Topics Map > Program Proposals
Lumen Program Form: For Administrative Use Section
Series of linked KnowledgeBase documents that includes instructions for accessing and completing the Lumen Program form, start to finish. This document contains information on For Administrative Use section.
Note: All users may view information in this section but only Lumen system administrators may enter or update information.
If there is a character limit on the field it is noted. Fields with drop down values are maintained by the Lumen system administrators using Code Management on the console. Unless otherwise noted, all of the information recorded in this section is entered in SIS and SIS is considered the single source of truth.
Each record in Lumen Programs represents a SIS plan code or subplan code. All approved degree/major, certificate, capstone, honors program, educator certification, doctoral or education minor non degree programs will have a plan code in SIS. All approved named options and tracks (non-degree programs only) will have a subplan code. There are several types of exceptions where a SIS plan or subplan code exists but is not represented by a separate Lumen Programs record and instead is noted in a field within the Lumen Programs record for another plan or subplan code. These exceptions include:
- Additional majors (plan code starts with MAJ, MMAJ, DMAJ) - They are recorded in the Lumen Program record for the full degree granting plan code. When the Type of Program is Degree/Major, the form includes the question "Will this be offered as an additional major as well?". When this is answered "Yes" the program will be offered as an additional major. see SIS code for additional major
- Intended majors (plan descr starts with Intended:) - When the Type of Program is Degree/Major and the audience is Undergraduate, the form includes the question, "Will students be declared in an intended major while completing the admission requirements?" When this is answered "Yes" the program will have an intended major plan code associated with it. See SIS code for intended major
- L&S BS plan codes (they are recorded in the L&S BA Lumen Program record). L&S BA/BS degree/majors have identical major requirements (the two differ in degree requirements). The BA plan code will be the 'main' plan for the Lumen Program record but information specific to the BS plan code will be entered in the form as well.
- SCrt plan codes (they are recorded on the UCrt Lumen Program record). Some undergraduate certificates may be completed by students in the Special (USPC) career. See SIS code for special student certificate
- MCrt, LCrt, PCrt, VCrt – They are recorded on the GCrt Lumen Program record (all will have the same plan group number). Since students in Law, Medicine, Vet Medicine, Pharmacy are in separate careers in SIS, program and plan codes specific to each career are needed for grad/professional certificates. The graduate plan code for the certificate (starts with GCRT) is the 'main' code for the Lumen Program record but information specific to the plan codes for the other careers will be entered in the form as well. See other plan codes associated with this program
- Plan level honors where there are multiple SIS program codes for the school or college’s honors program. For plan level honors programs where there is more than one program code for the undergraduate degree/majors offered by the school or college, a program/plan code combination for each program code is needed in order to be able to declare all potential students in that school/college in the honors program.
- Subplan codes that represent honors in the major do not have separate Lumen Program records, this information is recorded as part of the Lumen Program record for the degree granting degree/major. See SIS code for honors in the major
Admin Notes
Used to explain unusual things that apply to the program when there is no other place on the form to note it. Information entered here is retained as a part of the record for the program (they are not specific to an individual proposal for this program). Not entered in SIS.
Guide URL:
The url that will be used in Guide. The naming convention follows the approved ACPRAC guidelines. See guidelines.
Effective date
The term for which the new program or program changes in the proposal take effect. It will always be for a term in the future and is based on the "If approved, what term should the proposed change be effective?" question as well as governance and publication deadlines. If SIS data is entered or updated as a result of this proposal, this is the effective date that is used. This is a required field for all proposals. Assigned by DAPIR once a proposal has completed the governance approval process.
Effective Guide Edition
The effective Guide edition is determined by factors such as when the submitter wants to have the proposed program start or changes go into effect and what is possible based on publication deadlines and campus policy. The values correspond with the academic year (a new Guide edition is published on June 1 each year for the academic year that begins in the fall). Mid-cycle updates work somewhat differently. Changes that are made for a midcycle update need to be noted using the "If approved, what term should the proposed change be effective?" question and noted in the Proposal/Abstract Summary field at the top of a change proposal. It is a required field for all proposals. Assigned by DAPIR once a proposal has completed the governance approval process. Not entered in SIS.
Career
A broad grouping of students related to their degree objectives and admitting office. Used for tuition charges, awarding financial aid, grading scales and other operational functions. In some cases a student may be active in more than one career at the same time, but a student may only be enrolled for classes in one career in a given term. Assigned by DAPIR and the Office of the Registrar (RO).
