Topics Map > Graduate Assistant Employment > Create a Student Job Requisition

Graduate Assistant - Create a Student Job Requisition

The first step in hiring a Graduate Assistant is creating a Student Job Requisition. This is the equivalent of a job posting.

Instructions for Creating a Student Job Requisition

  1. Review Create a Job for how to create a job.
  2. Log in to the Student Jobs Platform Admin Dashboard.
    • You'll need to log in with your UW-Madison NetID and password.
  3. Create a new student job requisition following the instructions from the Student Jobs Platform training video and materials. 
  4. Complete the ASU-specific instructions below.
  5. Save and submit the student job for approval.
  6. Once you have been notified of all approvals via email you will continue with the next step of Posting the Job. 

ASU-Specific Instructions

The following fields on the student job requisition have ASU-specific requirements. Please review each for guidance on what needs to be inputted to create a job post for a Student Hourly Employee.

Template:

  • Select “Graduate Assistants (PA, TA, RA, Fellowship) if you are seeking to fill a Graduate Student position
  • Select “Student Help” if you are seeking to fill a Student Hourly employee position
  • Do not use the other options
Division

  • Find and select your your division from the drop down menu.

Department

  • Find and select your department from the drop down menu.This field is required.
  • Most hiring managers are time approvers for their students and should select the same department ID as their appointment for their student.
  • Contact asu.hr@ohr.wisc.edu if you are unsure which department to select. 

Campus Location

  • Use the search function to find your location
  • If you are unable to find your location, please create a new site name following the linked PDF instructions here:
Job Type
  • If the student hourly position will be working in a location that is not on the UW-Madison campus, select "UW Student Jobs-Non Madison Location"
Job Type - Non Madison Location

Posting Location (Posting Details)

  • This field will be auto-populated with "UW-Madison".
  • Do not change this field.

Qualifications (For Criminal Background Checks)

  • If the student position is considered a Position of Trust they must successfully complete a criminal background check (CBC) before an offer of employment is accepted.
  • If you need a CBC for your student, please enter "Employment will require a criminal background check" into the Qualifications section of the job posting.
  • If you are unsure if a position requires a background check, consult with ASU.

Select Applicant Form

  • Select "UW Accelerated Application (Personal Information Only)" if you already have identified the individual(s) you want to hire.
  • Select any of "UW General Application" options if you plan to conduct an open recruitment.

HR Divisional Rep

  • This is a required field to hire a student with ASU.
  • Enter "asu.hr@ohr.wisc.edu" into HR Divisional Rep Field. Click the magnifying glass if you prefer to search.
ASU HR Divisional Rep Field

Approval Process (Required)

  • Follow the approval process assigned to your division:

    AIMS, ATP, CC&MS, ODMAS, OHR, and VCFA

    • Select “Double Divisional Approval” for the Approval Process
    • Hiring Manager Field: You can list your name
    • 1st Divisional Approval Field: Type the of the Director of your Program/functional area and click the magnifying glass to search. Contact asu.hr@ohr.wisc.edu if you have questions on this field.
    • 2nd Divisional Approval Field: Type asu.hr@ohr.wisc.edu and click the magnifying glass to search. Asu.hr@ohr.wsc.edu should always be listed in the final divisional approval field.
    • Student Employment Admin Team Field: The student.employment@finaid.wisc.edu email address will automatically populate as the fourth and final approval. DO NOT REMOVE. The Student Employment Admin Team will always need to be the final approver.
    Approval Process: Put your name in the hiring manager field, put the name of your Program Director as the first divisional approver and put asu.hr@ohr.wisc.edu as the second divisional approver.
    The student.employment@finaid.wisc.edu must not be removed as the field that populates in final the Student Employment Office approval fiel

    Division of Diversity, Equity, and Educational Achievement (DDEEA)

    • Select “Triple Divisional Approval” for the Approval Process
    • Hiring Manager Field: You can list your name
    • 1st Divisional Approval Field: Type the name of the Director of your Program/functional area and click the magnifying glass to search. Contact asu.hr@ohr.wisc.edu if you have questions on this field.
    • 2nd Divisonal Approval Field: Type the name of Kat Muschlewski and click the magnifying glass to search.
    • 3rd Divisional Approval Field: Type asu.hr@ohr.wisc.edu and click the magnifying glass to search. Asu.hr@ohr.wisc.edu should always be listed in the final divisional approval field.
    • The Student Employment Admin Team (student.employment@finaid.wisc.edu) will automatically appear as the fifth and final approval. DO NOT REMOVE. The Student Employment Admin will always needs to be the final approver. .
    • Approval Process: Put asu.hr@ohr.wisc.edu in the third divisional approver field. The student.employment@finaid.wisc.edu must not be removed as the field that populates in final the Student Employment Office approval field

Submit for Approvals (Required)

To initiate the approval process, you must select "Submit" or "Submit & Exit"

Select Submit or Submit and Exit to start the approval process

You will receive an automatic email when your job is approved and posted to UW Student Jobs


Keywords:
Graduate-Assistant, Graduate-Student 
Doc ID:
103209
Owned by:
Anne Y. in Administrative Services Unit
Created:
2020-06-19
Updated:
2024-05-09
Sites:
Administrative Services Unit
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