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Risk Management - Driver Authorization - Become an Authorized Driver

UW-Madison travel policy requires that every driver be authorized in order to drive any vehicle on UW business.


UW-Madison travel policy requires that every driver be authorized in order to drive any vehicle on UW business.  This applies to fleet vehicles, rentals, and personally owned vehicles.  Extension drivers must be authorized before driving any vehicles on UW business. Travel expense reports for mileage, car rentals, and parking will not be reimbursable if the driver is not authorized prior to travel as outline in 320 Expense Reimbursement Policy.

How to Get Authorized

  1. Go to the Fleet Portal
    1. Login with your UW-Madison NetID and password. 
  2. Follow the step by step instructions with screenshots.
  3. Review the crosswalk  to determine which UW UDDS Code code you will need to select in your Vehicle Use Agreement (VUA).

How to Get Help

Extension-Specific Requirements


  • You will need to select “UW-Madison” for your UW-Campus at the Logon page.

  • You will need to select “UW-Madison” for your UW-Campus in the vehicle use agreement. 

Supervisor Field of Form

  • If the form does not submit with your supervisor name and email, please skip the supervisor email address and resubmit with only the supervisor name. UW-Business Services will clean up supervisor email on the back end. 
  • Your supervisor will be whoever you worked with to complete your performance review.
  • County-Based faculty should list their Area Extension Director in this field.

How to Find your Department ID

  • Go to MyUW – UW-Madison;
  • Go to the Personal Information widget;
  • Find your Department ID Description;


  • Go to MyUW – UW-Madison;
  • Go to Payroll Information;
  • Go to Earning Statements;
  • Select an earning statement;
  • Find your Department;

Keywords:travel, car, driving, fleet   Doc ID:94594
Owner:Nathaniel S.Group:Extension Employee Handbook
Created:2019-09-20 14:05 CDTUpdated:2020-05-05 13:02 CDT
Sites:Extension Employee Handbook
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