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Lumen: Deadlines (2023-2024 academic year)

2023-2024 Academic Year Lumen/Guide Update Cycle Timeline for the 2024-2025 Guide Edition
A list of deadlines for the Lumen suite of curriculum management tools.
Deadline Task Responsible Party Content
October 16-27 Vendor prepares 2024-2025 site; upgrades/updates to software (CSS update to latest UW-Madison standards). Leepfrog
Nov 1 Next-guide environment open for Guide Coordinators and/or editors. Guide Coordinators and Departmental Editors Non-governed Guide content
November 1-onward Guide Editor training sessions for new editors. Registrar
December 1 Deadline for completion of content edits by Guide editors in distributed schools/colleges. Departmental Editors Non-governed Guide content
February 9 Deadline for course changes effective fall 2024, obsolete waiver requests for consideration of the Feb 23rd meeting, Schools/Colleges Lumen Courses
February 23 Last UCC for course changes effective fall 2024; Obsolete course waiver deadline. Obsolete courses not completed by departments are automatically processed (discontinued if not scheduled for summer or fall). UCC/DAPIR Lumen Courses
February 23 Deadline to submit Lumen Program changes effective fall to the RO for guaranteed DARS encoding (RO encoding only) to coincide with the release of the Schedule of Classes. Departmental Editors, S/C governance, DAPIR Lumen Programs/DARS
March 8 Deadline for revisions to front-matter content to Guide Admin by EOD. Various Non-governed Guide content
March 8 Deadline for Guide Coords for Non-Governed content to the Registrar by EOD. School/College Guide Coordinators Non-governed Guide content
March 25 All Program/Structures proposals effective fall due by EOD to DAPIR Admin; includes Guide "shared content" proposals. School/College Governance Lumen Programs/Structures
March 25 - April 5 DAPIR review of Program/Structures proposals DAPIR Lumen Programs/Structures
April 5 All proposals requiring GFEC review must be to UAPC step of workflow by EOD. Grad School Lumen Programs/Structures
April 8-12 DAPIR/UAPC Program/Structures proposal review DAPIR Lumen Programs/Structures
April 8 Change course draw into Lumen Programs to use only active fall 2024 courses; republish /programadmin/ and retrieve additional red-box report. Registrar
April 8 All new Lumen Programs/Structures effective fall 2024 due to the RO step in workflow by EOD (except for items on the April UAPC agenda). DAPIR Lumen Programs/Structures
April 12 Last UCC for new courses effective fall 2024 guaranteed to be included in June Guide.  School/College Governance Lumen Courses
April 15-19  Registrar/DARS updates. Registrar
April 15 Run import courses; refresh /programadmin/. Registrar
April 5-19  Review Program proposals for red-boxes. Lumen Admin
April 18 Final UAPC ahead of June 1 Guide publication. Fall 2024 effective-dated changes and/or new programs that don't require Board of Regent approval (e.g., certificates and named options) approved at the May and June UAPC meetings can be effective-dated and launched for Fall 2024, but will be part of the October mid-cycle update in Guide (i.e., not June). UAPC, School/College governance, DAPIR Lumen Programs/Structures
April 19 Put all the "books back on the shelf," with exception to ones with red-boxes (unless the courses on on the next UCC agenda and they are new and effective fall 2024). Lumen Admin Lumen Programs/Structures
April 22-May 3 Preview Days! Campus
April 22 Run broken link checker off preview site. Registrar
April 29 All Program/Structures proposals due to APIR Admin by EOD (Preview). School/College Governance Lumen Programs/Structures
May 3 All Program/Structures proposals requiring GFEC review must be to UAPC step of workflow by EOD (Preview). Graduate School Lumen Programs/Structures
May 6-10 DAPIR/UAPC Program/Structures  proposal review (Preview). DAPIR Lumen Programs/Structures
May 10 All  Program/Structures proposals to Registrar (Preview) by EOD. DAPIR Lumen Programs/Structures
May 13-17 Registrar/DARS updates. Registrar
May 20-31 Vendor Prep for June 1 publish - UW Madison unable to make changes in Guide Campus
June 1, 2024 2024-2025 Guide Publish Registrar/Leepfrog

Lumen/Guide Mid-cycle Timeline for the 2023-2024 academic year
2023-2024 Lumen/Guide Mid-cycle Timeline Content
Deadline Task  Responsible Party  
June 16 Last day for anything to be effective fall 2023 (courses or programs). UCC, UAPC, School/College governance, DAPIR Lumen Courses/Programs
Sept 21 Last UAPC for Program changes effective for Spring 2024.  UAPC, School/College governance, DAPIR Lumen Programs
Sept 22 Deadline for GFEC to advance Program proposals to UAPC by EOD. Graduate School Lumen Programs
Sept 22 Last UCC for Lumen Courses changes for the Spring 2024 term. School/College Governance Lumen Courses
Sept 25 Deadline for all Program proposals to DAPIR Admin by EOD for mid-cycle update consideration. School/College Governance Lumen Programs
Sept 25-29 DAPIR Program proposal review. DAPIR
October 2-6 Registrar/DARS updates (mid-cycle). Registrar Lumen Programs/DARS
Oct 9-13 Publish to Preview; run broken link checker; finish proposals prior to mid-cycle publish. Registrar
mid-October  Spring 2024 Guide mid-cycle publish, Schedule of Classes. Registrar
November 10 Last UCC for new courses effective spring 2024. School/College Governance Lumen Courses
December 8 Last UCC for course changes effective summer 2024. School/College Governance Lumen Courses
December 15 Deadline for all Lumen Programs workflow be to the "APIR" workflow step to be included in the January mid-cycle update. School/College Governance Lumen Programs
December 18 Deadline for all Lumen Programs proposals requiring GFEC review be to the "UAPC Approver" workflow step to be included in the January mid-cycle update. Graduate School Lumen Programs
December 22 Deadline for all Lumen Programs workflow be to the "Registrar" workflow step to be included in the January mid-cycle update. DAPIR
Early January (8-10) Summer 2024 Guide mid-cycle publish, Schedule of Classes released. Registrar
Jan 26 Last UCC for new courses effective summer 2024. UCC, School/College governance, DAPIR


KeywordsTimeline, Deadline, Lumen, Guide, Midcycle, Courses, Programs, Calendar, Deadlines   Doc ID94417
OwnerMelissa S.Group Lumen and Guide
Created2019-09-11 09:21:19Updated2023-07-28 11:46:56
Sites Lumen and Guide
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