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Lumen: Deadlines (2022-2023 academic year)

Lumen/Guide update cycle timeline for June 1, 2023 Guide
2022-2023 Lumen/Guide Update Cycle Timeline (for June 1, 2023 publication)
Deadline Task Responsible Party
October 17-28 Vendor prepares 2022-2023 site; upgrades/updates to software (CSS update to latest UW-Madison standards). Leepfrog
Nov 1 Next-guide environment open for Guide Coordinators and/or editors. Guide Coordinators and Departmental Editors
November 1-onward Guide Editor training sessions for new editors. Registrar
December 2 Deadline for completion of content edits by Guide editors in distributed schools/colleges. Departmental Editors
February 1 Deadline for graduate non-governed content to the Graduate School. School/College Guide Coordinators
February 17 Deadline for course changes effective fall 2023, obsolete waiver requests for consideration of the Feb 24th meeting, Schools/Colleges
February 24 Last UCC for course changes effective fall 2023; Obsolete course waiver deadline. Obsolete courses not completed by departments are automatically processed (discontinued if not scheduled for summer or fall). UCC/APIR
February 24 Deadline to submit Lumen Program changes effective fall to the RO for guaranteed DARS encoding (RO encoding only) to coincide with the release of the Schedule of Classes. Departmental Editors, S/C governance, APIR
March 6 Deadline for revisions to front-matter content to Guide Admin by EOD. Various
March 6 Deadline for Guide Coords for Non-Governed content to the Registrar by EOD. School/College Guide Coordinators
April 3 All Program/Structures proposals effective fall due by EOD to APIR Admin; includes Guide "shared content" proposals. School/College Governance
April 3-7 APIR review of Program/Structures proposals APIR
April 7 All proposals requiring GFEC review must be to UAPC step of workflow by EOD. Grad School
April 10-14 APIR/UAPC Program/Structures proposal review APIR
April 10 Change course draw into Lumen Programs to use only active fall 2023 courses; republish /programadmin/ and retrieve additional red-box report. Registrar
April 10 Deadline for all Lumen Programs/Structures changes effective fall 2023 to the RO step in workflow by EOD. APIR
April 14 Last UCC for new courses effective fall 2023 guaranteed to be included in June Guide.  School/College Governance
April 17-21  Registrar/DARS updates. Registrar
April 17 Run import courses; refresh /programadmin/. Registrar
April 17-21  Review Program proposals for red-boxes. Lumen Admin
April 20 Final UAPC ahead of June 1 Guide publication. Fall 2023 effective-dated changes and/or new programs that don't require Board of Regent approval (e.g., certificates and named options) approved at the May and June UAPC meetings can be effective-dated and launched for Fall 2023, but will be part of the October mid-cycle update in Guide (i.e., not June). UAPC, School/College governance, APIR
April 21 Put all the "books back on the shelf," with exception to ones with red-boxes (unless the courses on on the next UCC agenda and they are new and effective fall 2023). Lumen Admin
April 24-May 5 Preview Days! Campus
April 24 Run broken link checker off preview site. Registrar
May 1 All Program/Structures proposals due to APIR Admin by EOD (Preview). School/College Governance
May 5, 2023 All Program/Structures proposals requiring GFEC review must be to UAPC step of workflow by EOD (Preview). Graduate School
May 8-12 APIR/UAPC Program/Structures  proposal review (Preview). APIR
May 12, 2023 All  Program/Structures proposals to Registrar (Preview) by EOD. APIR
May 15-19 Registrar/DARS updates. Registrar
May 22-31 Vendor Prep for June 1 publish - UW Madison unable to make changes in Guide Campus
June 1, 2023 2022-2023 Guide Publish Registrar/Leepfrog

Lumen/Guide Mid-cycle Timeline for the 2022-2023 academic year
2022-2023 Lumen/Guide Mid-cycle Timeline
Deadline Task  Responsible Party
June 16 Last day for anything to be effective fall 2022 (courses or programs). UCC, UAPC, School/College governance, APIR
Sept 15 Last UAPC for Program changes effective for Spring 2023.  UAPC, School/College governance, APIR
Sept 19 Deadline for all Program proposals to APIR Admin by EOD for mid-cycle update consideration. School/College Governance
Sept 19-23 APIR Program proposal review. APIR
Sept 23 Deadline for GFEC to advance Program proposals to UAPC by EOD. Graduate School
Sept 23 Last UCC for Lumen Courses changes for the Spring 2023 term. School/College Governance
Sept 26-30 APIR/UAPC review. APIR
October 3-7 Registrar/DARS updates (mid-cycle). Registrar
Oct 10-14 Publish to Preview; run broken link checker; finish proposals prior to mid-cycle publish. Registrar
Oct 17 Mid-cycle publication. Registrar
mid-October (17th?) Spring 2023 Guide mid-cycle publish, Schedule of Classes. Registrar
November 11 Last UCC for new courses effective spring 2023. School/College Governance
December 9 Last UCC for course changes effective summer 2023. School/College Governance
December 12 Deadline for all Lumen Programs workflow be to the "APIR" workflow step to be included in the January mid-cycle update. School/College Governance
December 15 Deadline for all Lumen Programs proposals requiring GFEC review be to the "UAPC Approver" workflow step to be included in the January mid-cycle update. Graduate School
December 19 Deadline for all Lumen Programs workflow be to the "Registrar" workflow step to be included in the January mid-cycle update. APIR
Early January Summer 2023 Guide mid-cycle publish, Schedule of Classes released. Registrar
Jan 27 Last UCC for new courses effective summer 2023. UCC, School/College governance, APIR

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Keywords:Timeline, Deadline, Lumen, Guide, Midcycle, Courses, Programs, Calendar, Deadlines   Doc ID:94417
Owner:Melissa S.Group: Lumen and Guide
Created:2019-09-11 08:21 CSTUpdated:2022-11-09 14:51 CST
Sites: Lumen and Guide
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