Extension Building - Reservable Spaces

Reservable offices can be reserved via MS Outlook. You can invite them either as a ‘Resource’ when using the Desktop client, or as a ‘Person’ or ‘Attendee’ when using the Web client, Phone App, or via the Desktop client. The offices should be left unlocked, but if you arrive and need a key, keys for each office are available on the 5th floor, room 521 hanging on the wall with red tags. You may leave the office unlocked when you are done with the space.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     

How to Reserve an office

1. Create a meeting or appointment within MS Outlook.

   1. Set the duration to match when you want to reserve the office for.

2. Add the office space as an attendee. You can view all offices by starting to enter ‘ext-office’ as either a ‘resource’, ‘attendee’, or ‘person’, depending on how you are using Outlook. As you start to type in ‘ext-office’, it will list the offices available. 

   1. Tip - Use either the ‘Scheduling Assistant’ or the ‘Find a Time’ feature to ensure the office you want is available!

   2. You will receive an email notifying you that your ‘Request was Accepted’                       

3. Stop by Extension office 521 to pick up your key if needed. Please return it when done with your scheduled reservation time. You may leave the office unlocked when you leave.

1. Only reserve an office if you must have a private space, and then for only as long as you need it. We don’t have many of these offices and want to make sure they are available for purposes that require privacy.  

2. Wipe desktop, keyboard and mouse with disinfecting wipes when you’re done in the room. (wipes available in room 521)

3. Do not rearrange the furniture or move the keyboard/monitor setup. If you are having a small group meeting and bring in extra chairs, put everything back the way it was when you’re finished. 

4. If you’re on campus and suddenly need a private office, don’t assume that an empty Reservable Office isn’t in use – the person may have just stepped away for a bit. Check Outlook, then book the space if it’s not already reserved. 

5. Throw away all trash; recycle office paper. If you see a waste basket or recycle bin is full, please set it outside the office door. Custodial staff more frequently picks up waste that is set out in the hall and doesn’t always have time to go into each office. If you are the first one using a Reservable office for a day and notice empty waste or recycle bins in the hallway, please bring them back into the office area. 

6. If you eat your lunch while working in a Reservable Office, take any food remnants or waste that has an odor to a wastebasket in the hallway – do not leave it in the room. 

Basically, leave the workspace cleaner than you found it. 

Finally, if you find that you often need a Reservable Office and none are available, or none are available in an area where you need to work, please let Rachael Reis know (reis4@wisc.edu). We’ll be working to flex and adjust work spaces as we gain more information into how spaces are being used.

This is the list available as of publishing. If you no longer see a space on outlook, that space is no longer available. 

1st Floor

• Pending

2nd Floor

• Room 213 ext-office-213@extension.wisc.edu

• Room 215 ext-office-215@extension.wisc.edu

3rd Floor

• None

4th Floor

• Shared Room 435a ext-office-435a@extension.wisc.edu

  • Note that this is a shared office with a low cubicle wall

5th Floor

• Room 505 ext-office-505@extension.wisc.edu

• Room 533 ext-office-533@extension.wisc.edu

6th Floor

• Room 607 ext-office-607@extension.wisc.edu

• Room 617 ext-office-617@extension.wisc.edu