Lumen Courses: Archiving Courses

Any course proposal completed in the Lumen Courses system remains available for reference. An archived course:

• is not available in the Lumen Courses Search, 
• retains the historical data that existed before archiving,
• has a subject + catalog number combination that is eligible for use on a new course proposal

The main use of archiving is in support of the course number reuse policy. Lumen Courses enforces the course number reuse policy by not allowing a subject and number combination to be used on a course proposal if it is already in use on an active or discontinued course in Lumen Courses. For a subject + number combination to be reused again in Lumen Courses the previous version must be archived. Archiving retains the historical record but removes the subject + number combination from circulation.

How Courses are Archived

At the end of each semester, the Office of the Registrar will produce a list from SIS of courses that are discontinued in the course catalog and have not had enrollment or been used for transfer or study abroad equivalency in the past 8 years. This list is cross-referenced with the list of courses (active or discontinued but not archived) that are in Lumen Courses, courses on both lists are those that need to be archived. Courses can only be archived by Lumen system administrators.

How to Find Archived Courses

Once archived the course proposal history for a course is still available in Lumen Courses but an additional step is needed to find it.

It is essential to know the subject + catalog number to find archived courses, they are not searchable using courseID or title. Make sure to check the archive box to find courses that have been archived. If the box is not checked, the search results will be “No Results Found.”