Additional information available under Minimum Posting Periods and Required Recruitment Forms and Scope in the Recruitment Toolkit.

This is a quick summary of minimum required posting periods:

• Generally, the required minimum posting period for open (external) recruitments will be 2 weeks. The posting period will vary depending on the position. Extension HR recommends 3-4 weeks to attract a decent applicant pool.
• Internal recruitment requires a minimum posting period of 1 week.
• Temporary Employee (TE) vacancies may be posted for a minimum of 1 week.

1. Extension HR Responsibilities
   1. Provide the division-approved Job Requisition to process into Workday
   2. Publish a vacancy announcement to all of Extension via a weekly email.
2. ASU HR Responsibilities
   1. An ASU Generalist will process and post the job requisition in Workday and will email the Supervisor a link to the posting and next steps once the position is live.

This link provides an overview of the process and sources that are automatically scraping the Workday Jobs website:

Integration of "Jobs at UW" with External Job Boards

It is ultimately the hiring unit’s responsibility to recruit for a vacancy. Passively posting or advertising a vacancy is not enough to attract the best pool of candidates. Recruiting widely and aggressively can attract a diverse pool of qualified candidates. Proactive strategies include but are not limited to attending recruiting fairs, leveraging professional network affiliations, and using social media. Hiring units may use third-party recruiters or search firms to broaden the scope of the search and generate well-qualified diverse candidate pools. The hiring unit, at its sole discretion, is responsible for the selection and retention of the search firm services, as well as all expenses incurred as a result of the contract. Divisions are encouraged to utilize the vendors contracted through the University System and the Big Ten Purchasing Consortium's Contract 109, and follow contract terms and conditions. If the hiring unit is seeking to use a search firm that is not part of these contracts, the hiring unit must work with UW Purchasing to ensure the proper processing of the contract. The hiring unit must notify Talent Recruitment and Engagement in order to ensure the proper collection of application materials and follow recruitment protocol via the applicant tracking system.

Advertising includes many activities, some of which can be low or no-cost. As a best practice, advertisements contain the following language whenever possible: UW Madison Equal Employment Opportunity Statement

Extension Administrative Assistants will conduct local advertising.

Administrative Support (Data Managers) - Roles & Responsibilities