ECMS - What are Document Keys in Perceptive Content?
If you need more than the seven standard document keys to describe a document in Perceptive Content, you can use Custom Properties. Custom Properties allow you to store unlimited data.
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Perceptive Content (formerly known as ImageNow) assigns document keys (also called index keys) to store, secure, and retrieve documents.
There are seven standard document keys in Perceptive Content:
- Drawer
- Folder
- Tab
- Field 3
- Field 4
- Field 5
- Document Type
The Drawer document key provides the highest level within the document key structure, and it is often defined as a department or function, such as Accounts Payable, Human Resources or Financial Aid. Perceptive Content allows you to restrict individual and group access to documents by Drawer, Document Type or both. You can customize these document keys to fit your business needs.
The graphic below shows an example of a typical document key structure:
| Document Key Level | Example Configuration | Example Value |
|---|---|---|
| Drawer | Drawer | Accounts Payable |
| Field 1 | Vendor ID | 12345 |
| Field 2 | Document ID | 4341 |
| Field 3 | Vendor Name | Acme Corp. |
| Field 4 | Control Number | 3335 |
| Field 5 | Status | Paid |
| Type | Document Type | Invoice |
| Sector | Custom Property Value |
|---|---|
| Human Resources | Telephone Number, Job Position |
| Higher Education | Entrance Exam Results, GPA |
| Accounting | Tax ID, Invoice Amount |
| Health Care | Insurance, Policy Number |