Assistance with Job Offer

• ASU HR referred to in this article will generally refer to the HR Generalist that the Supervisor is working with and can be contacted at asu.exthr@ohr.wisc.edu.
• Extension HR referred to in this article with refer to the divisional HR service account hr@extension.wisc.edu.

Instructions

A) Supervisor Responsibilities

1. For FoodWIse: The Supervisor should consult with the FoodWIse Associate Director PRIOR to making a job offer to verify that they are in line with FoodWIse salary guidelines.
2. Provide Extension HR with the proposed starting salary (including a brief justification), and start date (hr@extension.wisc.edu)
   • Supervisors should determine a start date as part of the offer negotiations. The start date must be the beginning of a pay period. Please review the UW Madison payroll schedule.
   • The start date should provide HR with two weeks time for processing.
   • The justification should include reference to the finalist's previous relevant work experience and qualifications. 
   • Salary is contingent upon what is posted.
3. After Extension HR review and approval of salary and start date, the supervisor should extend the verbal offer to finalist(s)
   • Note that the verbal offer is conditional pending the results of the required checks.
4. Notify ASU HR upon finalist(s) verbal acceptance (ASU HR will then initiate the criminal background check and misconduct reference check before the official appointment letter is created)

Standard Language - Verbal Offer

While we encourage you to put your own personality into the verbal offer, so that is feels authentic and natural, below is standard language that can be utilized.

Contingent upon the results of successful required employment checks and I-9 Verification, we are pleased to offer you the “TITLE” position starting “DATE” at a salary of “$##,###” annually. 

Other items to include if applicable:

• Should you accept, “NAME” would serve as your supervisor
• Your office would be located at “office location”
• This position may offer remote/hybrid work, with up to # work from home days per week.
  • Please ensure you have reviewed divisional requirements and have necessary approvals - Remote Work - Criteria & Conditions - Extension Decision Making Factors
• Can I answer any questions or address any concerns for you?

B) ASU HR Responsibilities

1. After verbal acceptance of offer, initiate employer misconduct check and criminal background check before creating official appointment letter.

C) Extension HR Responsibilities

1. Approve starting salary, and start date to be offered to finalist(s)
2. Work with the supervisor to answer any questions the candidate might have regarding their appointment, pay, benefits, etc.