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Lumen: Deadlines (2020-2021 academic year)
The following deadlines were reviewed and approved through Lumenaries (April meeting) and the Guide Coordinators (May meeting).
| 2020-2021 Lumen/Guide Update Cycle Timeline (for June 1, 2021 publication) | ||
| Deadline | Task | Responsible Party |
| October 19-30, 2020 | Vendor prepares 2021-2022 site; upgrades/updates to software | Leepfrog |
| November 2, 2020 | Editing environment open for Guide Coordinators and Editors. (https://next-guide.wisc.edu/) | Guide Coordinators and Guide Editors |
| November 2-onward | Guide Editor training sessions for new editors | Registrar, Lumen Admin |
| December 18, 2020 | Deadline for completion of non-governed content edits by Guide Editors in distributed schools/colleges | Guide Editors |
| February 26, 2021 | All Lumen Program proposals effective fall 2021 where the program would like the changes in DARS (RO encoding only) by the release of the fall Schedule of Classes must be to the Registrar workflow step. | Departmental Editors, S/C governance, APIR |
| March 5, 2021 | Deadline for submissions of changes to front-matter content. | Lumen Admin |
| March 5, 2021 | Deadline for Guide Coordinators to complete all non-governed content. New programs or programs with changes requiring governance (substantial changes like name changes, restructuring, etc.) should be submitted to the Guide Coordinator team for implementation. | Guide Coordinators |
| March 12, 2021 | Last UCC meeting where course change proposals effective fall 2021 term will be considered. | UCC/APIR |
| April 2, 2021 | All Lumen Programs/Structures proposals effective fall 2021 must be to the APIR Admin step in workflow. | S/C governance |
| April 9, 2021 | All Lumen Programs/Structures proposals effective fall 2021 must be to the Registrar step in workflow. | APIR/GFEC/UAPC |
| April 9, 2021 | Last UCC meeting where new course proposals that would appear in Guide for the June 1 publish will be considered. | UCC/APIR |
| April 15, 2021 | Final UAPC meeting before the June 1 Guide publication. Fall 2021 effective dated proposals approved in May and June will be part of the October mid-cycle update. | UAPC, S/C governance, APIR |
| April 19-May 3, 2021 | Preview mode available for campus partners. | Campus |
| May 4, 2021 | All Lumen Programs/Structures proposals resulting from Preview Mode review must be to the APIR Admin step in Lumen Programs workflow to be included in the June 1 publication. | S/C governance |
| May 7, 2021 | All Lumen Programs/Structures proposals resulting from Preview Mode review must be to the Registrar step in Lumen Programs workflow to be included in the June 1 publication. | APIR/GFEC/UAPC |
| May 10-14, 2021 | RO/DARS updates from preview mode | Registrar/EDU/EGR |
| May 10-31, 2021 | Vendor Prep for June 1 publish - UW Madison unable to make changes in Guide | Leepfrog |
| June 1, 2021 | 2021-2022 Guide published | Registrar/Leepfrog |
| 2020-2021 Lumen/Guide Mid-cycle Timeline | ||
| Deadline | Task | Responsible Party |
| June 18, 2020 | Last day for anything (Lumen Courses/Programs/Structures) to be effective for the Fall 2020 term will be considered | UCC, UAPC, S/C governance, APIR |
| September 17, 2020 | Final UAPC meeting where proposals in Lumen Programs effective for spring 2021 will be considered. | UAPC, S/C governance, APIR |
| September 28, 2020 | All Lumen-Programs/Structures proposals for the October mid-cycle update must be to the APIR Admin step in workflow. | S/C governance |
| October 2, 2020 | All Lumen-Programs/Structures proposals for the October mid-cycle update must be to the Registrar step in workflow. | GFEC, APIR |
| October 9, 2020 | Last UCC meeting where course change proposals effective spring 2021 term will be considered. | S/C governance, UCC/APIR |
| October 16, 2020 | Guide mid-cycle publish, Spring 2021 Schedule of Classes released | Registrar |
| December 11, 2020 | Last UCC meeting where course change proposals effective summer 2021 term will be considered. | S/C governance, UCC/APIR |
| December 18, 2020 | All Lumen Programs/Structures proposals for the January mid-cycle update must be to the APIR Admin workflow step | S/C governance |
| December 22, 2020 | All Lumen Programs/Structures proposals for the January mid-cycle update must be to the Registrar workflow step | UAPC, APIR, GFEC |
| January 6, 2021 | Guide mid-cycle publish | Registrar |