SIS Program Code
A group of academic plans that share characteristics within an academic group. Academic program code controls administrative functions such as min credits, max credits, tuition rates, academic standing, grading schemes, full-time/part-time standing, financial aid primacy number.
The program code varies based on school/college/career. One or more academic plan that shares characteristics within a school/college/division will have the same program code. Every plan code (degree/major, certificate, educator certification, honors program etc.) other than doctoral minors will have an academic program. The field has a 5 character limit. Assigned by DAPIR and the Office of the Registrar (RO).
SIS Program Code (BS)
This field is only populated when the Lumen Program record for a Letters & Science BA/BS undergraduate plan code. See SIS Program Code.
SIS Short Description
The officially approved short description of the sub/plan code. The field has a 10 character limit. Assigned by DAPIR.
SIS code for additional major
In some circumstances a student may complete more than one major where with the additional major(s) they complete just the requirements associated with the major and not all of the degree requirements. The major requirements are found in the field Guide Requirements tab. Where an additional major has been approved for a degree/major a plan code for the additional major is included in the Lumen Program record for the degree granting program. The code will have the same plan group number as the degree granting plan code (ALS 021 = MAJ 021). Bachelor's additional major codes start with MAJ , master's start with MMAJ, and doctoral additional majors use DMAJ. The plan code for undergraduate additional majors will be created in SIS when the degree granting plan code is created. At the graduate level they are not created in SIS until there is a student who wants to declare the additional major. The field has a 10 character limit. Assigned by DAPIR.
SIS code for intended major
Some undergraduate majors that are limited enrollment may use an intended major code for students who have indicated an intention to apply for the major who are advised by the major program unless their application to the major is unsuccessful. The major program then provides advising and assistance with changing to another, degree granting major. Typically the plan group number is the same as the degree granting plan code with a different alpha prefix (NUR 712 has a related intended major code of PRN 712). The field has a 10 character limit. Assigned by DAPIR.
SIS code for honors in the major
Some undergraduate majors have an optional honors in the major requirements and students who are eligible to declare and complete the honors in the major requirements will have this noted on their transcript. The naming convention is '[major numeric code]HM[degree associated with plan code]' 112HMALS = Biology Honors in the Major in CALS. The field has a 10 character limit. Assigned by DAPIR.
SIS code for honors in the major (BS)
This field is only populated when the program is a Letters & Science BA/BS undergraduate plan code. See SIS code for honors in the major.
SIS code for honors in the major (BMAJ)
Used when the program allows additional majors and has honors in the major. Assigned by DAPIR. See SIS code for honors in the major.
SIS code for special student certificate
Some undergraduate certificates are available to special students. This field will be filled in when the question, "Is this certificate available to University Special (non-degree seeking students)?" is answered "Yes".
Other plan codes associated with this program
If there are additional codes (like graduate/professional certificates or Honors in the Liberal Arts in schools/colleges with multiple program codes), the codes are listed here. All details about the program are the same for all codes associated with it. This is a multi-select field, to add additional rows, click the green plus button in the top right part of the field. To delete, click the red 'x' next to the row to be removed. The codes associated with the professional careers (MCrt, LCrt, PCrt, VCrt ) are created when there is a student in that professional program who wishes to declare the certificate. Assigned by DAPIR.
Plan code (10 character limit)The plan description should be the same as the main plan code, but with a unique career code descriptor at the beginning:LCRT255 v. GCRT255
Plan description (30 character limit)The plan description should be the same as the main plan code, but with a unique career code descriptor at the end. ie:Consumer Health Advocacy LCrt v. Consumer Health Advocacy GCrt
Diploma text and Diploma text 2
These fields contain the text that will appear on the diploma. The fields are directly linked to the degree code (see next item). There are 2 lines and each allows a maximum of 100 characters. Assigned by DAPIR and the Office of the Registrar (RO).
Degree
Code corresponding to the official name of the credential that is awarded upon completion of the plan. The field has an 8 character limit. Assigned by DAPIR and the Office of the Registrar (RO).
Degree (BS)
This field is only populated when the program is a Letters & Science BA/BS undergraduate plan code. See Degree.
Field of Study
The UW-Madison broad disciplinary division to which each plan with a type of MAJ, MIN, CAP, CERT has been assigned for analytic purposes. Assignments are based on divisional assignment of the majority of faculty in the department that oversees the plan. A program can only have a single field of study. Assigned by DAPIR.
