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Lumen: Deadlines (2021-2022 academic year)

2021-2022 Lumen/Guide Update Cycle Timeline (for June 1, 2022 publication)
DeadlineTaskResponsible Party
October 18-29, 2021Vendor prepares 2022-2023 site; upgrades/updates to softwareLeepfrog
November 1, 2021Next-guide environment open for Guide Coordinators and/or editorsGuide Coordinators and Departmental Editors
November 1-onwardGuide Editor training sessions for new editorsRegistrar, Lumen Admin
December 17, 2021(to be approved by Guide Coordinators) Deadline for completion of content edits by Guide editors in distributed schools/collegesDepartmental Editors
(February 25, 2022)Deadline to submit Lumen Program changes effective fall to the RO for guaranteed DARS encoding (RO encoding only) by March 11 to coincide with the release of the Schedule of ClassesDepartmental Editors, S/C governance, APIR
March 4, 2022Deadline for submissions to all front-matter contentGuide Admin
March 4, 2022Deadline for Guide Coordinators to complete all non-governed content. Programs with later governance approval and emergency updates submitted to Guide admin team for implementation in the Guide.Guide Coordinators
March 11, 2022Last UCC for Lumen-Courses changes for the Fall 2022 termUCC/APIR
April 1, 2022Deadline for all Lumen Programs or Structures changes effective fall due to the "APIR" step in workflowS/C governance
April 8, 2022Deadline for all Lumen Programs changes effective fall due to the "Registrar" step in workflowAPIR/GFEC/UAPC
April 8, 2022Last UCC for Lumen-Courses for new courses effective Fall 2022UCC/APIR
April 21, 2022Final UAPC ahead of June 1 Guide publication. Fall 2022 effective-dated changes and/or new programs that don't require Board of Regent approval (e.g., certificates and named options) approved at the May and June UAPC meetings can be effective-dated and launched for Fall 2022, but will be part of the October mid-cycle update in Guide (i.e., not June).UAPC, S/C governance, APIR
April 22-May 6, 2022Preview mode available for campus partnersCampus
May 3, 2022All Lumen-Programs workflow must be to the "APIR" workflow step to be include in the June 1 publication.S/C governance
May 6, 2022All Lumen-Programs workflow must be to the "Registrar" workflow step to be include in the June 1 publication.APIR/GFEC/UAPC
May 9-13, 2022RO/DARS updates from preview modeRegistrar/EDU/EGR
May 10-31, 2022Vendor Prep for June 1 publish - UW Madison unable to make changes in GuideLeepfrog
June 1, 20222022-2023 Guide published to the publicRegistrar/Leepfrog


2021-2022 Lumen/Guide Mid-cycle Timeline
DeadlineTaskResponsible Party
June 17, 2021Last day for anything (Lumen Courses and Lumen Programs) to be effective for the Fall 2021 termUCC, UAPC, S/C governance, APIR
September 16, 2021Last UAPC for Lumen-Programs changes effective for Spring 2022. UAPC, S/C governance, APIR
September 27, 2021All Lumen-Programs workflow must be to the "APIR" workflow step to be include in the October 16 mid-cycle updateS/C governance
October 1, 2021All Lumen-Programs workflow must be to the "Registrar" workflow step to be include in the October 16 mid-cycle updateGFEC, APIR
October 8, 2021Last UCC for Lumen-Courses changes for the Spring 2022 termS/C governance, UCC/APIR
Mid-October, 2021Spring 2022 Guide mid-cycle publish, Schedule of Classes releasedRegistrar
November 12, 2021
Last UCC for new courses for the Spring 2022 term
S/C governance, UCC/APIR
December 10, 2021Last UCC for Lumen-Courses changes for the Summer 2022 termS/C governance, UCC/APIR
December 17, 2021Deadline for all Lumen-Programs workflow be to the "APIR" workflow step to be included in the January mid-cycle updateS/C governance
December 21, 2021Deadline for all Lumen-Programs workflow be to the "Registrar" workflow step to be included in the January mid-cycle updateUAPC, APIR, GFEC
Early January, 2022Summer 2022 Guide mid-cycle publish, Schedule of Classes releasedRegistrar
January 28, 2022
Last UCC for new courses for the Summer 2022 term
S/C governance, UCC/APIR


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Keywords:Timeline, Deadline, Lumen, Guide, Midcycle, Courses, Programs, Calendar   Doc ID:94417
Owner:Melissa S.Group: Lumen and Guide
Created:2019-09-11 09:21 CDTUpdated:2021-10-12 12:11 CDT
Sites: Lumen and Guide
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