Topics Map > Teaching, Learning & Academic Administration > Short-Term Staff (STS)
Topics Map > HR & Payroll > Short-Term Staff
Topics Map > Teaching, Learning & Academic Administration > Graduate Student Affairs > Graduate Assistantships
L&S Instructional Staffing Options
Departments have several staffing options available to them if their current and permanent instructional staffing are not enough to meet instructional needs. Requests to use the following options depending on its nature might be reviewed by L&S Teaching & Learning Administration, Human Resources and the Budget Office in consultation with the Academic Associate Dean.
Short-Term Staffing
The term “STS” refers to short-term instructional staff. STS may refer to titles like Lecturer, or Lecturer (Student Assistant).
- L&S Short-term Staffing Requests
- Link to request form: Instructional Staffing Request form (form instructions)
- L&S Short-term Staffing Requests
- Contact Cathy Yu in L&S TLA with questions.
- Hire (after approval)
Academic Staff Overloads & Temporary Increases
Staff with active instructional appointments may be assigned additional course(s). Staff with part-time appointments may be temporarily increased. Overloads may be considered if the combined appointment level of the instructor exceeds 100%.
- Request temporary increases and overloads for teaching: Instructional Staffing Request form (Instructions)
- Temporary increases and overloads are typically funded by STS 101 funding.
- Work with your L&S HR Business Partner for ongoing staff.
- Use the 'Instructional Temporary Increase' offer letter template
- Draft an overload (if applicable)
Teaching Assistants
- See Teaching Assistant Appointments in L&S for guidance on TA appointments and workloads.
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The Student Job Center may be used to recruit TAs outside of the home department.
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Campus policy effective Fall '22 permits students enrolled in 131 programs to hold TA/RA/PA positions (including those above 33%) but will not receive the tuition remission that is typically part of the compensation package for a graduate assistantship.
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The Undergraduate Assistant (‘UA-TA’) or Teaching Specialist positions may be used if departments are having difficulty recruiting qualified graduate Teaching Assistants (see below).
- Adjusting the appointment level/workload of an existing TA appointment or adding a TA to a course that has not had TA support previously are available options.
- Request changes related to TAs via the Instructional Staffing Request form (Instructions)
- Contact Lynne Prost with questions.
Undergraduate Assistants (UA-TA) or Teaching Specialist
Undergraduate Assistant (‘UA-TA’, used for current undergraduate students) or Teaching Specialist (an Academic Staff title) perform similar duties to those of a Teaching Assistant and work under the supervision of Faculty or instructional Academic Staff. Departments may seek approval for these positions if they are not able to recruit qualified graduate students.
- Request UA-TAs or Teaching Specialists via the Instructional Staffing Request form (Instructions)
- Contact Lynne Prost with questions.
- Hire (after approval): Work with your L&S HR Business Partner for STS
- Undergraduate Assistants: SA letter templates & instructions
- Teaching Specialists:
- STS Letter templates
- A PVL or PVL waiver will be required if they do not have an active appointment.
L&S Contacts & Notes
Departments are reminded that instructors require active instructional appointments in the campus Human Resources System.
Questions may be sent to Shirin Malekpour, Lynne Prost or Cathy Yu in L&S Teaching & Learning Administration.