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3) Required Forms :: Volunteer Management - Onboarding - Required Documents

All volunteers must affirmatively agree with several required documents, including Extension’s Volunteer Behavior Expectations and Conditions of Volunteer Service.

Steps to Complete Requirement


  1. Establish a process for obtaining/recording agreement with Extension’s Volunteer Behavior Expectations and Conditions of Volunteer Service (e.g., have volunteers sign paper documents or incorporate into online registration).
  2. Communicate that agreement with the content of these documents is required as part of the onboarding process.
  3. Keep records of agreements, including date signed.


Volunteer Behavior Expectations

Volunteer Behavior Expectations - with Signature Lines

  • Extension's Volunteer Behavior Expectations helps volunteers understand expectations around their behavior. 
  • The content can be incorporated into an online registration system. When using paper documents, each volunteer must sign.
  • Content should not be changed or reorganized.
  • This document is updated regularly. Check back each year for revisions.

Conditions of Volunteer Service

Conditions of Volunteer Service - with Signature Lines

  • This document outlines the conditions of volunteer service, assumption of risk, and details about liability coverage.
  • The content can be incorporated into an online registration system. When using paper documents, each volunteer must sign. 
  • While the order of the information may change if incorporated into an online registration system, the wording may not.
  • Volunteers must agree with all sections of this document except for the Recorded Media section. Refusal to agree with required sections will result in denial of the volunteer application.
  • See Photo Opt-Out Release as an example of a form that can be used to opt-out of the Recorded Media section.


Additional Information

  • The information in these documents has been vetted by UW-Madison's Division of Extension, Office of Risk Management, and Office of Legal Affairs. Any requests regarding changes to content would need to reviewed by each of these groups.  
  • Contact the Volunteer Management Systems Specialist regarding translation requests.

Get Help

For assistance, contact Kim Nawyn at kim.nawyn@wisc.edu or (608) 262-5864.


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