Within the WiSH system, students are assigned categories to show their status/progression through the system. Students can have different categories within the General Application, Auto-Match, Apply-To and Post-Acceptance grids depending on where they are in the scholarship process. Below are a list of the available categories within WiSH. Please note: Applicants may not see the same category names as administrators. If applicants see a different name, it will be indicated in the table.
Apply-To Student Categories
WiSH Apply-to Student Categories and their meaning
| Name |
Visible To |
Impact/Definition |
| Accepted |
Applicants and Reviewers |
The applicant has accepted the award. If the portfolio has a funding string and Post-Acceptance is NOT turned on, the student's award will be sent to their financial aid offer in the Student Information System (SIS) as soon as they are in this status. |
| Accepted - Paid Out From Payroll |
Applicants and Reviewers (displays as "Accepted") |
Instead of being paid through the Bursar's Office, the applicant's award was processed and paid to them through Payroll. |
| Accepted – Post to Financial Aid for Disbursement |
Applicants and Reviewers (displays as "Accepted") |
Sends the student's award to their financial aid offer in the Student Information System (SIS) while also allowing the student to continue to complete Post-Acceptance. |
| Accepted - Sent to Payroll/Glacier |
Applicants and Reviewers (displays as "Accepted") |
This status is used to track which awardees with visas you or your business office have sent to the Glacier Team. Awards in this status will NOT be sent to SIS. If a student's award was previously sent to SIS using a different status and their was moved to this status, their scholarship in SIS will be removed. |
| Applicant Declined |
Applicants and Reviewers |
The applicant has declined the award. |
| Cancelled |
Administrators only |
The scholarship administrator no longer wishes to offer the student the award. |
| Drafted |
Applicants |
The application has been started/opened but the applicant has not yet submitted the application. |
| Ineligible – Drafted |
Applicants and Reviewers (displays as "Drafted") |
A way you can mark a student who has started an application as ineligible without notifying the student. |
| Ineligible – Submitted |
Applicants and Reviewers (displays as "Submitted") |
A way you can mark a student who has submitted an application as ineligible without notifying the student. |
| Offered |
Applicant and Reviewers |
The scholarship administrator has offered an award to the applicant. The applicant can now accept or decline this offer. If set to immediately, communications notifying the applicant of their offer will be sent as soon as they are moved to this category. If set to upon approval, the communications notifying the applicant of their offer will be in scholarship administrator's message queue to be approved. |
| Plan to Offer |
Reviewers |
The scholarship administrator has encumbered funds by creating an offer for the applicant. However, the applicant cannot see the offer. To them, their category is still "Submitted." Additionally, the applicant has not been sent a communication notifying them of their offer. |
Automatch Student Categories
WiSH Automatch Student Categories and their meaning
| Name |
Visible To |
Impact/Definition |
| Accepted |
Applicants and Reviewers |
The applicant has accepted the award. If the portfolio has a funding string and Post-Acceptance is NOT turned on, the student's award will be sent to their financial aid offer in the Student Information System (SIS) as soon as they are in this status. |
| Accepted - Paid Out From Payroll |
Applicants and Reviewers (displays as "Accepted") |
Instead of being paid through the Bursar's Office, the applicant's award was processed and paid to them through Payroll. |
| Accepted – Post to Financial Aid for Disbursement |
Applicants and Reviewers (displays as "Accepted") |
Sends the student's award to their financial aid offer in the Student Information System (SIS) while also allowing the student to continue to complete Post-Acceptance. |
| Accepted - Sent to Payroll/Glacier |
Applicants and Reviewers (displays as "Accepted") |
This status is used to track which awardees with visas you or your business office have sent to the Glacier Team. Awards in this status will NOT be sent to SIS. If a student's award was previously sent to SIS using a different status and their was moved to this status, their scholarship in SIS will be removed. |
| Applicant Declined |
Applicants and Reviewers |
The applicant has declined the award. |
| Cancelled |
Administrators Only |
The scholarship administrator no longer wishes to offer the student the award. |
| Drafted |
Applicants |
The applicant has not submitted the General or Conditional, if applicable, Application. |
| Nominated |
Reviewers |
The applicant has been nominated to receive an award, often by a committee. This category encumbers funds for the applicant, but the applicant only sees the category "Submitted." |
| Offered |
Applicant and Reviewers |
The scholarship administrator has offered an award to the applicant. The applicant can now accept or decline this offer. If set to immediately, communications notifying the applicant of their offer will be sent as soon as they are moved to this category. If set to upon approval, the communications notifying the applicant of their offer will be in scholarship administrator's message queue to be approved. |
| Plan to Offer |
Reviewers |
The scholarship administrator has encumbered funds by creating an offer for the applicant. However, the applicant cannot see the offer. To them, their category is still "Submitted." Additionally, the applicant has not been sent a communication notifying them of their offer. |
| Submitted |
Applicants and Reviewers |
The applicant has completed all necessary/required parts of the General and (if applicable) Conditional Application. |
Post-Acceptance (P.A.) and Renewal Student Categories
Post-Acceptance/Renewal Student Categories and their meaning
| Name |
Visible To |
Impact/Definition |
| Awarded |
Applicants |
The scholarship administrator approves the applicant's P.A. and marks the award payment to be sent to their financial aid offer in the Student Information System (SIS). Once a student is moved to this category, they can no longer adjust their P.A. answers. If P.A. is not turn on, when an applicant accepts their award, their P.A. category will be automatically flipped to "Awarded" and sent to SIS. |
| Awarded by Bursar Upload |
Applicant (displays as "Awarded") |
The scholarship administrator paid the applicant's award using the Bursar Scholarship Upload process instead of using WiSH functionality. |
| Awarded - Paid Out From Payroll |
Applicants (displays as "Awarded") |
Instead of being paid through the Bursar's Office, the applicant's award was processed and paid to them through Payroll. When in this category, students cannot adjust their P.A. answers. |
| Awarded - Sent to Payroll/Glacier |
Applicants (displays as "Awarded") |
This status is used to track which awardees with visas you or your business office have sent to the Glacier Team. Awards in this status will NOT be sent to SIS. If a student's award was previously sent to SIS using a different status and their was moved to this status, their scholarship in SIS will be removed. When in this category, students cannot adjust their P.A. answers. |
| Cancelled |
Applicants |
The scholarship administrator has cancelled the award and future disbursements (if applicable). |
| Deferred |
Applicants |
The scholarship administrator has deferred the payment for another term (for renewals specifically). |
| Drafted |
Applicant |
The applicant has started to complete the P.A. questions but they have not submitted their responses. |
| Final Disbursement |
Applicants |
The scholarship administrator marks this award payment as the last payment of a renewable scholarship. This category works similar to "Awarded" in that the scholarship will be sent to SIS for payment. |
| Pending |
Administrators Only |
The initial category of the P.A. grid. When the scholarship administrator first encumbers an award for the applicant in the Applications grid, the applicant appears in the P.A. grid with this status. |
| Requested |
Applicants |
The applicant has been asked to completed P.A. Applicants automatically move to this category when they accept the award. |
| Submitted |
Applicants and Reviewers |
The applicant has completed all necessary/required parts of P.A. |
General Application and Conditional Application Categories
General and Conditional Application Student Categories and their meaning
| Name |
Visible To |
Impact/Definition |
| Archived |
Administrators Only |
The applicant's application has been archived. |
| Drafted |
Applicants |
The application has been started/opened but the applicant has not yet submitted the application. |
| Submitted |
Applicants and Reviewers |
The applicant has completed all necessary/required parts of the General and (if applicable) Conditional Application. |
