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Hiring - Graduate Assistant - Create Offer to Hire Student

When you're ready to move forward with a hire you must change the student finalist(s) status(es) to "Create Offer." The student(s) must have applied through the Student Jobs Platform to complete this step.

  1. Review the "How to Create a Job Offer" training materials on the Student Jobs Platform.
  2. Follow the instructions on the Student Jobs Platform to create the job offer.
    • You will need to provide information in all fields contained under the "For Graduate Assistantships Only" section.
  3. Follow the Extension specific instructions below when completing the job offer.

Extension-Specific Instructions

Approval Process

  • This is a required field.
  • Select Double Divisional Approval (Div Rep 1st) for the Approval Process
    • List Katharine Widlak (Chief Financial Officer) as the 1st Approver and click the magnifying glass to search
    • List your DLT representative (Under Dean's Leadership Team) as the 2nd Approver and click the magnifying glass to search
    • List asu.exthr@ohr.wisc.edu as the 3rd Approver and click the magnifying glass to search
  • Select “Submit” or “Submit & Exit” to start the approval process
Submit or Submit & Exit Offer Card Approval

Application Status

  • Next to “Update application status following offer” Select “No”
Do Not Update Application Status

UDDS #

  • This is a required field to hire a student in the Division of Extension.
  • Most hiring managers are time approvers for their students and should select the same UDDS (Department ID)  as their appointment for their student.
  • Refer to the Division of Extension Department ID Crosswalk spreadsheet (column B) if you are unsure which department to select. 
Funding String
  • This is a required field to hire a student in the Division of Extension.
  • You should have this information from completing the steps in "BEFORE You Begin" on Graduate Assistant - Start Here to Hire.




Keywords:Offer Graduate Assistant OHR ASU PA TA RA Fellowship Jobs Platform Student   Doc ID:103103
Owner:Nathaniel S.Group:Extension Employee Handbook
Created:2020-06-16 15:46 CDTUpdated:2021-08-11 16:17 CDT
Sites:Extension Employee Handbook
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