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AEFIS - Eval - Assigning Course Sections to a Survey (Admin)

Each semester, AEFIS administrators must assign course sections to their departmental surveys. Surveys will not be distributed unless sections are assigned.

    Navigating to a Survey

    1. Log into AEFIS with your NetID credentials.
    2. Select the Menu button (three stacked lines commonly called the hamburger menu) on the left side of the page to open the AEFIS main menu.
      AEFIS Menu Icon
    3. Under the Surveys header, select Surveys
    4. 84275_aefis_1.png
    5. The Available Surveys page lists all of the surveys you administer. Find your survey and select Manage on the right side of the page.
      Manage is in the right column under Actions

    You should now be at the home page for your Survey instance. 

    Assigning Course Sections

    1. Select Assigned Courses from the left navigation bar of the Survey instance page.
      Assigned Courses
    2. Click the + Assign button to the right of the course section(s) that should receive the survey.
      Assign button
    3. A check mark will appear next to the course sections, and the Assign button will switch to saying Remove. At this point, the course section has been successfully assigned to the survey. You do not have to save the page.
      Check mark and Remove button
      Eventually, that black circle with white a check mark will turn into a green circle with white a check mark.
    4. If you need to exclude an instructor(s), see AEFIS - Eval - Excluding Instructors from Questions (Admin).

    Special Circumstances for Course Assignment

    Managing Cross-Listed Course Sections

    Each time a cross-listed course is entered into SIS, one section is identified as the master. The other course sections are referred to as child or linked sections. These linked sections may belong to different departments, or entirely different schools or colleges, than the master.

    When conducting AEFIS course evaluations, the department that owns the master section should issue the evaluation for all cross-linked courses (the master and each linked section). Therefore, the department, college or school that owns the linked sections should not be assigning those linked sections to any AEFIS survey instance (unless prior arrangements have been made). All results are aggregated and pulled into the master section. 

    Differentiating between Master and Linked course sections

    On the AEFIS Assign Courses page, master course sections are marked with a chain-link icon annotated with a red square containing a number. The number denotes how many course sections are linked to this master course.

    Chain link with red label

    • Hover the mouse pointer over an annotated chain-link icon, to view the course name, number, and section number of every linked course section in an itemized window.

    master with label

    Linked sections are marked with the non-annotated chain-link icon (without a red numbered square).

    plain chain icon

    • Hover the mouse pointer over the non-annotated chain-link icon, to view the course name, number, and section number of the master course section in an itemized window.

    Master course link

    To assign the master course section, and all the linked cross-listed section:
    1. Locate the chain-link icon with the red square.
    2. Click on the +Assign button (as described above).

    By assigning this master course, AEFIS will automatically assign all the linked courses.

    If another department has already assigned a survey to your section, you will receive an error message, to either proceed or quit the action. If you select Yes, Assign Courses, students in that section will receive two AEFIS course evaluations for the same section. We strongly discourage doing assigning it twice. If you are the master course section department, reach out to the linked course department telling them to unassign.  

    You have selected a course currently being surveyed. Would you like to continue?

    Excluding Instructors

    See AEFIS - Eval - Excluding Instructors from Questions (Admin).

    Confirming Course Assignment

    After assigning course sections to a survey, AEFIS administrators are encouraged to run the Course Survey Assignment Audit to confirm that they haven't missed anything.




    Keywords:aefis aphis afis assignment courses designate crosslist cross-listed crosslisted add course   Doc ID:84281
    Owner:Learn@UW Madison .Group:Learn@UW-Madison
    Created:2018-07-25 13:50 CDTUpdated:2020-07-07 12:22 CDT
    Sites:DoIT Help Desk, DoIT Tech Store, Learn@UW-Madison
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