed to her will be shared with the RO so that they can expedite processing on their end.

Please contact with any questions about this process.

Keywords:COVID-19 COVID paper grade change form process operations   Doc ID:99382
Owner:Meleah C.Group:Graduate School
Created:2020-03-24 12:46 CSTUpdated:2020-08-20 12:55 CST
Sites:Graduate School
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