Requesting Academic Year STS

Academic year STS requests are reviewed as part of a department's overall instructional strategy and for technical reasons (e.g., percentage of appointment, title). STS positions are typically funded by 101 resources, however, they require approval through this process regardless of the funding source. L&S may ask for an updated copy of the Teaching Report while reviewing academic year STS requests.

Send the STS request via the Instructional Staffing Request form:

• Link to form: Instructional Staffing Request Form
• Detailed form instructions
  • New STS request
  • Change or cancel an approved position
• Responses will be sent by Rob Schultz in Teaching & Learning Administration. Approvals will be communicated via email and in the STS folder in Box (“48-#### STS”).

Requesting Summer Term STS

• Summer Term STS are requested as part of a department's summer budget proposal.
• After the initial summer proposal is approved, new requests or updates related to summer STS may be sent through the Instructional Staffing form.
  
  • Link to form: Instructional Staffing Request Form
  • Instructions for adding a summer course
  • Instructions for changing an approved summer course
• Responses will be sent by Rob Schultz in L&S Teaching & Learning Administration.
• Summer STS are listed on a department's Expense Details report, which is available in summer Box folders ("48-#### Summer"). This report should be shared with departmental HR/payroll staff.

Next steps - HR

After STS approval, departments/programs may work with Human Resources on HR/payroll tasks:

• Work with the HR Business Partner for STS/SA appointments.
• Info on STS recruitment / PVL waivers.
• Offer letters templates and procedures.

Rates

Standard rates for short-term staff are listed on the following KB page: L&S Standard Rates for Short-term Instructional Staff (STS) and Student Assistants

STS Appointment Levels

Appointment levels must be consistent with the teaching loads of renewable academic staff in the department:

• Academic year: Most STS lecturers are 33.4% for one course. This appointment level is typical for a three-credit course with 50 or fewer students. A four-credit course (with the fourth hour being taught by the lecturer) is generally 40%.
• Summer Term: See Guidance for Summer Sessions appointments in L&S for information on STS appointment levels in summer.

Lecturer (SA) appointment levels may be supplemented with professional development.

Appointment level requests not following these guidelines due to factors such as increased duties, significant TA supervision, a greater number of credits, or other unusual characteristics should be fully justified at the time of the request and will be ultimately approved by Academic Associate Dean.

Academic Year STS

The funding line for most 101 funded STS: 101-2 A48##04, where '##' is the department number from your unit's UDDS.

The funding string for each STS position is listed on the STS approval in Box (“48-#### STS”).

The STS budget sheet on the BSR includes itemized credits for one-time support from sources such as FIGs, Honors, Other Schools/Colleges, etc. You are strongly encouraged to review your STS budget sheet to understand the fiscal implications of your plan. Please contact Assistant Dean Mary Beth Roberts with questions regarding your STS budget sheet on the BSR.

Summer STS

The funding line for most STS during Summer Term : 131-2 A48##93, where '##' is the department number from your unit's UDDS.

Summer term STS are requested as part of a department's summer budget proposal. Summer STS, along with their exact funding strings, are listed on the Expense Details report in Box ("48-#### Summer").