Topics Map > Guide
Topics Map > Course Proposals
Topics Map > Program Proposals
Topics Map > Lumen Overview
Lumen: Deadlines (2023-2024 academic year)
2023-2024 Academic Year Lumen/Guide Update Cycle Timeline for the 2024-2025 Guide Edition
| Deadline | Task | Responsible Party | Content |
|---|---|---|---|
| October 16-27 | Vendor prepares 2024-2025 site; upgrades/updates to software (CSS update to latest UW-Madison standards). | Leepfrog | |
| Nov 1 | Next-guide environment open for Guide Coordinators and/or editors. | Guide Coordinators and Departmental Editors | Non-governed Guide content |
| November 1-onward | Guide Editor training sessions for new editors. | Registrar | |
| December 1 | Deadline for completion of content edits by Guide editors in distributed schools/colleges. | Departmental Editors | Non-governed Guide content |
| February 9 | Deadline for course changes effective fall 2024, obsolete waiver requests for consideration of the Feb 23rd meeting, | Schools/Colleges | Lumen Courses |
| February 23 | Last UCC for course changes effective fall 2024; Obsolete course waiver deadline. Obsolete courses not completed by departments are automatically processed (discontinued if not scheduled for summer or fall). | UCC/DAPIR | Lumen Courses |
| February 23 | Deadline to submit Lumen Program changes effective fall to the RO for guaranteed DARS encoding (RO encoding only) to coincide with the release of the Schedule of Classes. | Departmental Editors, S/C governance, DAPIR | Lumen Programs/DARS |
| March 8 | Deadline for revisions to front-matter content to Guide Admin by EOD. | Various | Non-governed Guide content |
| March 8 | Deadline for Guide Coords for Non-Governed content to the Registrar by EOD. | School/College Guide Coordinators | Non-governed Guide content |
| March 25 | All Program/Structures proposals effective fall due by EOD to DAPIR Admin; includes Guide "shared content" proposals. | School/College Governance | Lumen Programs/Structures |
| March 25 - April 5 | DAPIR review of Program/Structures proposals | DAPIR | Lumen Programs/Structures |
| April 5 | All proposals requiring GFEC review must be to UAPC step of workflow by EOD. | Grad School | Lumen Programs/Structures |
| April 8-12 | DAPIR/UAPC Program/Structures proposal review | DAPIR | Lumen Programs/Structures |
| April 8 | Change course draw into Lumen Programs to use only active fall 2024 courses; republish /programadmin/ and retrieve additional red-box report. | Registrar | |
| April 8 | All new Lumen Programs/Structures effective fall 2024 due to the RO step in workflow by EOD (except for items on the April UAPC agenda). | DAPIR | Lumen Programs/Structures |
| April 12 | Last UCC for new courses effective fall 2024 guaranteed to be included in June Guide. | School/College Governance | Lumen Courses |
| April 15-19 | Registrar/DARS updates. | Registrar | |
| April 15 | Run import courses; refresh /programadmin/. | Registrar | |
| April 5-19 | Review Program proposals for red-boxes. | Lumen Admin | |
| April 18 | Final UAPC ahead of June 1 Guide publication. Fall 2024 effective-dated changes and/or new programs that don't require Board of Regent approval (e.g., certificates and named options) approved at the May and June UAPC meetings can be effective-dated and launched for Fall 2024, but will be part of the October mid-cycle update in Guide (i.e., not June). | UAPC, School/College governance, DAPIR | Lumen Programs/Structures |
| April 19 | Put all the "books back on the shelf," with exception to ones with red-boxes (unless the courses on on the next UCC agenda and they are new and effective fall 2024). | Lumen Admin | Lumen Programs/Structures |
| April 22-May 3 | Preview Days! | Campus | |
| April 22 | Run broken link checker off preview site. | Registrar | |
| April 29 | All Program/Structures proposals due to APIR Admin by EOD (Preview). | School/College Governance | Lumen Programs/Structures |
| May 3 | All Program/Structures proposals requiring GFEC review must be to UAPC step of workflow by EOD (Preview). | Graduate School | Lumen Programs/Structures |
| May 6-10 | DAPIR/UAPC Program/Structures proposal review (Preview). | DAPIR | Lumen Programs/Structures |
| May 10 | All Program/Structures proposals to Registrar (Preview) by EOD. | DAPIR | Lumen Programs/Structures |
| May 13-17 | Registrar/DARS updates. | Registrar | |
| May 20-31 | Vendor Prep for June 1 publish - UW Madison unable to make changes in Guide | Campus | |
| June 1, 2024 | 2024-2025 Guide Publish | Registrar/Leepfrog |
| 2023-2024 Lumen/Guide Mid-cycle Timeline | Content | ||
|---|---|---|---|
| Deadline | Task | Responsible Party | |
| June 16 | Last day for anything to be effective fall 2023 (courses or programs). | UCC, UAPC, School/College governance, DAPIR | Lumen Courses/Programs |
| Sept 21 | Last UAPC for Program changes effective for Spring 2024. | UAPC, School/College governance, DAPIR | Lumen Programs |
| Sept 22 | Deadline for GFEC to advance Program proposals to UAPC by EOD. | Graduate School | Lumen Programs |
| Sept 22 | Last UCC for Lumen Courses changes for the Spring 2024 term. | School/College Governance | Lumen Courses |
| Sept 25 | Deadline for all Program proposals to DAPIR Admin by EOD for mid-cycle update consideration. | School/College Governance | Lumen Programs |
| Sept 25-29 | DAPIR Program proposal review. | DAPIR | |
| October 2-6 | Registrar/DARS updates (mid-cycle). | Registrar | Lumen Programs/DARS |
| Oct 9-13 | Publish to Preview; run broken link checker; finish proposals prior to mid-cycle publish. | Registrar | |
| mid-October | Spring 2024 Guide mid-cycle publish, Schedule of Classes. | Registrar | |
| November 10 | Last UCC for new courses effective spring 2024. | School/College Governance | Lumen Courses |
| December 8 | Last UCC for course changes effective summer 2024. | School/College Governance | Lumen Courses |
| December 15 | Deadline for all Lumen Programs workflow be to the "APIR" workflow step to be included in the January mid-cycle update. | School/College Governance | Lumen Programs |
| December 18 | Deadline for all Lumen Programs proposals requiring GFEC review be to the "UAPC Approver" workflow step to be included in the January mid-cycle update. | Graduate School | Lumen Programs |
| December 22 | Deadline for all Lumen Programs workflow be to the "Registrar" workflow step to be included in the January mid-cycle update. | DAPIR | |
| Early January (8-10) | Summer 2024 Guide mid-cycle publish, Schedule of Classes released. | Registrar | |
| Jan 26 | Last UCC for new courses effective summer 2024. | UCC, School/College governance, DAPIR | |