Topics Map > Features and Functionality
Topics Map > Frequently Asked Questions > Basics
Office 365 - What features are included in Office 365?
Office 365 includes a number of online services with which many campus students and employees are already familiar with. Note: Microsoft continues to add new features/applications to Office 365. Due to resource limitations, certain features/applications are currently not activated. If there is a feature or application change request, please submit this to our advisory so it can be properly vetted and prioritized.
Office 365 desktop apps for Windows/MacOS
The full-fledged version of Office, always up to date. On Windows, download and install Word, Excel, PowerPoint, Access, Publisher, Outlook, and OneDrive for Business. On Mac, download and install Word, Excel, PowerPoint, Outlook. Learn more.
OneNote 365 desktop app
Microsoft OneNote is your digital notebook for capturing and organizing everything across your devices. Jot down your ideas, keep track of classroom and meeting notes, clip from the web, or make a to-do list, as well as draw and sketch your ideas. Learn more. Important: OneNote will no longer be included within Office 365 suite and instead will be a standalone application - Learn more.
Also bundled with Office Online, with OneNote Online, you can use your web browser to create, open, view, edit, format, and share the OneNote notebooks that you store on OneDrive for Business. For basic tasks related to OneNote Online, view Microsoft support documentation.
Office Apps for iOS and Android
Word, Excel, PowerPoint, and OneNote apps that link to your UW-Madison Office 365 account are now available for these devices. The apps allow you read, create, and edit Office files. Download the apps from the App Store or Google Play.
Formerly known as “Office Web Apps,” this is a browser-based version of Microsoft Office that includes Word, Excel, PowerPoint and OneNote. Office Online can be a great alternative to installing the desktop version of Microsoft Office, or it can be used when you are away from your primary computer. To access Office Online: 1) log in to Outlook on the web, 2) click on the app launcher, and 3) select “Word Online,” “Excel Online,” “PowerPoint Online,” or “OneNote Online.”
OneDrive for Business
This cloud storage and file sharing application– previously called “SkyDrive” – will be accessible via Outlook on the web or the OneDrive for Business desktop application. It allows users to upload files to the cloud, then either share with contacts or keep them private. Learn more.
An Office 365 Group is shared workspace for email, conversations, files, and events. It includes an Inbox, Calendar, and OneDrive for Business storage. All groups are public by default to make joining a group easier. For a quick overview of groups, watch this video. Additional information about groups can be found in this document.
An Office 365 Security Group is a collection of two or more people that appears in your organization’s address book. It can be used to distribute messages to a group of users, or to grant access permissions to NetID, Service, or Resource accounts. Learn more.
Also bundled with Office Online, Class Notebook is a collaborative addition to OneNote, Microsoft’s note taking product. More information about Class Notebook can be found here. The Learn@UW team and others will be evaluating whether Class Notebook can be used alongside other teaching and learning products on campus, including Learn@UW and Moodle. There is no recommendation for its use at this time. Learn more.
Connectors - connect apps to your groups
Connectors are online apps, tools, and services, such as Twitter, Trello, or RSS, that you probably use every day to connect and collaborate, stay on top of current events, track projects, and so on. They're integrated with Office 365 Groups and take just minutes to hook up. Learn more.
Cortana Briefing email
The Briefing email helps you stay in control of your calendar and be intentional about your day. Within the first two hours of your workday (as set up in Outlook), you’ll get an email about any relevant items to help you better prepare for the day ahead. Learn more.
Use Delve to manage your Office 365 profile, and to discover and organize the information that's likely to be most interesting to you right now - across Office 365. Learn more.
Dynamics 365 is the next generation of intelligent business applications in the cloud. Dynamics 365 unifies CRM (Customer relationship management) and ERP (Enterprise resource planning) capabilities by delivering new purpose-built applications to help manage specific business functions, including Dynamics 365 for Sales, Dynamics 365 for Customer Service, Dynamics 365 for Field Service, Dynamics 365 for Project Service Automation and Dynamics 365 for Operations.
*NOTE: An additional license must be purchased to use this application. Learn more.
Create automated workflows between your favorite apps and services to get notifications, synchronize files, collect data, and more. Flow allows you to react to an event in one service (such as SharePoint online) and do something with the data from that event in another (such as Twitter). Learn more.
Focused Inbox helps you focus on the emails that matter most to you. It separates your inbox into two tabs—Focused and Other. Your most important emails are on the Focused tab while the rest remain easily accessible—but out of the way—on the Other tab. You’ll be informed about email flowing to Other, and you can switch between tabs at any time to take a quick look. Learn more.
Forms allows users to create quizzes, surveys, questionnaires, registrations and more. Forms authors can invite others to complete forms via a link and Forms are embeddable in Sway and 3rd party portals. Authors can view results in real-time via built-in analytics and data can be easily exported to Excel for additional analysis. Teachers can create quizzes, including defining the right answers and students get real-time feedback. Learn more.
