ECMS Knowledgebase ECMS Knowledgebase Glossary

Documents are scanned in batches which are placed into the batches view of Perceptive Content. Once in the batches view, the batches undergo processing which includes separation into individual documents and quality assurance.

A tool integrated into the Imaging Service that can be used to run reports against data; often used to check user/group permissions.

A reusable collection of settings that simplifies entering documents into Perceptive Content imaging software. Captures profiles can set entities such as document keys, device choice, workflow queues, etc.

A licensing mechanism. Every scanner used with ImageNow uses a token; if all tokens are in use, another scanner cannot be configured until one is released.

Additional fields that can be used to describe a document. Custom properties are associated with Doctypes. The number of custom properties is not limited.

A profile that links the scanner device to Perceptive Content. Device profiles are set in scanner profiles.

A special index key that is associated with custom properties.

Values set that define and describe a document. There are seven for campus’ implementation of ImageNow: Drawer, Doctype, and five optionable/customizable keys. Discrete documents cannot have the same value for all of the key(s) otherwise they will be considered the same document and effectively merged.

Documents in ImageNow are stored in drawers; the drawer of a document is a document key with unique properties: user access to view documents in drawers can be limited, views/filters typically focus on a single drawer, and the drawer key for a document is required.

Enterprise Content Management Service. Another name for the DoIT service which makes Perceptive Content available to the UW-Madison campus. Former product name was ImageNow, or "Imaging".

Software that enables you to "print" files into a .TIFF (tagged image file format); for desktop users, the ImageNow Printer will display as a device in the “Devices and Printers,” “Printers and Faxes” area of the Windows’ Control Panel.

A special type of application plan that can interface with Windows programs outside of Perceptive Content and pull information from them. The information can then be mapped to document keys.

A major component of Perceptive Content that allows users with appropriate permissions to manage many aspects of Perceptive Content including drawers, doctypes, application plans, etc.

Perceptive Enterprise Deployment Suite. A service used to deploy updates automatically to Perceptive Content clients connected to the PEDS server.

Perceptive Content, formerly ImageNow, is a Hyland system provided to campus that allows users to enter and store documents. Documents are commonly entered via scanner, but can be “printed” into the system or bulk-imported as well.

The desktop application used to access the Imaging Service at UW-Madison .

Perceptive Experience is an HTML5 web client that can access and view documents in the Imaging System on all operating systems. Unlike WebNow Perceptive Experience does not "look" like the Perceptive Content desktop client. Thus there is "get acquainted" period in learning its use. We have several KnowledgeBase documents about Perceptive Experience:

• Perceptive Experience - Overview and Getting Started 
• Perceptive Experience - Searching for and viewing documents 
• Perceptive Experience - Processing documents in workflow 

A list of data items, commands, etc., stored so as to be retrievable in a definite order.
Workflows are comprised of queues. Documents route through workflow queues until they reach their end destination. Often, in each queue an action is performed (automatically, by a user, or by a script).

A reuseable collection of settings that defines scanner parameters. A scanner profile sets things like DPI (dots per inch) and Simplex (single-side) /Duplex (double-sided) on scans. Scanner profiles are located and set in capture profiles.

A special index key typically used as one of the five customizable document keys. If used, this key will generate a unique string that will belong only to a single document. This field exists to ensure that individual documents stay separate from others and to easily locate/communicate information about a specific document.

Views allow users to search for documents using one or more constraint. Limited to 500 results or less.