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Lumen: Deadlines (2020-2021 academic year)

 The following deadlines were reviewed and approved through Lumenaries (April meeting) and the Guide Coordinators (May meeting). 

2020-2021 Lumen/Guide Update Cycle Timeline (for June 1, 2021 publication)
DeadlineTaskResponsible Party
October 19-30, 2020Vendor prepares 2021-2022 site; upgrades/updates to softwareLeepfrog
November 2, 2020Editing environment open for Guide Coordinators and Editors. (https://next-guide.wisc.edu/) Guide Coordinators and Guide Editors
November 2-onwardGuide Editor training sessions for new editorsRegistrar, Lumen Admin
December 18, 2020(to be approved by Guide Coordinators) Deadline for completion of non-governed content edits by Guide Editors in distributed schools/collegesGuide Editors
February 26, 2021All Lumen Program proposals effective fall 2021 where the program would like the changes in DARS (RO encoding only) by the March 10 release of the Schedule of Classes must be to the Registrar workflow step.Departmental Editors, S/C governance, APIR
March 5, 2021Deadline for submissions of changes to front-matter content.Lumen Admin
March 5, 2021Deadline for Guide Coordinators to complete all non-governed content. New programs or programs with changes requiring governance (substantial changes like name changes, restructuring, etc.) should be submitted to the Guide Coordinatorteam for implementation.Guide Coordinators
March 12, 2021Last UCC meeting where course change proposals effective fall 2021 term will be considered. UCC/APIR
April 2, 2021All Lumen Programs/Structures proposals effective fall 2021 must be to the APIR Admin step in workflow.S/C governance
April 9, 2021All Lumen Programs/Structures proposals effective fall 2021 must be to the Registrar step in workflow.APIR/GFEC/UAPC
April 9, 2021Last UCC meeting where new course proposals that would appear in Guide for the June 1 publish will be considered.UCC/APIR
April 15, 2021Final UAPC meeting before the June 1 Guide publication. Fall 2021 effective dated proposals approved in May and June will be part of the October mid-cycle update. UAPC, S/C governance, APIR
April 19-May 3, 2021Preview mode available for campus partners.Campus
May 4, 2021All Lumen Programs/Structures proposals resulting from Preview Mode review must be to the APIR Admin step in Lumen Programs workflow to be included in the June 1 publication.S/C governance
May 7, 2021All Lumen Programs/Structures proposals resulting from Preview Mode review must be to the Registrar step in Lumen Programs workflow to be included in the June 1 publication.APIR/GFEC/UAPC
May 10-14, 2021RO/DARS updates from preview modeRegistrar/EDU/EGR
May 10-31, 2021Vendor Prep for June 1 publish - UW Madison unable to make changes in GuideLeepfrog
June 1, 20212021-2022 Guide publishedRegistrar/Leepfrog



2020-2021 Lumen/Guide Mid-cycle Timeline
DeadlineTaskResponsible Party
June 18, 2020Last day for anything (Lumen Courses/Programs/Structures) to be effective for the Fall 2020 term will be consideredUCC, UAPC, S/C governance, APIR
September 17, 2020Final UAPC meeting where proposals in Lumen Programs effective for spring 2021 will be considered.UAPC, S/C governance, APIR
September 28, 2020All Lumen-Programs/Structures proposals for the October mid-cycle update must be to the APIR Admin step in workflow.S/C governance
October 2, 2020All Lumen-Programs/Structures proposals for the October mid-cycle update must be to the Registrar step in workflow.GFEC, APIR
October 9, 2020Last UCC meeting where course change proposals effective spring 2021 term will be considered.S/C governance, UCC/APIR
October 16, 2020Guide mid-cycle publish, Spring 2021 Schedule of Classes releasedRegistrar
December 11, 2020Last UCC meeting where course change proposals effective summer 2021 term will be considered.S/C governance, UCC/APIR
December 18, 2020All Lumen Programs/Structures proposals for the January mid-cycle update must be to the APIR Admin workflow stepS/C governance
December 22, 2020All Lumen Programs/Structures proposals for the January mid-cycle update must be to the Registrar workflow stepUAPC, APIR, GFEC
January 6, 2021Guide mid-cycle publish, summer 2021 Schedule of Classes releasedRegistrar






Keywords:Timeline, Deadline, Lumen, Guide, Midcycle, Courses, Programs, Calendar   Doc ID:94417
Owner:Melissa S.Group:UW Madison Lumen
Created:2019-09-11 09:21 CDTUpdated:2020-06-30 09:06 CDT
Sites:UW Madison Lumen
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