ECMS - User and administrator accounts and requirements

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Account request procedure and requirements

• All manual account requests must be made by a Data Approver via the JIRA process for ImageNow (see KB-41763)
• In addition to the information required for account creation listed in KB-41763, a requested user must have a valid appointment at the requesting institution at the time of the account request. If the user loses their appointment, their account will be deactivated. They may request re-activation once their appointment is renewed or if they obtain a new appointment. If an Imaging account is needed for someone without a paid position in the requesting institution, a zero-dollar appointment will need to be secured for that person. 
• Imaging user accounts will need specific groups provisioned for access depending on what institution provisioned their appointment, see KB-117339.
• Most Imaging user account requests require a completed end-user compliance form available at KB-78768.
• Normal user account requests (including optional privileges) must be approved by the business unit’s data custodian.
• Administrator account requests must also be approved by the Imaging Team.

User accounts

User account privileges vary and are determined by the custodian of the data who created your account request. User accounts in the Imaging system are used to process documents in workflow and batches, scan and link documents, search and view documents.

Naming format for user accounts (see Login to Perceptive Content Desktop Client)

• UW-Madison and UW-Extension user accounts:
• Username: netid@wisc.edu
• Password: netid password
• UW-Milwaukee user accounts:
• Username: pantherid@uwm.edu
• Password: pantherid password

Optional privileges for user accounts

• Members of the Z_departmental_Global_Limited group can create and edit the following, if the user has additionally the express "Manage" privilege for the object or has created the object:
• Application plans (see Perceptive Content Fundamentals - Application Plans)
• Annotations (see Perceptive Content Fundamentals - Annotations)
• Capture profiles (see Perceptive Content Fundamentals - Capture Profiles)
• Document views (see Perceptive Content Fundamentals - Views)
• Workflow Manager privileges (see Perceptive Content Fundamentals - What is a Workflow Process?)
• Process privilege granted to specific workspaces: create, edit and configure workflow queues in the specific workspace
• Business Insight (BI) (see Business Insight Use)
• Access to run BI reports created for departmental admins

Administrator accounts

Administrator accounts are used to create and administer workflow queues, application plans, views and annotations in the Imaging system. Administrators also add/remove users/groups to workflow queues, and create or administer document types and custom properties.

Naming format for administrator accounts

• UW-Madison and UW-Extension admins:
• Username: netid
• Password: netid password
• UW-Milwaukee admin:
• Username: pantherid-a@uwm.edu
• Password: pantherid-a password

Administrator accounts cannot

• Log in to Perceptive Experience (see Perceptive Experience - Overview and Getting Started)
• Create or view documents.