In this Doc

• Directory Information
• Contact Information Format
• How to Edit Contact Information 
• Editing Window

Directory Information

This is an umbrella term for the information in the Contact Information box on the right side of a Guide page under the navigational menu (red box in image). 

Contact Information Format

The first section of the contact information pertains to the program:

• Program name
• School/College of program
• Program name and level
• Contact email

Next, programs may list applicable staff information such as:

• Director of graduate studies
• Program coordinator 

The program may also include:

• Program handbook link
• Faculty contact page

The last entry must always be the Graduate School's website. Links must be simple URLs.

How to Edit Contact Information 

1. Locate your program's page(s) in the Guide editing environment.
2. Click Edit Page in the upper left-hand corner of the screen to open the edit toolbar.
3. Click on Contact List in the edit toolbar (you may need to use the small blue arrows to toggle left and right on the bar).
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4. This opens a new window.
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5. To edit the first row of the Contact Information box, click the field at the bottom that starts with "Label".
6. To edit all the other rows of the Contact Information box, click on the name in the little window at the top of the pop-up (next to the Move Up and Move Down buttons).
7. Programs in the School of Medicine and Public Health (SMPH) are required to list their Grievance Advisor; do not delete this.
8. Click "OK" when you are done to save the changes.

Editing Window

Every semester, a new version of Guide is "published", taking the place of the preceding version. Edits made in the new version of Guide publish the following academic year on June 1. During the edit window, edits to directory information must be made in the existing (live) Guide and the new Guide that publishes on June 1.

The following deadlines should be kept in mind when making edits:

• November 1 - February 1: make changes in the Guide editing environment
• February 2 - October 31: send changes to Registrar's Office (guideeditor@office365.wisc.edu