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Lumen: Deadlines (2022-2023 academic year)
| 2022-2023 Lumen/Guide Update Cycle Timeline (for June 1, 2023 publication) | ||
|---|---|---|
| Deadline | Task | Responsible Party |
| October 17-28 | Vendor prepares 2022-2023 site; upgrades/updates to software (CSS update to latest UW-Madison standards). | Leepfrog |
| Nov 1 | Next-guide environment open for Guide Coordinators and/or editors. | Guide Coordinators and Departmental Editors |
| November 1-onward | Guide Editor training sessions for new editors. | Registrar |
| December 2 | Deadline for completion of content edits by Guide editors in distributed schools/colleges. | Departmental Editors |
| February 1 | Deadline for graduate non-governed content to the Graduate School. | School/College Guide Coordinators |
| February 17 | Deadline for course changes effective fall 2023, obsolete waiver requests for consideration of the Feb 24th meeting, | Schools/Colleges |
| February 24 | Last UCC for course changes effective fall 2023; Obsolete course waiver deadline. Obsolete courses not completed by departments are automatically processed (discontinued if not scheduled for summer or fall). | UCC/APIR |
| February 24 | Deadline to submit Lumen Program changes effective fall to the RO for guaranteed DARS encoding (RO encoding only) to coincide with the release of the Schedule of Classes. | Departmental Editors, S/C governance, APIR |
| March 6 | Deadline for revisions to front-matter content to Guide Admin by EOD. | Various |
| March 6 | Deadline for Guide Coords for Non-Governed content to the Registrar by EOD. | School/College Guide Coordinators |
| April 3 | All Program/Structures proposals effective fall due by EOD to APIR Admin; includes Guide "shared content" proposals. | School/College Governance |
| April 3-7 | APIR review of Program/Structures proposals | APIR |
| April 7 | All proposals requiring GFEC review must be to UAPC step of workflow by EOD. | Grad School |
| April 10-14 | APIR/UAPC Program/Structures proposal review | APIR |
| April 10 | Change course draw into Lumen Programs to use only active fall 2023 courses; republish /programadmin/ and retrieve additional red-box report. | Registrar |
| April 10 | Deadline for all Lumen Programs/Structures changes effective fall 2023 to the RO step in workflow by EOD. | APIR |
| April 14 | Last UCC for new courses effective fall 2023 guaranteed to be included in June Guide. | School/College Governance |
| April 17-21 | Registrar/DARS updates. | Registrar |
| April 17 | Run import courses; refresh /programadmin/. | Registrar |
| April 17-21 | Review Program proposals for red-boxes. | Lumen Admin |
| April 20 | Final UAPC ahead of June 1 Guide publication. Fall 2023 effective-dated changes and/or new programs that don't require Board of Regent approval (e.g., certificates and named options) approved at the May and June UAPC meetings can be effective-dated and launched for Fall 2023, but will be part of the October mid-cycle update in Guide (i.e., not June). | UAPC, School/College governance, APIR |
| April 21 | Put all the "books back on the shelf," with exception to ones with red-boxes (unless the courses on on the next UCC agenda and they are new and effective fall 2023). | Lumen Admin |
| April 24-May 5 | Preview Days! | Campus |
| April 24 | Run broken link checker off preview site. | Registrar |
| May 1 | All Program/Structures proposals due to APIR Admin by EOD (Preview). | School/College Governance |
| May 5, 2023 | All Program/Structures proposals requiring GFEC review must be to UAPC step of workflow by EOD (Preview). | Graduate School |
| May 8-12 | APIR/UAPC Program/Structures proposal review (Preview). | APIR |
| May 12, 2023 | All Program/Structures proposals to Registrar (Preview) by EOD. | APIR |
| May 15-19 | Registrar/DARS updates. | Registrar |
| May 22-31 | Vendor Prep for June 1 publish - UW Madison unable to make changes in Guide | Campus |
| June 1, 2023 | 2022-2023 Guide Publish | Registrar/Leepfrog |
| 2022-2023 Lumen/Guide Mid-cycle Timeline | ||
|---|---|---|
| Deadline | Task | Responsible Party |
| June 16 | Last day for anything to be effective fall 2022 (courses or programs). | UCC, UAPC, School/College governance, APIR |
| Sept 15 | Last UAPC for Program changes effective for Spring 2023. | UAPC, School/College governance, APIR |
| Sept 19 | Deadline for all Program proposals to APIR Admin by EOD for mid-cycle update consideration. | School/College Governance |
| Sept 19-23 | APIR Program proposal review. | APIR |
| Sept 23 | Deadline for GFEC to advance Program proposals to UAPC by EOD. | Graduate School |
| Sept 23 | Last UCC for Lumen Courses changes for the Spring 2023 term. | School/College Governance |
| Sept 26-30 | APIR/UAPC review. | APIR |
| October 3-7 | Registrar/DARS updates (mid-cycle). | Registrar |
| Oct 10-14 | Publish to Preview; run broken link checker; finish proposals prior to mid-cycle publish. | Registrar |
| Oct 17 | Mid-cycle publication. | Registrar |
| mid-October (17th?) | Spring 2023 Guide mid-cycle publish, Schedule of Classes. | Registrar |
| November 11 | Last UCC for new courses effective spring 2023. | School/College Governance |
| December 9 | Last UCC for course changes effective summer 2023. | School/College Governance |
| December 12 | Deadline for all Lumen Programs workflow be to the "APIR" workflow step to be included in the January mid-cycle update. | School/College Governance |
| December 15 | Deadline for all Lumen Programs proposals requiring GFEC review be to the "UAPC Approver" workflow step to be included in the January mid-cycle update. | Graduate School |
| December 19 | Deadline for all Lumen Programs workflow be to the "Registrar" workflow step to be included in the January mid-cycle update. | APIR |
| Early January | Summer 2023 Guide mid-cycle publish, Schedule of Classes released. | Registrar |
| Jan 27 | Last UCC for new courses effective summer 2023. | UCC, School/College governance, APIR |