- BIO = Biological Sciences
- HUM = Arts and Humanities
- PHY = Physical Sciences
- SOC = Social Sciences
Program Length
The length of time that it is expected a student will take to complete the program, expressed in years. This field is primarily used in the processing of financial aid and reporting to National Student Clearinghouse. Assigned by DAPIR.
- 1 = Certificate
- 4 = Bachelors
- 2 = Masters
- 7 = Doctoral
National Student Clearing House Classification
The code under which each plan is reported to the National Student Clearinghouse. This code is only populated for plan codes when plan type = CAP, CERT and for plans of type MAJ if the plan leads to a degree. Assigned by DAPIR.
- B = Bachelors
- D = Doctoral
- G = Unspecified
- L = Prof
- M = Masters
- T = Post baccalaureate certificate
Plan Group
This is found in characters 5, 6, and 7 of the plan code, ie - ALS 112. Typically the plan codes for the undergraduate, masters and doctoral degrees in a certain discipline will have the same plan group. This is also useful for analytic purposes and grouping plans together. ex. Sociology is 922 and has plan codes BA 922, BS 922, MAJ 922, MS 922L&S, PHD 922ALS etc. Assigned by DAPIR. A common attribute framework (CAF) value in SIS. This is only used for degree/majors.
Education Level
For plans of type MAJ that award degrees, a code indicating the degree level based on federal IPEDS categorization. Assigned by DAPIR.
- B = Bachelors degrees
- D = Research doctoral degrees
- M = Masters Degrees
- P = Clinical Doctorate degrees
Award Category
An easily sortable numeric indicator of the level and type of award granted to a student who completes a given plan code. Assigned by DAPIR. A common attribute framework (CAF) value in SIS.
- 10 = Bachelors
- 30 = Masters
- 35 = Specialist
- 40 = Research Doctorate
- 50 = Clinical Doctorate
- 60 = Other Doctorate
- 70 = Undergraduate Certificate
- 80 = Capstone Certificate
- 90 = Graduate/professional certificate
Enrollment Category
An easily sortable numeric indicator of the level, career, and program of enrollment for students enrolled in the plan code useful for analytic and reporting purposes. Assigned by DAPIR. A common attribute framework (CAF) value in SIS.
- 100 = Undergraduate
- 300 = Master's
- 310 = Master's of Public Health
- 320 = Master's of Physician Assistant Studies
- 400 = Research Doctorate
- 510 = Law
- 520 = Medicine
- 530 = Pharmacy
- 540 = Veterinary Medicine
- 550 = Other Clinical Doctorate
- 600 = Undergraduate certificate
- 700 = Certificate for Non-Degree-seeking students
- 710 = Other Special Student (Non-certificate)
- 800 = Capstone Certificate
- 900 = Graduate Certificate
CIP Code
A six-digit code assigned to plans using the federal Classification of Instructional Programs (CIP) taxonomy. The code assignment is coordinated during the governance process and assigned by the director of DAPIR or their designee. A list of all available CIP codes is found on the NCES website.
STEMOPT
Used for degree/majors (plan type = MAJ) only. Uses the US Department of Homeland Security criteria of STEM for the purposes of the Optional Practical Training Program. Assigned by DAPIR. A common attribute framework (CAF) value in SIS. See KB on assigning CAF values for more information on how this value is determined.
- A Yes/No field. When set to Yes, a value of 1 is entered in SIS.
- Default is null.
An indicator that the program is institutionally defined as STEM (Science, Technology, Engineering, Math) for analytic purposes. The STEM assignment is made when the curriculum is focused on math, statistics, physical science, biological science, natural science, technology, and/or engineering principles. In almost all cases, the CIP code associated with plans that have a value of Y will be in the following areas: 01, 03, 11, 14, 15, 26, 27, and 40. Assigned by DAPIR. A common attribute framework (CAF) value in SIS. See KB on assigning CAF values for more information on how this value is determined.
- A Yes/No field. When set to Yes, a value of 1 is entered in SIS.
- Default is null.
HEALTH
Indicates whether the plan is institutionally defined as a Health program for analytic purposes. in that its focus is on preparing students for work or research in health-related fields. In almost all cases, the CIP code associated with these plans will be in CIP Area 51. Assigned by DAPIR. A common attribute framework (CAF) value in SIS. See KB on assigning CAF values for more information on how this value is determined.
- A Yes/No field. When set to Yes, a value of 1 is entered in SIS.
- Default is null.
