If you will be either:

• Converted to faculty or staff immediately upon withdrawal or graduation

OR

• Are already working in an employment position that will not end following your withdrawal/graduation

Then: You will continue to be eligible for the same IT services as when you were a student and do not need to worry about losing access.

Unsure whether your employment position will be active immediately?

• Contact your Human Resources department to verify your appointment start date.

There is a delay between your end date as a student and your start date as an employee:

• Review the recommendations in Leaving the University - What should I do with my data? to ensure that you do not lose any data.

Example:

From: Productivity and Collaborative Solutions
Sent: (Day of the week), (Month) (day of the month), (year), (time)
To: Bucky Badger
Subject: Your access to your UW-Madison email account will end on (date)

Hello Bucky:

Our records show your eligibility for UW-Madison Microsoft 365 has changed as of (date).

You will soon lose access to your bbadger23@wisc.edu email account and all other Microsoft 365 services associated with your @wisc.edu account.

Affected NetID: bbadger23

This is the first notification you are receiving concerning the deactivation of your account.

As of today, there are no changes and you will continue to have access to your UW-Madison Microsoft 365 email account and all associated services until 11/18/2018. On this day, you will lose access to any data that is held within your UW-Madison Microsoft 365 email and all associated services. Any existing automatic replies and email forwards on your account will be removed and all emails sent to you will bounce.

WHAT YOU CAN DO

Before (expiration date), you are encouraged to:

- Backup your personal data and forward any needed emails to another mailbox
- Transfer ownership of shared data to a shared folder/account
- If you have your @wisc.edu account associated with any external accounts (e.g. bank accounts, subscriptions, student loans, healthcare information, social media, etc), please update those services to a non @wisc.edu email 
- Check your affiliation status with your HR department or Registrar's Office if you believe you received this message in error.
Learn how to backup and manage your data here: https://kb.wisc.edu/78565.

NEXT STEPS
You will receive three additional reminders to do all of the above before you lose access.

QUESTIONS
If you have any questions, please contact the DoIT Help Desk at https://it.wisc.edu/help or call (608) 264-4357.

Thank You,

Productivity and Collaborative Solutions (PCS)
Division of Information Technology (DoIT)
University of Wisconsin - Madison