Topics Map > Supervisor Toolkit > 2.1 Hiring > 2.1.6 Post-Degree Appointments
Topics Map > Operational Support Resources > 4.7 Human Resources > 4.7.1 Hiring
Hiring - Post Degree Training Appointments - Start Here
Supervisors who are interested in hiring a post degree appointment (Research Intern, Research Associate, Postgraduate Trainee, Postdoctoral Fellow) should follow divisional instructions in this article.
1) Verify that Hiring a Post-Graduate Appointment is Appropriate
- Ask yourself these questions when determining if a post-graduate appointment is the best fit:
- Will the position work in pursuit of advanced study or research?
- Will the employee be continuing training after the receipt of a degree in order to gain additional training or experience?
- Will the position be heavily mentored?
- Review relevant Policies & Procedures:
- Email hr@extension.wisc.edu a draft position description if you're unsure.
2) Gather Information Required for Posting
- Official Title (Research Associate or Research Intern)
- Research Area
- Department (e.g. WGNHS or LSNERR)
- Name of Mentor
- Application Deadline (date by which applicants should apply)
- Position Requirements (requirements needed to do the job)
- Position Duties (overview of what the position will do)
- Application Instructions
- Department Website URL
- Salary
- FTE
- Start Date
- Contact Name (first and last)
- Contact Email
- Contact Phone
3) Submit to Extension HR for Review
Email required information to hr@extension.wisc.edu.
Extension HR will work with the supervisor to review and analyze whether or not the appointment will be service-related or non-service related.
4) Divisional Approval
Extension HR will review and circulate for divisional approvals.
5) HR Posts Position (If Recruiting)
- UW-Madison offers a job board for posting post degree training appointments. Extension HR will post the position if recruiting.
- Supervisors are encouraged to post the position more widely at their own discretion.
6) Send Extension HR Final Candidate Information
Once you have identified a final candidate, send hr@extension.wisc.edu the following information:
- Candidate name
- A copy of the final candidates up-to-date CV/resume.
- A copy of the final candidates' diploma or transcripts (and license if applicable).
- Starting Salary and Start Date
- Whether or not this position will be a Position of Trust.
7) Extension HR & ASU Process Appointment
- Verify completion of all requirements
- Review CV for eligibility for title
- Review post-secondary degree requirements
- Review previous appointment(s)
- Prepare appointment letter
- Enter into Workday
- Send appointment letter to supervisor (supervisor shares with employee)
- Send info to payroll and ASU and divisional onboarding lists.
Get Help
Questions? Contact hr@extension.wisc.edu.