NSF STEM
An indicator based on the National Science Foundation Survey of Scientific and Engineering Expenditures criteria.
- A Yes/No field. When set to Yes, a value of 1 is entered in SIS.
- Default is null.
Educational Innovation Program
An indicator, assigned between 2011 and 2017, of whether the plan or any of its subplans is considered to meet the goals of Educational Innovation initiative. Starting in Fall 2011, UW-Madison launched the Educational Innovation initiative and under that initiative approved a series of academic programs that meet the following criteria:
- The program brings in new and additional students and does not compete with existing programs for enrollment; overall enrollment in all other school/college programs remains steady.
- The program is specifically designed to meet the needs of non-traditional audiences; has an applied, practice-oriented curriculum that is self-contained with a clear pathway with few electives or options; is offered in a modality that allows non-traditional audiences to attend (evening, weekend, distance, intensive, or some combination thereof); has a market demand and learning goals that are oriented to market considerations.
- The program is distinctly identifiable in SIS, either as a degree/major, a named option of a degree/major, or as a Capstone certificate.
Assigned by DAPIR. A common attribute framework (CAF) value in SIS. See KB on assigning CAF values for more information on how this value is determined.
- P = entire plan is considered part of the Educational Innovation initiative. A plan with P cannot have children/subplans/named options.
- O = one or more of the subplans associated with this plan is considered part of the Educational Innovation initiative.
Distance Education Program
An indicator of whether the plan or any of its subplans is approved for distance delivery as defined by the Higher Learning Commission where 50% or more of the required courses may be taken as distance-delivered courses where the vast majority of instruction and interaction occurs via electronic communication where instructors and students are physically separated from each other. UW-Madison uses definitions for online/distance-delivered programs that are set by the Higher Learning Commission. As of March 2015, the definition of online/distance-delivered programs is:
- Distance-delivered programs are those certificate or degree programs in which 50% or more of the required courses may be taken as distance-delivered courses.
- Distance-delivered courses are those in which all or the vast majority (typically 75% or more) of the instruction and interaction occurs via electronic communication, correspondence or equivalent mechanisms, with the faculty and students physically separated from each other.
(NOTE: Programs that are predominately student-directed are considered “correspondence programs” and UW-Madison is not approved to offer such programs.)
Assigned by DAPIR. A common attribute framework (CAF) value in SIS.
- P = entire plan is a distance education plan. A plan with P cannot have children/subplans/named options.
- O = one or more of the subplans associated with this plan are approved for distance delivery.
Non Traditional Program
An indicator of whether the plan or any of its subplans meets the institutional criteria for consideration as a non-traditional program, including having an applied, practice-oriented curriculum that is self-contained with a clear pathway with few electives or options; being offered in a modality that allows non-traditional audiences to attend (evening, weekend, distance, intensive, or some combination thereof); having a market demand and learning goals that are oriented to market considerations. Most are offered as master’s level programs, named options in master’s level programs, or as Capstone certificate programs. (Frequently but not always are also distance-delivered, EI, or non-pooled tuition programs. Assigned by DAPIR. A common attribute framework (CAF) value in SIS. See KB on assigning CAF values for more information on how this value is determined.
- P = entire plan is considered a non-traditional plan. A plan with P cannot have children/subplans/named options.
- O = one or more of the subplans associated with this plan meet the criteria for consideration as non-traditional.
Special Plan Type
An indicator of whether the tuition paid by students in the plan or subplan flows to the general tuition pool (pooled tuition) or to the academic entity that owns the plan (non-pooled tuition). If the question “Is this a revenue program field." is answered Yes, the program will have a value in this field. See KB on assigning CAF values for more information on how this value is determined.
- NPP = tuition for the entire plan flows to the academic entity that owns the plan. A plan with NPP cannot have children/subplans/named options.
- NPO = tuition for one or more of the plan's options flows to the academic entity that owns the plan.
CDR certificate category
Indicates the level of the certificate as reported to UW System Administration through the CDR. Assigned by DAPIR.
- 1 = Certificates < 1 year or 30 semester credit hours
- 2 = Post-secondary award, certificate, or diploma of more than 30 credits, less than 60 credits.
- 4 = Post-secondary award, certificate, or diploma of 60 credits or more
Added to UW System Crosswalk
This is a check box, primarily for NEW majors. When the new major code is created in SIS, it also needs to be added into the Institutional Cross-walk for reporting purposes in SIS. The Office of the Registrar will check this box.
Updated 8/30/2022
See Also
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