Overview

Instructors must use Faculty Center to submit final grades and grade changes by the applicable grading deadlines. Until instructors complete grades and mark them as "Submit to Registrar," they will not be posted to student records and the Office of the Registrar will not consider them official.

Enter or update student grades according to grade roster type:

• Grade Roster (by grading section)
• Packaged Grade Roster
• XL-MW Grade Roster (Crosslisted-Meets With)

Important: The grade roster icons will not appear until grade rosters are created. Rosters are created several days prior to the last class day for the general 15-week session; for modular sessions, grade rosters will be available the Thursday before the session end date.

Alternative Methods

If you would prefer not to directly enter grades into Faculty Center, you can use the Export and Import feature to enter grades in an Excel spreadsheet and upload it to Faculty Center. For more information, see Faculty Center - Export and Import Grades.

You can also transfer grades from Canvas to the Faculty Center using the "Faculty Center Grade Prep" tool. For more information, see Canvas - Faculty Center Grade Prep Tool and Final Grade Preparation [UW-Madison].

Support

Some instructors will not have the required security settings that allow grade changes. If grading access needs to be adjusted, contact your departmental timetable representative.

For grading assistance, contact the Office of the Registrar by email registrar@em.wisc.edu or call 608-262-3811.

For a list of valid grades, visit the Office of the Registrar's website.

Step-by-Step

1. Log in to MyUW, then select the Faculty Center tile.
   
   
   
   
2. The main page will display your schedule for the current term. To view the schedule for a different term, click the Change Term button.
   
   Tip - under My Teaching Schedule, click “view all” to ensure that you see all of your classes  
   
   
   
   
3. A Grade Roster will display next to each course you are listed as the Instructor of Record. A course can have one to three possible types of grade rosters:
   • Grade Roster (by grading section)
   • Packaged Grade Roster
   • XL-MW Grade Roster (Crosslisted-Meets With)
   
   
   
   

Grade Roster (by grading section)

Grade roster status: Ready for Grading

What this means: Roster Grade fields are editable. You either haven't entered any grades or only saved grades so far.

1. Find the specific student you wish to grade.
2. Enter the grade in the Roster Grade column.
   Tip: To see a list of valid grade entries, click on the magnifying glass, click Look Up, and select the grade.
3. Repeat steps 1-2 for all students.
   Tips:
   • Use [Tab] key to move forward
   • Use [Shift] + [Tab] keys to move backward
4. Click Save occasionally to make sure data is not lost.
5. Click the Submit to Registrar radio button once final grades are entered for every student in the section.
6. Click Save.
7. If you need to enter grades for additional classes, click Return and select another grade roster.
   
   
   
   

Grade roster status: Submit to Registrar

What this means: Roster Grade fields are filled. You have submitted all grades, but they haven't been posted yet (happens overnight).

1. Change grade roster status to Ready for Grading.
2. Find the specific student you wish to grade.
3. Enter the grade in the Roster Grade column.
   Tip: To see a list of valid grade entries, click on the magnifying glass, click Look Up, and select the grade.
4. Repeat steps 1-2 for all students.
   Tips:
   • Use [Tab] key to move forward
   • Use [Shift] + [Tab] keys to move backwards
5. Click Save occasionally to make sure data is not lost.
6. Click the Submit to Registrar radio button once final grades are entered for every student in the section.
7. Click Save.
8. If you need to enter grades for additional classes, click Return and select another grade roster.
   
   
   
   

Grade roster status: Grayed out with message "Final grades have been posted for this roster"

What this means: The grades have been posted by the Office of the Registrar. You cannot make any additional changes to the grade roster.
Use the Request Grade Change button to change grades at this point. For more detailed information, see Faculty Center - Submitting Grade Changes.

Packaged Grade Roster

1. Find the specific student you wish to grade.
2. Enter the grade in the Roster Grade column.
   Tip: To see a list of valid grade entries, click on the magnifying glass, click Look Up, and select the grade.
3. Repeat steps 1-2 for all students.
   Tips:
   • Use [Tab] key to move forward
   • Use [Shift] + [Tab] keys to move backward
4. Click Save occasionally to make sure data is not lost.
5. Click the Submit button once final grades are entered for every student in the section.
6. Click Save.
7. If you need to enter grades for additional classes, click Return and select another grade roster.
   
   
   
   

XL-MW Grade Roster (Crosslisted-Meets With)

1. Find the specific student you wish to grade.
2. Enter the grade in the Roster Grade column.
   Tip: To see a list of valid grade entries, click on the magnifying glass, click Look Up, and select the grade.
3. Repeat steps 1-2 for all students.
   Tips:
   • Use [Tab] key to move forward
   • Use [Shift] + [Tab] keys to move backward
4. Click Save occasionally to make sure data is not lost.
5. Click the Submit button once final grades are entered for every student in the section.
6. Click Save.
7. If you need to enter grades for additional classes, click Return and select another grade roster.