Topics Map > Supervisor Toolkit > 2.8 Office Space & Equipment
Topics Map > Operational Support Resources > 4.2 Assistant Deans for Areas
Topics Map > Operational Support Resources > 4.4 Dean's Office
Topics Map > Supervisor Toolkit > 2.1 Hiring > 2.1.3 Temporary Employees
Topics Map > Supervisor Toolkit > 2.1 Hiring > 2.1.4 Student Hourly Hire
Topics Map > Supervisor Toolkit > 2.1 Hiring > 2.1.5 Graduate Assistance Hire
Topics Map > Supervisor Toolkit > 2.1 Hiring > 2.1.6 Post-Degree Appointments
Topics Map > Supervisor Toolkit > 2.5 Contracts & Agreements > 2.5.4 Space Use Agreements (SUA)
Topics Map > Operational Support Resources > 4.7 Human Resources > 4.7.1 Hiring
New Employees - Requesting Office Space
Hiring Managers will need to request space for the new employee as part of the hiring process. You should determine where the position you are hiring will fall by reviewing the most common situations below and contacting the appropriate individual or initiating the appropriate process. The timeframe for this process may vary; starting early is strongly advised.
A. For Space Assignment within Extension's UW-Madison Campus Allocation
To space an employee on the UW-Madison Campus in Extension's existing campus allocation, the Supervisor/Hiring Manager should complete the Space Assignment Request Form and send on for approval.
The Facility Manager will then evaluate the request; seek input from requesting Director and others as appropriate; suggest options; identify solution; confirm suitability of solution with requesting Director; seek approval from Associate Dean. Factors for consideration would include proximity/availability of suitable type of space, potential need for paint/carpet, furniture, etc.
Space requests involving multiple individuals and/or moves would typically trigger the Facility Manager to coordinate with Director of Facilities Planning, and approval by Associate Dean. More complex space planning efforts might require substantially more lead time, and warrant an interactive process and possibly approval by Dean’s Leadership Team (e.g. Pyle to Extension Building move).
B. For Space Needs beyond Extension's UW-Madison Campus Allocation
1. Employees Covered by County Contract
- To space an employee covered by a county contract at a county-owned/leased location, coordinate with the appropriate Area Extension Director (AED) and/or Assistant Dean.
- To space an employee covered by a county contract at a location NOT owned/leased by a county, submit a Space Request:
2. Employees NOT Explicitly Covered by County Contract
In consultation with the appropriate Assistant or Associate Dean(s), identify a preferred location and determine next steps (i.e. recognition of position under umbrella of the county contract, or one of the following:
a. Extension Locations
To space an employee non explicitly covered by a county contract at WGNHS, Upham Woods, Great Lakes Visitor Center or Lake Superior National Estuarine Research Reserve (LSNERR) locations, please reach out to the Natural Resources Institute Director and Director of Facilities Planning (email@example.com) to clarify protocols and seek approvals.
b. Non-Extension, UW-Owned Locations
To space an employee non explicitly covered by a county contract at a UW-owned location (non-Extension), submit a Space Request:
c. Locations NOT Owned or already leased by UW
To space an employee non explicitly covered by a county contract at a location not already owned or leased by UW submit a Space Request:
3. Non-Employees (e.g. Sea Grant, WDNR, Friends of LSNERR)
For assignment of individuals who are not Extension employees (e.g. Sea Grant or WDNR or Friends of LSNERR colleagues), to an Extension-controlled location, please discuss requests with Director of Facilities Planning (firstname.lastname@example.org) and appropriate Associate Dean – these arrangements may require processes and approvals by Dean’s Leadership Team and/or other UW colleagues.
4. Any other Category of Individuals
For assignment of space to any other category of individuals not covered above, requests should be discussed with Director of Facilities Planning (email@example.com) to determine how best to proceed.