Populated with three types of data:

1. current as-of-today's course data (what is currently active),
2. approved future-dated course data, and
3. revisions/new courses (proposals not yet approved).

Lumen Courses provides end-users with future-dated course information, proposed course changes, and course discontinuations. Course information displays the logic of "What is active today and also what is proposed in the future."

To support governance review during the academic year (mid-October through mid-April), Lumen Courses data flows into Lumen Programs allowing the governance bodies to see all current, new, and not-yet-fully approved courses listed in a program's curriculum. This means during this time-frame, Lumen Programs displays both today's course information and future revisions/new courses.

Source of course information

• Student Information System for approved, existing courses.
• Lumen Courses stores and populates data for revisions and new courses not yet approved.

For more information, see the Lumen Courses: Overview and System Functionality KB.

Populates with one dataset:

1. approved courses for the specific fall term of the catalog being edited for June's publication. Does not show future changes or new courses effective in a future term (spring/summer).

Guide publishes both governed and non-governed content. Governed content can only be edited in Lumen Programs and displays on a Guide page. Non-governed content can only be edited in the non-public environment (next-guide); editors can only utilize courses that are active for the fall term of the next publication.

Examples

Populates with one dataset based on the time of year:

1. Lumen Courses (mid-October through mid-April)
2. Course data effective fall (editing environment data) (mid-April through mid-October)

For a real breakdown of what this looks like with terms and years, see the table view below.

Governed content

The following tabs in Guide are considered "Governed content," which means they must be reviewed and approved through shared faculty governance before publishing in Guide. These tabs can only be edited via Lumen Programs.

1. Admissions (graduate/professional only)
2. How to Get in (undergraduate only)
3. Requirements
4. Policies (graduate/professional only)
5. Accreditation
6. Certification/Licensure
7. Four-Year Plan (undergraduate only)
8. Three-Year Plan (undergraduate only)

What happens when the source of course data changes?

When Lumen Programs switches the course data to look at a single fall term, this can cause "red-boxed" courses in the governed content. This doesn't impact ongoing course proposals, but may require intervention in the program proposal prior to Guide publication.

Examples where red-boxed courses may show up

• A course is new and has not yet been approved and entered into SIS.
• A course has a future-dated subject or catalog number change.
• A course is new and approved, but isn't effective until the spring semester.

Lumen Courses (pink box) data flows into Lumen Programs (blue box) and displays in the editing environment of the next Guide publication on the governed tabs (next-guide). On governed tabs, course data may show future and not-yet-approved course data and/or program proposal revisions. The editing environment of the next Guide publication displays only course data effective the fall on the non-governed tabs.

Lumen Programs (green box in upper right corner) pulls course data from the editing environment of the next Guide publication and only displays courses that are effective for the fall term in program proposals approved for the fall term. Lumen Courses (pink box) does not display in the editing environment of the next Guide publication and does not show revisions/new courses in the program proposals.

Additional date context

• Mid-April through June 1: Preview Days and pre-publication work. Does not display in live-Guide.
• June 1 through mid-October: Guide only displays the approved versions of programs effective for the fall term.