Student Hires who are Foreign Nationals
Steps in hiring process specific to employees who are not US citizens
Students who are New-to-Campus Hires: If a student has indicated they are NOT a US Citizen on the W4. They need to be told they should expect an e-mail from GLACIER Online Tax Compliance System once their paperwork is process by UW-Madison's human resources department. The GLACIER e-mail could be sent up to two weeks after their paperwork is submitted to CFYE. Students should check their Junk and SPAM folders for these e-mail.
GLACIER registration is required for foreign national employees, and registration will ensure employee will be taxed correctly based on any treaties that exist between their country and the US.
Students who Have or Had a Campus Job: Non-US citizens should be reminded to login to their GLACIER account and update their information with their CFYE job information.
The e-mails from GLACIER are very detailed and need to be thoroughly read and the steps followed.
Sample e-mails are linked in the See-Also documents section.