Hiring - Graduate Assistant - Create Offer to Hire Student

When you're ready to move forward with a hire you must change the student finalist(s) status(es) to "Create Offer." The student(s) must have applied through the Student Jobs Platform to complete this step.

1. Review the "How to Create a Job Offer" training materials on the Student Jobs Platform.
2. Follow the instructions on the Student Jobs Platform to create the job offer.
   • You will need to provide information in all fields contained under the "For Graduate Assistantships Only" section.
3. Follow the Extension specific instructions below when completing the job offer.

• This is a required field.
• Select “3 Approvers”for the Approval Process
  • List Katharine Widlak (Chief Financial Officer) as the 1st Approver and click the magnifying glass to search
    • Financial Managers can be listed as backup approvers if the Chief Financial Officer is out of office. 
    • OFS - Resources - Financial Specialists & Managers Contact List
  • List your DLT representative (Under Dean's Leadership Team) as the 2nd Approver and click the magnifying glass to search
  • List hr@extension.wisc.edu as the 3rd Approver and click the magnifying glass to search
• Select “Submit” or “Submit & Exit” to start the approval process

• Next to “Update application status following offer” Select “No”

• This is a required field to hire a student in the Division of Extension.
• Most hiring managers are time approvers for their students and should select the same UDDS (Department ID)  as their appointment for their student.
• Refer to the Division of Extension Department ID Crosswalk spreadsheet (column B) if you are unsure which department to select. 

• This is a required field to hire a student in the Division of Extension.
• You should have this information from completing the steps in "BEFORE You Begin" on Graduate Assistant - Start Here to Hire.