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Recommend Applicant(s) for Admission (G60)

This document goes over the steps of how to recommend applicant(s) for admission to the Graduate School in Slate. There are two methods: (1) recommending applicants one at a time, or (2) in bulk using Classify.

Recommend an Individual Applicant for Admission

  1. Navigate to the applicant's application (Search for an applicant or application KB document)
  2. Add the application to your Queue by selecting the Add to Queue button in the bottom left of your screen
    • Note: if you are sure you are going to recommend this applicant for admission, you may wish to notify the applicant via email at this point. To do so, select the applicant's name in the top left hand corner of the screen, and then select the email address. This will open up an email message screen, where you can write an email to the applicant without leaving this screen.
  3. Select the Review Form / Send to Bin button on the bottom right part of the screen
    Screenshot highlighting the Review Form / Send to Bin button in bottom right of screen

  4. In the Next Bin drop down, select Decision - (G60) Recommend Admission
    Screenshot of the drop-down with G60 selected

  5. Select the Send button, effectively recommending the applicant for admission. After 5-15 minutes, this applicant will be sent onto the Graduate School Review Workflow to be reviewed. (Track Your Applicant's Progress Using Homepage Queries KB Document)

Recommend Multiple Applicants for Admission using Classify

To recommend multiple applicants at a time, you will need to use a tool in the Reader called Classify.

Classify is a powerful feature that should be used with caution, and for this reason is an ability reserved only for Graduate Coordinators. Classify has the potential to move all of your applications to any bin in your Review Workflow, including the Deny (Department, G90) bin, which could erroneously deny a bunch of applicants all at once. That said, it is also a very useful tool that has some safeguards in place to make sure you know exactly to which bins the applications are headed before you send them there. So, if used carefully and deliberately, it can save you and your program a lot of time.

Step 1: Navigate to Classify in the Reader

In the left-side menu of tabs, select Classify, as shown in screenshot below.

Screenshot of Reader and where to find Classify in the left-hand navigation clumn

Step 2: Set the pending bin and select the applicants you wish to move to that bin

Set the pending bin to Decision - (G60) Recommend Admission using the drop down menu on the right side, highlighted in the screenshot below. Then select the applications you wish to move to that bin. Each application you click on will be highlighted in dark blue, as shown in the screenshot below.

Screenshot of setting the pending bin to Decision - (G60)

Step 3: Select Update

Once you've highlighted all the applications you wish to send to your selected bin, click the Update button. This will add the desired bin name to the Pending Bin column and deselect all of the applications, as highlighted in the screenshot below.

Screenshto showing six applicants' pending bins set to G60

Step 4: Select the group of applications you wish to actually move to the bin noted in the Pending Bin column

Once again, select the applications you wish to move to their pending bin, Decision - (G60) Recommend Admission. Please note that you do not need to select all of applications with a pending bin. In the screenshot shown below, you can see that the applicant Ron Weasley has not been selected, even though a pending bin has been selected.

Screenshot of selecting the applicants you wish to move to G60

Step 5: Select Commit Pending and then type in COMMIT

Once you are sure you want to move the select applications to their pending bins, click the Commit Pending button (Step 1 in the screenshot below). This will open a small pop up, asking you to confirm your choice by typing in COMMIT and selecting the OK button (Step 2 in the screenshot below). Please note that you have to type COMMIT in all caps for the action to go through, as shown in the screenshot below.

Screenshot showing that once you select Commit Pending, a pop up screen appears where you type in COMMIT in all capital letters.

Step 6: Review your work

Once you have committed the applications to their pending bin, you will see that the applicants' current bin has changed, as shown for the applicants highlighted in the Current Bin column in the screenshot below. Any applicants that weren't selected will still have whichever Pending Bin was previously selected, as is the case with Ron Weasley's application in the Pending Bin column in the screenshot below.

Screenshot of the results of the exercise, showing that applicants have been moved in bulk to a new bin

Keywordsadmit recommend admission review application applicant classify   Doc ID137225
OwnerEric L.GroupGraduate School
Created2024-05-08 15:13:39Updated2024-05-13 14:23:34
SitesGraduate School
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