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Divisional HR - Person of Interest (POI) - Off-Campus Integrated Specialist NetID

Extension funds portions of faculty and academic staff appointments on the UW-Madison campus as well as other UW Campuses around the state. These positions directly contribute to Extension research, education, and programmatic events and activities. Integrated specialists who are not UW-Madison employees will need a UW-Madison NetID. This will grant them access to UW-Madison O365 email & Calendar, G Suite, and will include them on relevant Core email lists.

Background

  • All off-campus integrated specialists must have a Person of Interest (POI) record (Type 32) in the Human Resources System (HRS).
  • Integrated specialists must have their primary programmatic affiliation indicated in the Department ID of the POI record.
  • Off-campus integrated specialists may need to collaborate with Extension employees using UW-Madison O365 email accounts and G Suite Accounts. To have access to these tools, they must have UW-Madison NetIDs.
  • When a POI record is created for an off-campus integrated specialist, there are a series of other steps that must be completed to incorporate them into the Division of Extension systems and processes.

Extension Integrated Specialist UDDS Codes

How to get an Off-Campus Integrated Specialist a UW-Madison NetID

POI form (template) that is submitted to ASU OHR:
  1. The Operations Program Associate (of the relevant Associate Dean) becomes aware of a new or existing off-campus integrated specialist that needs a NetID.
  2. The Operations Program Associate fills out the Position Information section in the POI form for Extension.
  3. The off-campus integrated specialist fills out the Person Information section and signs the form. The information in this section is necessary to ensure that no duplicates are created in HRS.
  4. The completed form must be faxed to UW-Madison Administrative Services Unit (ASU). It cannot be emailed. Fax and contact information is on the POI form.

Off-Campus Integrated Specialist Access with UW-Madison NetID

You can also refer to the IT Services eligibility matrix.
Note: Prior to UW-System Restructuring some off-campus integrated specialists had different licensing access under UW-Extension Cooperative Extension. Current eligibility for off-campus integrated specialists with UW-Madison NetIDs can be found under the Extension service eligibility page. 

Essential Steps to Complete for New Off-Campus Integrated Specialists

*They must have a POI type 32 record, and have activated their UW-Madison NetID.

  1. Enter them into the Extension Staff Directory.
  2. Determine if they need to be added to any Core Extension email lists.

Deactivating an Off-Campus Integrated Specialist POI Record

  1. The Operations Program Associate (OPA) becomes aware that the off-campus integrated specialist position is no longer funded (no longer in an IIA).
  2. The OPA emails asu.exthr@ohr.wisc.edu and provides the following information:
    1. Name of integrated specialist
    2. Integrated specialist email Address
    3. Date to end POI record




Keywords:POI-32,Integrated-Specialist,NetID,Off-Campus,Faculty,Staff,POI,32   Doc ID:97047
Owner:Nathaniel S.Group:Extension Employee Handbook
Created:2020-01-10 15:11 CDTUpdated:2020-05-27 09:22 CDT
Sites:Extension Employee Handbook
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