Office 365 Groups is a powerful and productive platform that brings together conversations and calendar from Outlook, information and files from SharePoint, tasks from Planner, and a shared OneNote notebook into a single collaboration space for your team. All new and existing Office 365 Groups get a team site. Group Sites allow you to work together on projects and help keep related documents, notes, tasks, and conversations organized together. Group & Sites.
Microsoft Kaizala is a phone-number based, simple, and secure mobile chat app that enables you to connect and coordinate work across your network – your organization, vendors, partners, suppliers, and customers. Learn More.
MyAnalytics helps you find opportunities to build better habits and get back in control of your time. It provides insights into two of the key factors in personal productivity: how people spend their time and who they spend it with. Learn more.
Planner helps teams organize their work, with the ability to create new plans, organize and assign tasks, set due dates and update status. Planner’s visual dashboards and email notifications help keep everyone informed on the overall progress of their initiative. Learn more.
* NOTE: The 3rd party iPlanner Outlook Add-in created by a company called iGlobe in Denmark is not being considered for further evaluation due to security and privacy concerns.
PowerApps are a "no code" way to develop forms for viewing and editing your data. Learn more.
SharePoint team site
A SharePoint team site connects you and your team to the content, information, and apps you rely on every day. For example, you can use a team site to store and collaborate on files or to create and manage lists of information. On a team site home page, you can view links to important team files, apps, and web pages and see recent site activity in the activity feed. Learn More.
Important: Microsoft is changing the storage for new Teams meeting recordings to be stored on, and served from, OneDrive and SharePoint (ODSP) - instead of Microsoft Stream (Classic). Customers are able to opt in, opt out, or take no action with regard to these changes. Learn more.
Stream is a new business video service that makes it easier to access and discover video content inside your organization. Microsoft Stream builds upon the learnings and success of Office 365 Video, and over time the two experiences will converge, making Stream the de facto video experience in Office 365. Learn more.
Sway is a presentation app that allows you to create and share interactive reports, presentations, newsletters, personal stories, and more. Learn more.
Teams is a chat-based workspace in Office 365. Microsoft Teams is an entirely new experience that brings together people, conversations and content--along with the tools that teams need--so they can easily collaborate to achieve more. Before creating a team, users should first create a Group to link to the Team. This will ensure the proper Office 365 tools available are linked to the Team correctly. Learn More.
To-Do helps you manage, prioritize, and complete the most important things you need to achieve every day. Learn More.
Microsoft Whiteboard is a freeform, digital canvas where people, content, and ideas come together. You can use Whiteboard for collaborating with your team to accomplish many activities — whether your team is in the same place or in multiple locations. Team members can work collaboratively using their own devices. Learn More.
Yammer is a private social network that helps you get connected to the right people, share information across teams, and organize around projects. Only your coworkers can join, so your communications on Yammer are secure and visible only to people within your organization. Learn more.
Features/applications pending evaluation/licensing/further development
Bookings gives you a fast, easy alternative to time-consuming, frustrating phone-scheduling. An easy-to-set-up, customizable webpage lets your customers find available times and book appointments 24/7. You get a private calendar for managing your schedule and automatic confirmations and reminders that save time. Learn more.
Classroom is your homepage for managing all of your classes. Organize multiple class sections, create and grade assignments, collaborate with other teachers in Professional Learning Communities (PLCs), and provide feedback to students. Learn more.
PowerBI (managed by the Chief Data Officer)
Power BI is not available for general use in our Office 365 tenant. Individuals are encouraged to use the tools managed by the office of the Chief Data Officer for their reporting and analytics needs. Power BI is a collection of online services and features that enables you to find and visualize data, share discoveries, and collaborate in intuitive new ways. Learn more.
Project Online is a flexible online solution for project portfolio management (PPM) and everyday work. Delivered through Office 365, Project Online enables organizations to get started, prioritize project portfolio investments and deliver the intended business value—from virtually anywhere on nearly any device. To be clear, Project Online is NOT a web-based version of Pro Plus. Learn more.
SharePoint Online allows users to create websites. You can use it as a secure place to store, organize, share, and access information from almost any device. All you need is a web browser, such as Internet Explorer, Chrome, or Firefox. Get started with SharePoint.
Note: Staffhub was retired on December 31, 2019.
Bundled with Office Online, Office 365 Video enables uploading, storage and access. The Learn@UW team will be evaluating how Video compares with Kaltura and other tools already offered to the campus. They will make recommendations about its use at a later date. Learn more.
Visio Online is a new way to view and share Visio drawings on the web. You first upload a .vsdx file to the cloud on either OneDrive for Business or SharePoint Online. Then people can view the file in a web browser, even if they don’t have Visio installed.