EMBA Initiative - Getting Started with UW-Madison Enterprise Box Accounts
UW-Madison Enterprise Box account for WSB students.
Home :: Knowing the hardware :: Setting up your device :: Working with applications :: Your online resources :: Your personal learning environment :: Getting help
Table of Contents:
2. File Management
4. Additional Apps
5. Security and Sensitive Data
Please note that this service requires an active campus NetID: Click here to learn about activating your NetID.Box is a secure cloud-based file management service that allows you to store and share your files. As Box is a cloud based service, you can reach your files space from anywhere, such as your desktop computer, tablet, or smartphone. When using your UW-Madison Box account, you retain all intellectual property rights for all information stored in it. At no time may anyone besides you and your collaborators view, use, copy, or sell your Box account data and personal information.
UW-Madison Box accounts are available to UW students, faculty, staff and researchers. Each NetID account can have a Box space with an initial 50GB of storage. Box accounts allow you to easily collaborate and share documents and folders with others in your team.
What are the main Box account features?
- Keep copies of your files in the Cloud
- Add collaborators to folders via their campus accounts
- Sync Box with desktop folders for one-step editing
- Include Box file links in the place of email attachments for more efficient collaboration
- Link Box accounts to third-party apps and services for easy content management
- Track account activity via notification subscriptions
- View account content and activity on mobile devices from any location
- Share large files instead of emailing them as an attachment
Who can have a box account?Box accounts are available to UW students, faculty, staff and researchers.
What are the benefits of using the UW-Madison Box Vs commercial Box account?When using your UW-Madison Box account you retain all intellectual property rights for all information stored in it: At no time may anyone besides you and your collaborators view, use, copy, or sell your account data and personal information.
What is the difference with Box website and Box sync folder App?Box website allows you to use a browser to communicate with your Cloud space in real time. To access the Box web client, you must use a supported browser.
Box sync folder App is an identical copy of the Box folders in the Cloud in your desktop computer for working offline. The two versions sync automatically in the background.
First Time UsersIf you have never accessed your UW-Madison Box account, you will need to log in through the web client in order to get started.
- Go to https://uwmadison.app.box.com
- Login with your NETID and password
- Your account will be ready as soon as you authenticate.
Login OptionsIn addition to the Box web client, you also have the option of accessing files stored in your Box account through Box Sync for your desktop and mobile devices. This is a folder that Box creates in your computer’s local hard drive to place a copy of all the files you have on the Cloud storage. The two folders are in sync constantly, so you can work in either place. The local folder does not allow you to share, mostly organize, delete and create files. To share files or folders you need to login to your Box Web. https://support.box.com/entries/23575187
https://support.box.com/entries/23577316 https://support.box.com/entries/20360741 https://support.box.com/entries/20353447 https://support.box.com/entries/23596257
- Note: The article linked above states the standard time frame before items are purged from the Trash as 30 days from deletion. While this is true for personal accounts, this time has been extended for UW-Madison users to 90 days.
To share with other Box users, please see: https://support.box.com/entries/20353457
In addition to the article above, please also note the following:
- You can use the instructions above to share with any Box user, including those outside of UW-Madison; however, non-UW Box accounts will not automatically populate in the email address field.
- It is recommended that you enter a user's standard WiscMail address (i.e. firstname.lastname@example.org) when adding them as a collaborator. WiscMail Plus addresses will only work if the account owner has specifically registered this address as an alias within Box.
- For instructions on registering your own WiscMail Plus account as an alternate address for Box, please see: UW-Madison Box - Registering an Email Alias
- To share with users who do not have a Box account, please see: https://support.box.com/entries/23612371
For information on generating shared links and customizing permissions, please see: https://support.box.com/entries/20894888
For instructions on creating collaboration folders and managing permissions, please see: https://support.box.com/entries/20358617 https://support.box.com/entries/20358627 UW-Madison Box - Collaborator Permissions UW-Madison Box - Project Directories https://support.box.com/hc/en-us/articles/201864048
Note: The latest version of Box Sync is only compatible with Mac OS X 10.7 and above. If you are running OS X 10.6, or if you simply prefer to run Box Sync 3, you can find links to the installer files and a detailed overview here: https://support.box.com/entries/23651277.
For links to downloads and helpful support articles, please see: UW-Madison Box - Mobile Overview
Download the add-on here: Box for Office
For instructions on using the add-on to open and save files, please see: https://support.box.com/entries/20401423
Note: This feature does not cause all of your Google Docs previously stored in Google Drive to be shared with your Box account, nor will the Google Docs you create in Box be shared with your Google Drive account.
For more information on using Google Apps in conjunction with Box, please see: https://support.box.com/entries/20353677 Box for Office, Box Edit allows you to modify and save Box files with Microsoft Office. However, instead of opening files from Office on your desktop, this browser add-on provides an option to edit files with an Office program from the Box web client. Additionally, it has an added feature that allows you to create brand new Box files with Word.
For additional download and usage instructions, please see: https://support.box.com/entries/22144503
You can view all available Box apps by selecting the Apps tab from your UW-Madison Box account, or by clicking this link (this will still require you to log in to UW-Madison Box: https://uwmadison.app.box.com/services
It is important to note that the majority of these apps are not officially endorsed by Box. Please read on to the next section for more information on official vs. unofficial Box apps.
While these unofficial apps are legitimate, there is one major caveat—only official Box apps guarantee the same level of security and compliance covered in UW-Madison's license agreement with Box. While it is not in violation of the terms of service to use a third-party app, you must be aware of this distinction when working with sensitive data.
For example, if you are managing data that is subject to HIPAA regulations, it is your responsibility to ensure any unofficial apps you may use to access this data have individually guaranteed that they are also compliant.
- If you need additional assistance installing an official Box app for use with your UW-Madison Box account, please contact the DoIT Help Desk.
- For help with all other third party apps, please contact the developer using the support information included on the app's description page.
Does UW-Madison Box have File Size Limit?Beginning in January 2015, UW-Madison Box users are now able to upload individual files as large as 15GB to their accounts using the standard file upload method. Please note that the following restrictions apply:
- Once the upload of a file has begun, you will not be able to pause or resume the upload. If there is an error, you will need to re-attempt the upload.
- You should use a business-class Internet connection with upload and download speeds least 50Mbps when uploading large files. Please note that even with a 50Mbps connection, a 15GB file could take up to 40 minutes to upload.
- Any file larger than 5GB should be uploaded individually, and not in combination with other large files.
- IE 10 has a limit of 4GB per file when using the Upload Files option. IE 7, 8, and 9 have a limit of 2GB per file, provided the Flash plugin is installed. These limits can be circumvented by using the Upload Folders option.