What is the OnCore Integration Program?

Historically there were two separate instances of OnCore on the UW-Madison campus:

• Oncology instance run by the UW Carbone Cancer Center
• Non-oncology instance run by the Institute for Clinical and Translational Research (ICTR) for all other departments

In 2022, this project combined the OnCore support teams to provide a centralized resource for all OnCore users.

This project also presented several opportunities to improve clinical trials research through OnCore at UW including:

• Moved to vendor provided infrastructure for system support.
  • We moved the existing Oncology data (over 20 years worth) to a new instance on vendor servers.
• Began hosting Oncology & Non-oncology protocols in a single instance of OnCore.
• After the successful move of the Oncology data, the single instance began hosting new non-oncology protocols.
• Then active non-oncology protocols were migrated into the new single instance.
• Expanded system integrations
  • Health Link - additional features to enhance this connection
  • Regulatory (eBinders) system
  • REDCap for electronic data capture (EDC)
• Centralized reporting for all clinical trials at UW

What changed for OnCore users?

Some of the changes included:

• New OnCore Support Help Desk Portal (JIRA) for both Oncology & Non-Oncology.
• Updated KnowledgeBase (KB) help documentation with combined information.
• Oncology and Non-oncology users entered NEW PROTOCOLS into the new instance after the Oncology data moved to vendor managed infrastructure.
  • Some non-oncology users were logging into two separate systems to access various studies for a short time while the merge was in progress.
  • Non-oncology protocols continuing beyond 12 months were migrated to the new instance.
• Discontinued building OnCore eCRFs and moved electronic data capture to ICTR REDCap.

These changes were rolled out in phases.

For detailed information on what changed for users see documents below:

Changes for Oncology users: Oncology WISC Changes

Changes for Non-oncology users: Non-oncology WISC Changes

Watch a video of our Informational Session on moving Non-oncology from ICTR to WISC OnCore here: https://mediaspace.wisc.edu/media/OnCore+Single+Instance/1_wqztwrra

What did NOT change for OnCore users?

Those items that remained the same include:

• OnCore login was connected to UW NetID and login remained the same
• Quality user support is available for all research staff!