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GSTS - How to Add an Exception to a Student Advisement Report
This document outlines the new process on how to add exceptions to a student's GSTS Advisement Report.
In this Doc
Exceptions
Effective December 2024, programs must submit a Google form to request an exception be added to a student's GSTS Advisement Report. This new process originates from bugs identified in the GSTS Authorize Exceptions page in the Student Information System (SIS).
NEW Process to Add an Exception
- Coordinator/manager completes the Advisement Report Exception form (submit one form per student).
- GSTS manager reviews and adds exception to the student's Advisement Report
- GSTS manager follows up with submitter once exception is added to the student's Advisement Report.
Helpful Tips
- Pull the student's Advisement Report to help you complete the form.
- Review the structure of an Advisement Report to familiarize yourself with the terms associated with a report.
Types of Exceptions
| Exception | Definition | Example |
|---|---|---|
| Course Substitution | This type of exception allows a program to substitute a course a student is already enrolled in or has been transferred in through the Graduate Student Portal. | Student receives approval to apply an alternate courses to satisfy a program's ethics requirement. |
| Requirement Change | This type of exception allows a program to change the minimum and/or maximum units (credits) and/or courses for a requirement group, requirement, or requirement line number. Use this to only set new values. | A student must complete 4 credits of seminar, but a schedule conflict only allows the student to complete 3 credits of seminar. Program grants permissions to reduce total number of credits required for seminar. |
| Requirement Waiver | This type of exception allows a program to waive an entire requirement group, requirement, or requirement line number for a student. | Program provides multiple informal pathways and waives non-applicable pathways so only the student's selected pathway requirements appear on report. |