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Lumen: Deadlines (2021-2022 academic year)
| 2021-2022 Lumen/Guide Update Cycle Timeline (for June 1, 2022 publication) | ||
| Deadline | Task | Responsible Party |
| October 18-29, 2021 | Vendor prepares 2022-2023 site; upgrades/updates to software | Leepfrog |
| November 1, 2021 | Next-guide environment open for Guide Coordinators and/or editors | Guide Coordinators and Departmental Editors |
| November 1-onward | Guide Editor training sessions for new editors | Registrar, Lumen Admin |
| December 17, 2021 | (to be approved by Guide Coordinators) Deadline for completion of content edits by Guide editors in distributed schools/colleges | Departmental Editors |
| (February 25, 2022) | Deadline to submit Lumen Program changes effective fall to the RO for guaranteed DARS encoding (RO encoding only) by March 11 to coincide with the release of the Schedule of Classes | Departmental Editors, S/C governance, APIR |
| March 4, 2022 | Deadline for submissions to all front-matter content | Guide Admin |
| March 4, 2022 | Deadline for Guide Coordinators to complete all non-governed content. Programs with later governance approval and emergency updates submitted to Guide admin team for implementation in the Guide. | Guide Coordinators |
| March 11, 2022 | Last UCC for Lumen-Courses changes for the Fall 2022 term | UCC/APIR |
| April 1, 2022 | Deadline for all Lumen Programs or Structures changes effective fall due to the "APIR" step in workflow | S/C governance |
| April 8, 2022 | Deadline for all Lumen Programs changes effective fall due to the "Registrar" step in workflow | APIR/GFEC/UAPC |
| April 8, 2022 | Last UCC for Lumen-Courses for new courses effective Fall 2022. Guaranteed date for inclusion in June 1 Guide. | UCC/APIR |
| April 21, 2022 | Final UAPC ahead of June 1 Guide publication. Fall 2022 effective-dated changes and/or new programs that don't require Board of Regent approval (e.g., certificates and named options) approved at the May and June UAPC meetings can be effective-dated and launched for Fall 2022, but will be part of the October mid-cycle update in Guide (i.e., not June). | UAPC, S/C governance, APIR |
| April 22-May 6, 2022 | Preview mode available for campus partners | Campus |
| May 3, 2022 | All Lumen-Programs workflow must be to the "APIR" workflow step to be include in the June 1 publication. | S/C governance |
| May 6, 2022 | All Lumen-Programs workflow must be to the "Registrar" workflow step to be include in the June 1 publication. | APIR/GFEC/UAPC |
| May 9-13, 2022 | RO/DARS updates from preview mode | Registrar/EDU/EGR |
| May 10-31, 2022 | Vendor Prep for June 1 publish - UW Madison unable to make changes in Guide | Leepfrog |
| June 1, 2022 | 2022-2023 Guide published to the public | Registrar/Leepfrog |
| 2021-2022 Lumen/Guide Mid-cycle Timeline | ||
| Deadline | Task | Responsible Party |
| June 17, 2021 | Last day for anything (Lumen Courses and Lumen Programs) to be effective for the Fall 2021 term | UCC, UAPC, S/C governance, APIR |
| September 16, 2021 | Last UAPC for Lumen-Programs changes effective for Spring 2022. | UAPC, S/C governance, APIR |
| September 27, 2021 | All Lumen-Programs workflow must be to the "APIR" workflow step to be include in the October 16 mid-cycle update | S/C governance |
| October 1, 2021 | All Lumen-Programs workflow must be to the "Registrar" workflow step to be include in the October 16 mid-cycle update | GFEC, APIR |
| October 8, 2021 | Last UCC for Lumen-Courses changes for the Spring 2022 term | S/C governance, UCC/APIR |
| Mid-October, 2021 | Spring 2022 Guide mid-cycle publish, Schedule of Classes released | Registrar |
| November 12, 2021 | Last UCC for new courses for the Spring 2022 term | S/C governance, UCC/APIR |
| December 10, 2021 | Last UCC for Lumen-Courses changes for the Summer 2022 term | S/C governance, UCC/APIR |
| December 17, 2021 | Deadline for all Lumen-Programs workflow be to the "APIR" workflow step to be included in the January mid-cycle update | S/C governance |
| December 21, 2021 | Deadline for all Lumen-Programs workflow be to the "Registrar" workflow step to be included in the January mid-cycle update | UAPC, APIR, GFEC |
| Early January, 2022 | Summer 2022 Guide mid-cycle publish, Schedule of Classes released | Registrar |
| January 28, 2022 | Last UCC for new courses for the Summer 2022 term | S/C governance, UCC/APIR |